Property and Resource Committee

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Calendar Date:
Monday, September 13, 2010 - 8:00am

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Meeting Information

  • Agenda
  • Minutes
PDF icon Property and Insurance Agenda, 13 September 2010 (62 KB)

Reason for Meeting: Regular

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law
  2. Adopt agenda
  3. Adopt draft minutes of August 9th, 2010 meering
  4. Public Comment
  5. . Communications
    1. Request from Downtown Baraboo Inc. to use Courthouse Lawn for 23rd Annual Art and Craft Fair on Saturday, October 9th, 2010 from 9:00 am. until 4:00 p.m., Downtown Holly Jolly Light Parade from 5:00p.m. until 9:00 p.m. and place an advetising banner on northwest corner of courthouse lawn for both events.
  6. Business items
    1. Discussion of noise level at the officers' range.
    2. Treasurer's Report - monthly report.
    3. Update on the demolition of old HCC
    4. Discussion of buildings at Landfill - maintain buildings for Highway and Parks Department
    5. Discussion of Spring Green Forest Property.
    6. Discussion and approval of resolution approving procedures for adopting administrative policies pertaining to facilities, Americans with Disabilities Act Compliance and Safety Programs.
  7. Departmental Updates - Risk Management (Carl Gruber)
    1. Monthly Report
    2. Review and Approval of Deductibles
    3. Workers Compensation and Liability Insurance Bid presentations - 20 minutes per presentation
  8. Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve)
    1. Monthly Report
    2. Review and Approval of Vouchers
    3. Update and possible resolution approving lease of property to Cloud I LLC to place Tower at Sauk County Landfill
    4. Discussion of 2011 Budget
  9. Next Meeting
  10. Adjourn

COPIES TO: Hartje Dippel Johnson posewitz Haugen Stieve Gruber Schauf Web Liaison Co Clerk News Media Geoghegan Kleczek Krueger Stammen Meister Tim Weinke

DATE NOTICE MAILED: September 3rd, 2010

PREPARED: By Emergency Management, Buildings & Safety Department

Unapproved
PDF icon 09-13-2010_approved_minutes.pdf (25 KB)

APPROVED 10-11-10

Members Present: Virgil Hartje, Lowell Haugen, George Johnson, Al Dippel, Shawn Posewitz

Others Present: Timothy Stieve, Carl Gruber, Marty Krueger, Tim Weinke, Jeff Tobin, Kevin Fults, Kathy Schauf, Steve Muchow, Representatives from Wisconsin County Mutual Insurance, Horton Group Insurance and Wisconsin Municipal Mutual Insurance Company

  1. Meeting called to order by Hartje at 8:00 a.m. Compliance with Open Meeting Law was met.
  2. Adopt Agenda:
    • Move by Dippel, second by Johnson to approve agenda. Carried.
  3. Adopt draft minutes of August 9th, 2010:
    • Move by Posewitz, second by Dippel to approve minutes. Carried.
  4. Public comment:
    • Tim Weinke was present to speak about Item 6 (a) Chair Hartje indicated he would allow Tim to speak during the discussion of that item.
  5. Communications:
    • Request from Downtown Baraboo Inc. to use Courthouse Lawn for 23rd Annual Art and Craft Fair on Saturday, October 9, 2010, from 9:00 a.m. until 4:00 p.m., Downtown Holly Jolly Light Parade from 5:00 p.m. until 9:00 p.m. and place an advertising banner on northwest corner of courthouse lawn for both events. Move by Posewitz, second by Johnson to approve. Carried. Tim Stieve handed out copies of an e-mail addressed to him from Tim Weinke regarding the leasing space at the landfill to Cloud 1 for a tower. Chair Kreuger handed out a copy of a letter from County Board Supervisor Peter Murray regarding rifle sight-in at the Sauk County shooting range and training facility.
  6. Business Items:
    1. Discussion was held on the noise levels from the Sauk County Officers Shooting range and Training Center.
      • Mr. Tim Weinke was present to express his issues/concerns. Discussion followed, it was decided that Tim Stieve, Carl Gruber and member of the Sheriff's department should look at what solutions, if any would make sense/solve the issues/concerns.
    2. Treasurers Report
      • No report this month.
    3. Tim Stieve gave an update of the old HCC demolition.
      • Work continues. Tim noted that he would like to add to the demolition list the building that is presently used by the Parks Department for the snowmobile signs. Tim also noted that there is some asbestos to be removed from that building as well. Pricing received by Tim from the demo company was a total of $5,800. Move by Hartje, second by Johnson to approve. Carried. Tim also reported that one of the well buildings was taken down by mistake and there was damage to the well pump. The demo company advised that they would rebuild whatever we would like. Committee suggested Tim speak with the Demolition company about completing the added snowmobile sign building demo in place of rebuilding the well house and well.
    4. Discussion regarding the Landfill buildings.
      • Highway department would like to fix up the old main building and utilize it for storage versus tearing it down. Move by Posewitz, second by Dippel that the Highway could utilize the building with the understanding that any and all repairs are covered by the Highway Department and that the other buildings will still be taken down and removed or reused accordingly. Carried.
    5. Discussion on Spring Green Forest.
      • Discussed the possibility of subdividing the small area along Kennedy Road into 10-12 lots. Move by Johnson, 2nd by Posewitz that we check into pricing for the surveying work. Carried.
    6. Discussion and approval of resolution approving procedures for adopting administrative policies pertaining to facilities, Americans with Disabilities Act Compliance and Safety Programs. 
      • Move by Posewitz, second by Dippel to approve resolution. Carried.
  7. Departmental Updates - Risk Management (Carl Gruber).

    Departmental Updates - Buildings, Communications/Towers & Landfill (Tim Stieve).

    1. Carl provided the monthly report for Risk Management.
    2. No deductibles this month/none to approve.
    3. Representatives from Wisconsin County Mutual Insurance, Horton Group Insurance and Wisconsin Municipal Mutual Insurance Company. Each group provided a 20 minute presentation regarding their bid proposal for Workers Compensation and Liability Insurance Coverage for Sauk County.
    4. Tim provided the monthly report for Buildings, Communications/Towers & Landfill. Tim noted the US Cellular contract resolution. Move by Dippel, second by Johnson to approve this resolution. Carried.
    5. Tim reviewed vouchers. Move by Posewitz, second by Dippel to approve vouchers. Carried.
    6. Update and possible resolution approving lease of property to Cloud 1 LLC to place Tower at Sauk County Landfill. Move by Posewitz, 2nd by Johnson to approve the resolution. Carried.
    7. Discussed 2011 budget regarding programs, priorities, mandates, discretionary programs and potential service limitations.
  8. Next Meeting date: Regular meeting was set for October 11, 2010, at 8:00 a.m.
  9. Adjourn: Move by Posewitz, second by Dippel to adjourn. Carried.

Respectfully submitted by: Al Dippel, Secretary

Prepared by: Timothy R. Stieve