Sauk County Land Information Council May 2025 Meeting

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Calendar Date:
Thursday, May 22, 2025 - 3:00pm

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PDF icon 05_22_2025_land_council_final_agenda_.pdf (34 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

                                   

COMMITTEE:           Land Information Council

DATE:                         Thursday May 22, 2025                     

TIME:                         3:00 PM

PLACE:                      WSB Room 213

West Square Building

505 Broadway, Baraboo, WI

 

REASON FOR MEETING: REGULAR

SUBJECTS FOR DISCUSSION:

1.  Call to order and certify compliance with open meetings law.

2.  Adopt Agenda.

3.  Approve Minutes from February 3, 2025 meeting

4.  Public Comment.

5.  Communications.

6.  Review 2025 Land Records Budget Progress

7.  Discussion of Land Records Activities & Updates by Department

a. Surveyor report

 

b. Land Records/GIS

          1. 2024 Land Records Report to DOA
          2. 2025 Summer Intern Projects
          3. 2025 Orthophotography Flight

 

8.  2026 Land Records Modernization Budget: Discussion of 2026 Goals & Priorities

9.  Agenda items for next meeting.

10.  Next meeting (tentatively set for Thursday September 18th or 25th 20245 @ 3pm; Room 213)

11.  Adjournment

 

COPIES TO:

County Clerk    Bailey    Deitrich   Felton     Fleischmann     Gavin     Kabat    Machovec    Pate   Rathman    Seidl     Simmert                                                           

 

           

DATE NOTICE MAILED: May 19, 2025

PREPARED BY: Kelly Felton, Land Information Officer

 

NOTE: It is possible that members of and possibly a quorum of members of other governmental bodies of the municipality may be in attendance at the above stated meeting to gather information; no action will be taken by any governmental body at the above stated meeting other than the governmental body specifically referred to above in this matter.

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, and at least

48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

Microsoft Office document icon 05_22_2025_land_council_minutesapproved.doc (38 KB)

Land Information Council May 22, 2025

Meeting Minutes

 

Committee Members Present: Bailey, Felton, Filus, Fleischman, Kabat, Machovec, Pate, Rathman

Committee Members Absent: Deitrich, Gavin, Seidl, Simmert,

 

1. Call to Order: Group chose Felton to lead the meeting since neither the chair nor vice-chair were in attendance. Meeting called to order at 3:04 pm. 

 

2.  Adopt Agenda: Motion by Machovec, seconded by Pate to adopt agenda. Motion carried.

 

3.  Approve Minutes from February 3, 2025, meeting: Motion by Pate, seconded by Fleischmann. Motion carried.

 

4.  Public Comment: None

 

5.  Communications: None

 

6.  Review of 2025 Land Records Budget Progress: Pate handed out 2025 Budget progress document.  Pate discussed. No capital outlay from Land Records, nothing extraordinary. No Fund Balance available due to Munis currently being down (5/22).

 

7.  Discussion of Land Records Activities & Updates by Department

a. Surveyor report

          1. Co. Surveyor discussed the tasks that he’s been working on.
  • Tie Sheet project, starting soon with GIS intern Sean.
  • Maintained 12 corners for Hwy projects
  • Survey of Health Care Center
          1. Change coming to Admin. Code related to signed documents. Digital signatures allowed now. Could get digital copies now due to this.
  • Discussion from ROD regarding digital vs. electronic signatures.
  • Discussion about whether or how we want to accept POS & other surveys, as well as CSM’s.
  • Felton asked if having a separate meeting to discuss this & other related items might be more beneficial.  Bailey agreed and elaborated his views.  It was decided to meet soon about this. Set up meeting soon.

 

b. Land Records/GIS

            Departmental updates:

          1. 2024 Land Records Report to DOA: Felton noted that the information from accounting to complete the report was received recently.  The report is going to be worked on in the next week or two and then sent to DOA.

 

          1. 2025 Summer Intern Projects: Fleischmann discussed the intern projects: ALRS project, Tie Sheet Project, trail updates – bouldering access sites,

 

          1. 2025 Orthophotography Flight: Flight was completed in late March.  Have not heard from Ayres on status of images yet. (update: Preliminary images, in section file format, were delivered to Land Information/GIS on 5/27/25. They have been put on U:\2025Photos.  Staff will be reviewing over next couple weeks.)

 

Fleischmann stated that Mitch McCarthy had presented recently on the Lakeshore Habitat App that was created for their department.  2 counties, DNR and UW-Madison have all inquired about this application since Mitch’s presentation.

 

Fleischmann noted that updates need to be made to all the Maps & Apps that GIS has on ArcGIS Online by February 2026.  Staff is working on getting all the maps & apps updated.

 

Bailey noted that a new version upgrade to LandShark is coming soon. Bailey hopes to get a preview & information on what to expect with this upgrade from other users.  He’s looking to find another county who converted and will assist them.  June 26th is when the LandShark update will take place.

 

8. 2026 Land Records Modernization Budget: Discussion of 2026 Goals and Priorities-

Pate handed out the current Goals and Priorities.  Discussed some of the items. Felton and Fleischmann noted that they will work to get updates to these Goals and Priorities completed for the budget process. Any additions to these should be forwarded to Felton or Fleischmann.

 

9. Agenda items for next meeting: Discussion on and possible policy development regarding electronic signatures Will forward usual agenda items to September 2024 agenda.

 

10.  Next meetings –Thursday September 18th, 2025 @ 3pm; Room 213. Sept. 18th was chosen by the group as next date to meet.  If that doesn’t work as the date nears we will update the meeting date accordingly.

 

11.  Adjournment: Motion by Machovec, seconded by Pate to adjourn meeting at 3:44pm. Motion carried.

 

 

Drafted & Submitted by,

Kelly K. Felton, Secretary