Human Services Board

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Calendar Date:
Monday, July 10, 2023 - 4:00pm

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Meeting Information

  • Agenda
  • Minutes
PDF icon Human Services Board Agenda July 10, 2023 (60 KB)
PDF icon Amended Human Services Board Agenda July 10, 2023 (61 KB)

*AMENDED
SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE/AGENDA

COMMITTEE:           HUMAN SERVICES COMMITTEE

DATE:                       Monday, July 10, 2023                                  TIME: 4 P.M.

PLACE:                     County Board Room 326A, West Square Building, Baraboo, WI  53913

A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Health Care Center Board of Trustees; Highway Committee; Human Services Board; Land Resources and Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee.  No governing body will exercise any responsibilities, authority, or duties except for the Human Services Board.  It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility.  This constitutes a meeting of the County Board pursuant to State ex rel. Badke v. Greendale Village Board, Wis 2d 553, 294 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting.  It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

REASON FOR MEETING:                            REGULAR

SUBJECTS FOR DISCUSSION:

1.             Call to Order and Certify Compliance with Open Meeting Law

2.             Adopt Agenda

3.             Approve Minutes of Previous Meeting

4.             Public Comment

5.             Communications/Director’s Report

a. Board Materials

6.             Business Items

a. Discussion and Action to Approve Monthly Vouchers
b. Accounts Receivable Report
c. Discussion and Action to Approve Collection Requests
d. Monthly Reports

7.            *Department Updates

a. Discuss Consolidation of Committees

8.             Next Meeting

COPIES TO:

Patricia Rego                                   James Bowers                                       Co. Clerk 
Valerie McAuliffe                            Cliff Thompson
Joan Fordham                                    
Joel Chrisler                                     Jessica Mijal
Jake Roxen                                       Stephanie Box
Delmar Scanlon

DATE NOTICE MAILED:                   July 6, 2023
PREPARED BY:                                 Human Services

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (356-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Human Services Board Minutes - July 10, 2023 (81 KB)

MINUTES
SAUK COUNTY BOARD OF HUMAN SERVICES

Meeting:        July 10, 2023, 4 p.m., County Board Room 326A, West Square Building, Baraboo, WI

Chair, Patricia Rego called the meeting to order and certified compliance with the Open Meeting Law.

PRESENT: Patricia Rego, Joan Fordham, Cliff Thompson, Joel Chrisler, Delmar Scanlon, Valerie McAuliffe, and James Bowers  EXCUSED: Jake Roxen; ABSENT: None

Others Present: Jessica Mijal, Stephanie Box, Nicole Rachuj

Motion by Valerie McAuliffe seconded by Delmar Scanlon, to adopt agenda.  Motion carried.

Motion by Delmar Scanlon, seconded by Joan Fordham, to approve the minutes for the previous Human Services Board Meeting held on June 12, 2023.  Motion carried.

Public Comment:   

None

Communications/Director’s Report:

a. Board Materials: Distributed electronically.  Jessica Mijal reported Department of Human Services (DHS) has been requested to have their budget for 2024 completed by the end of July.  She has asked for more direction due to DHS being a large department and this request brings some challenges.  Jessica Mijal and Stephanie Box will be meeting with McGrath on 7/11/2023 regarding the Compensation and Classification results.  DHS is seeing an uptick in Economic Support (ES) walk-in services; may primarily be due to the emergency dollars for benefits no longer exist.

Business Items:

a. Discussion and Action to Approve Monthly Vouchers:  Distributed electronically.  Stephanie Box reviewed the Monthly Voucher Report.  Motion by James Bowers, seconded by Cliff Thompson, to approve monthly vouchers in the amount of $2,531,058.73.  Motion carried.  

b. Accounts Receivable Report:  Distributed electronically.  Stephanie Box reviewed the Accounts Receivable Report for May 2023.  Medicaid Comprehensive Community Services (CCS) is 83.1% of our receivables. Year-to-date sent to collections:  Credit Management, 35 accounts for $73,706.55; State Debt Collections, 42 accounts for $47,406.35.  Revenue received:  $2,988.89 from Credit Management, $12,419.75 from State Debt Collections, $18,055.57 from TRIP.  No hardships requested.

c. Discussion and Action to Approve Collection Requests:  Motion by Valerie McAuliffe, seconded by Joel Chrisler, to approve sending 6 accounts for $6,432.00 to Credit Management and 6 accounts for $2,742.78 to State Debt Collections.  Motion carried.

d. Monthly Reports:  Distributed electronically.  Stephanie Box reviewed the May 2023 Volatile Line report.

Department Updates:

a. Discuss Consolidation of Committees: Chair, Patricia Rego discussed the consolidation of department meetings.  The thoughts behind consolidating are:

  • Saving money of $8 to $10,000 for the County
  • Reducing the size of the County Board
  • Committees meeting quorum.

Processes have been weighed out of strengths and short comings.

Strengths

  • Meeting quorum.
  • More committees and more leadership opportunities.
  • Shorter meetings.
    • Other counties with the same process have meetings lasting ½ hour, others 2-4 hours.
  • The process for policy making.

Short comings

  • Communication between committees.
  • Department heads have more meetings (information not clear on what this means).
  • Perception this will be inefficient.
  • Smaller committees have supervisors with more knowledge of the department.
  • Larger committees will lack the knowledge of each with combined departments.

Possible breakdown of committees:

Executive Administrator

  • Emergency Management
  • Corporation Counsel
  • County Clerk
  • Arts & Culture

Health Services

  • Public Health
  • Department of Human Services
  • Veterans
  • Aging & Disability Resource Center (ADRC)
  • Health Care Center

Public Works

  • Building Services
  • Highway Department
  • Management Information Systems (MIS)

Judiciary & Law

  • Clerk of Courts
  • District Attorney
  • Coroner
  • Sheriff
  • Child Support
  • Circuit Court
  • Register in Probate

Finance

  • Finance
  • Personnel & Insurance
  • Accounting
  • Treasurer

Land Resource Services & Environment

  • Land Resources & Environment
  • Register of Deeds
  • County Surveyor
  • Land Information/GIS Mapping
  • Parks
  • UW Extension

Discussion took place.

Next Meeting:

The next meeting of the Sauk County Human Services Board will be August 14, 2023, at 4 p.m. in County Board Room 326A.  Delmar Scanlon and Joel Chrisler will be excused for this meeting.  Joel will be available via phone if needed.

Motion by Valerie McAuliffe, seconded by James Bowers, to adjourn at 4:57 p.m.  Motion carried.