Land Information Council Meeting May 23, 2013

 

Land Information Council

Thursday May 23, 2013

 

Committee Members Present: Halfen, Pate, Felton, Burton, Bailey, Cunningham, Gavin

Committee Members Absent: Stieve, Michalek, Geoghegan, Dederich

 

Halfen called the meeting to order @ 10:05am

        

Motion by Gavin, seconded by Pate to approve agenda.

 

Motion by Burton, seconded by Gavin to approve minutes from October 3, 2012 meeting

 

Public Comment: None

 

Communications: None

 

Update from Co. Surveyor on Remonumentation plans, projects and RFQ proposal per Corp Counsel

 

No report – Dederich not present

 

2013 Internship update on projects and discuss guidance plan for GIS intern (project interviews)

        

The GIS Interns are currently working on migration mostly.  Two of the three budgeted interns working currently.  Third intern is set to start next week.  One intern (Daryn) is slated to spend 2/3 of his time on migration duties with 1/3 of his time for project interviews.  Evaluating various departments such as Enviro. Health, EMBS & Sheriffs to determine their needs and assess what land records dollars could fund.

 

 

Review and discussion of updated Digital Data Fee structure

 

Felton handed out the updated Fee document that was developed.  Most of the fees are actually reduced.  No increases.  Added types of copies, sizes and structured the fees according to the standard charges in the past of 25cents per page 81/2x11 with adjustments for color and printing of GIS maps.  Created two new structures for fees related to data packages.  One is a set of 3 layers for $50 and the other is a package of 10 layers for $100.  Normally charge $50 for a layer of info or what fits on a standard CD, usually 3 layers of GIS countywide data.  The charge per layer was lowered to $25 with the creation of data packages.  Felton asked for the committee’s approval to forward the document on to CPZ committee.  CPZ is meeting next week so it can’t get on agenda for that meeting 5/28/13, but will look to put it on the June 13th agenda.  Committee recommended that a copy of the previous Data Fee document along with the updated document be presented to CPZ.  It is anticipated that it will be put on the County Board Agenda for the July meeting.

 

Discussion of Land Records Activities by Department

        

            Land Information

 

Felton noted that the parcel mapping migration is the bulk of departmental work currently, but that other projects had been done recently along with some requests for possible projects.  Sheriff’s had brought forth a request for locations of mile markers along I-90.  Discussed that using a handheld GPS unit along with assistance for safety reasons from Sheriff’s Dept would be the best way to do this project.  The timeline for completion of the migration process and QA/QC is anticipated April 2014, but may be sooner depending upon progress on work.

 

Departmental ideas for future WLIP expenditures was suggested possibly 6” imagery in 2015 and also Infared or Multi-spectral imagery.  Halfen suggested that it might be wiser to look into Multispectral since it can be done leaf-off which is a more desirable product for land records uses.

 

Register of Deeds

 

Bailey reported that the RFP for creating digital images of the old books has gone out.  The bids will be for all the books back to 1850.  Bailey explained quotes so far and the on-site vs off-site costs and work.  It was discussed the safety and care taken to the documents should they be done off-site which is a cheaper price.  Bailey is confident in that process if that is what ends up getting chosen.  Several counties have done that and have had no issues. It was recommended that once a vendor is chosen that a test area of the “oldest/worse looking” docs could be done to verify that by scanning in black & white they will all come out clear and be reproducible.  The vendor should be chosen by the end of June.

 

Bailey noted that the $5 (redaction) fee that is part of the Governor’s 2013-2015 budget (along with an amendment regarding the funds) to make the recording fee $30 is being watched by the WI Register of Deeds Association.

 

Treasurer/Real Property

 

Burton discussed work that was done with the GIS site to accommodate the fact that parcel and legals and information from LRS do not match.  There is now a disclaimer on the GIS site along with a link (button) under with the parcel information report so people can link to LRS and get current information.  This will be a big help for the interim period until updates can be done on the parcel data to have it representing what LRS shows as current.  This has greatly helped CPZ too.

 

Discussed issues with migration and the timing and delays and the amount of time its taking to accomplish various tasks.

 

LRS has been live for a year now.  Receipting this year is a new process and still has some work being done.

 

CPZ

 

Cunningham had nothing to report as they are currently in the process of moving back into their remodeled space.

 

 

2014 Land Records Modernization Budget: Discussion of 2014 Goals & Priorities

 

Budget forms were handed out by Pate.  The account to date has not had any salaries from it.  The interns just started so their payroll will be taken from the account.  Once all expenses are paid the account should have about $755,000 balance.  There is a plan for approximately $124,000 of budget usage.

 

Discussed possible projects.  Looked at Goals & Priorities.  Five items carried over from previous list.  It was decided to break out the Remonumentation as a separate goal/priority.  A measure will be put to that item, such as determining a specific number of corners to acquire every year.  The balance for the land records account has not gone down much due to continual budgeting for remonumentation projects where little to none of the proposed funds have been expended.  Priority needs to be set on projects getting let out.  Currently new projects are on hold in order to re-do the RFQ process.  Surveyor is working through Corporation Counsel on this.

 

Discussed prioritizing top projects, suggested start with five, that will get done in next year and next year evaluate them.  It was discussed that a measure of some kind would be good to properly evaluate the priority.

 

Discussed AB-40 (State budget bill), the amendment (Motion#249) that passed JFC and all the details related to the changes that will occur to the program.  If the amendment passes as proposed there will be no real monetary changes to the funding that the county gets to retain.  If the county finished redacting we will be allowed to keep retaining the redaction funds so those would be additional dollars not budget for with the rest of the land records fees, but otherwise those fees are part of the redaction project.  Starting January 2015 that portion ($5) will be going directly to DOA with the other $2 currently sent to the state for the WLIP.

 

Agenda Items for next meeting

 

Update from Pat Dederich on the Remonumentation plans, projects and RFQ proposal per Corp. Counsel.

        

Update on Goals & Priorities for 2014 Budget

 

Next meeting (set for Thursday September 26, 2013 @ 10:00 AM; MIS Training room meeting area)

Adjournment

            Motion by Pate, seconded by Gavin to adjourn @ 11:40am.

 

Submitted by,

 

Kelly K. Felton, Secretary