Land Information Council Meeting May 22, 2014

05_22_2014_land_council_minutesapproved.doc (34 KB)

Land Information Council

Thursday May 22, 2014

Committee Members Present: Wenzel, Felton, Burton, Bailey, Simmert, Dederich, Gavin

Committee Members Absent: Pate, Geoghegan, Stieve, Michalek

Additional Individuals Present: Joe Fleischmann

**Note: Prior to commencement of the meeting Wenzel was nominated as Chair by Dederich, seconded by Burton, all in favor & passed.  Vice-chair was held off til Gavin arrived.

Wenzel called the meeting to order @ 10:25am

Motion by Burton, seconded by Bailey to adopt agenda.

Motion by Burton, seconded by Bailey to approve minutes from January 30, 2014 meeting

Public Comment: None

Communications: None

2014 Budget Progress

Discussed the Interns line item in the budget, it will be over budget for 2014 due to keeping interns longer than normal.  All were approving of this, and thought the work that has and will continue to be done is necessary.

**Gavin arrived.  Gavin was nominated as Vice-Chair by Burton, seconded by Dederich, all concurred and passed, Gavin Vice-chair.

Discussed WLIP, State funding and the activities of the DOR, GIO and others related to statewide implementation plan, ACT20 changes to land information program at the state and counties.  Discussed how those funds will provide an increase to base budgets (up to $100,000) and possibly provide additional funding to every county in addition to the base budgets, proposed $50,000 by DOA, subject to change based on actual revenue.

Talked about work interns are doing for Co. Surveyor, GIS and activities related to parcel migration and processing of backlog of updates.  Nicole Hoeppner will be leaving soon, as she has accepted a job with Dodge Co.  Jordan Leonhardt will remain on for the time being.  An intern has been hired for this summer, to begin work June 2^nd.  It was discussed about the pay and what we may be paying interns.  The rate is $10-$12/hour.  It was discussed and agreed that Jordan should be getting the higher end of that pay scale.  Motion by Dederich and seconded by Gavin to move that Jordan’s pay be brought up to $12/hour range. Motion was approved by all and carried. (*note: it was discovered Leonhardt is currently getting paid at that rate.)

Discussed budget items, training (continued training) for land information staff. Burton stated that she would like possibly an intern for looking at acreages of assessed properties.  Discussed the issues with stated acreages versus what is mapped and how having that improved would benefit.

Discussed Remonumentation line item in budget, Surveyor is confident that more remonumentation projects will be completed in 2014.

Dederich discussed the RFQ process and where things are with remonumentation projects. Two projects are still not complete yet.  One by Excelsior Group (Devil’s Lake area) should be finished up very soon.  The other project is being done by Orion Surveying in the Fairfield area.  No definitive timeframe on the Fairfield project. Dederich discussed the old records found for the Devil’s Lake area related to Filus’ work on that remonumentation project.

Remonumentation is currently on hold and no new projects will go out per corporation counsel’s recommendation.  Dederich discussed the new RFQ process and what transpired.  Once issues are resolved from this and other findings with regards to previous work done in the past by potential qualifies, then the projects can be let out.  There are 3 vendors that currently are qualified through the new RFQ process to be awarded projects.

The RFP’s for acquiring 2015 Orthophotography were discussed.  The deadline for turning in proposals was yesterday at 3pm.  Nine vendors submitted proposals.  All but one vendor were from out of state and the prices for 6” color imagery countywide ranged in price from $42,000 to $83,000.  A small group of land records folks will go over the contracts in the coming weeks to choose a vendor.  The request also asked for pricing on other products but those products were extras to the project of acquiring updated imagery.

Land Information Interns projects were discussed.  The needs of all departments and additional projects were also discussed in regards to the interns.  Current work being done was discussed.  10% of the backlog of edits to parcel/tax maps is completed.  Making progress on updates, albeit slow, learning a lot about the processes involved.  The new software is bringing challenges and working on how best to proceed with changes being made to the maps.

Public website was discussed.  The updates being done cannot be added to the old website.  Working on the new GIS website but the backlog of edits is the key focus at this time.  Discussed the future meetings with ESRI in June, Land Information staff are looking for direction on how to best proceed with development of the new GIS website.

Data Fees were discussed.  Felton and Fleischmann discussed the meetings, seminars and such that they have attended in the last year about the ROI of not charging for data at all, except for copy fees.  It was recommended by them both that the County adopt such a policy of not charging for data, all data, except to pay for the cost of making paper copies.  It was discussed that with the State looking at developing a statewide portal for parcel, tax, assessment and other info that the future is looking for all to incorporate their data to such a site or at least have link to county developed sites.  Having this data easily accessible and streamlining the process for exchange of data was discussed and noted as a key reason for not charging.  No action was taken.

The plotters for Land Information were discussed and the need to look at a new system/machine that would be able to plot/scan in color and copy.  Currently there are two plotters, one a HP that is for plotting only (color), the other is a large format Xerox plotter/scanner that scans in color but only prints in B/W.  Quotes will be obtained and added to the budget for Land Records for 2015.  There may be a need to acquire a new system sooner as the HP has been having issues in plotting.  This item will be brought to this group in September as an update.

Agenda Items for next meeting

• 2015 Land Records Modernization Budget: Discussion of 2015 Goals & Priorities
• New Plotter prices
• 2015 Orthophotography

Next meeting (set for Thursday September 25, 2014 @ 10:00 AM; Rm 213 WSB)

Adjournment

            Motion by Burton, seconded by Gavin to adjourn @ 12pm.

Submitted by,

Kelly K. Felton, Secretary