Public Works and Infrastructure Committee

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Monday, September 8, 2025 - 5:00pm

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PDF icon pw_09-08-25.pdf (133 KB)

                                             SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE

AGENDA

 

COMMITTEE:         Public Works and Infrastructure Committee

DATE:                        Monday, September 8, 2025                        TIME:  5:00 P.M.

PLACE:                     Baraboo Highway Shop

                                    620 Linn St

                                    Baraboo, WI 53913

 

A quorum may be present consisting of members of the Aging & Disability Resource Center Committee; Economic Development Committee; Finance, Personnel & Insurance Committee; Health and Human Services Committee; Land Resources & Extension Committee; Law Enforcement & Judiciary Committee; Public Works and Infrastructure Committee; and Executive & Legislative Committee.  No governing body will exercise any responsibilities, authority, or duties except for the Public Works and Infrastructure Committee. It is possible that a quorum of county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.

 

REASON FOR MEETING: REGULAR

 

SUBJECTS FOR DISCUSSION AND/OR ACTION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Discussion and Action Adopting Minutes of Previous Meeting.
    1. August 11, 2025 – Public Works and Infrastructure Regular Meeting.
  4. Public Comment.
  5. Communications.
  6. MIS
    1. Review and approval of vouchers.
    2. Monthly report
    3. Consideration of computer donation requests
  7. Buildings, Communications/Towers & Landfill
    1. Review and approval of vouchers
    2. Building Services & Communications monthly update
    3. Discussion and possible action to contract with ­­­­­­­­Hometown Asphalt Sealers for crack filling, sealing, and striping at Reedsburg Human Services and the LEC Annex/Sallyport Area
  8. Highway
    1. Review and approve monthly vouchers.
    2. Review of Highway Department monthly reports
    3. Discussion and action on quotes for winter sand.
    4. Discussion and Action on an Ordinance Amendment to ordinance section 6. of the Sauk County Ordinances related to County Highway Access Control
    5. Discussion and action on setting cost for sale of excess right-of-way near CTH T and CTH A intersection
    6. Discussion and action on Resolution Approving the County Aid for Bridge Construction Under Wis. Stat. §82.08
    7. Discussion and action on Highway Department Sign color.
    8. Discussion on possible fall road tour.
    9. Possible Closed Session Pursuant to Wi. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. (Topic: (1) Performance Evaluation of Highway Commissioner and (2) Performance Evaluation of MIS Director).
  9. Next Meeting Date and Items for the Agenda. (October 13th at 5pm)
  10. Adjournment.

 

 

COPIES TO: County Clerk, Committee Members, County Website

                       

DATE NOTICE MAILED:    September 5, 2025

PREPARED BY: Office of the Sauk County Highway Commissioner

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3286 or the free nationwide telecommunications relay service (TRS), by calling 7-1-1,) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon 9-pw_090825_min_signed.pdf (104 KB)

SAUK COUNTY

PUBLIC WORKS AND INFRASTRUCTURE COMMITTEE MINUTES

Meeting of September 8th, 2025

 

 

SUBJECTS FOR DISCUSSION:

 

1. Meeting called to Order by Chairman Brian Peper at 5:00 P.M.

Members present: Brian Pepper, Richard Cross, Bob Spencer, Tom Dorner, Mark Waldon, Terry Spencer, and Bryant Hazard. Valerie McAuliffe came in at 5:12P.M.

 

Members Absent: Smooth Detter.

 

County Employees attending: Lisa Wilson, Patrick Gavinski, Darin Carignan, Ian Crammond, Steve Pate, Lewis Lange, Phil Raab, and Quintin Bradley.

2. Adopt Agenda.

Motion to adopt agenda by­ made by Bob Spencer and seconded by Terry Spencer.

Motion carried unanimously.

3. Discussion and Action Adopting Minutes of Previous Meeting.

a. August 11th, 2025– Public Works and Infrastructure Regular Meeting.

               Motion to adopt June 9th minutes by Mark Waldon and seconded by Tom Dorner

               Motion carried unanimously.

4. Public Comment.

None.

5. Communications.

None.

6. MIS

               a. Review and approval of vouchers.

Steve Pate updated committee on their vouchers.

Motion to Approve August Vouchers in the amount of $129,080.62 made by Terry Spencer and seconded by Bryant Hazard.

Motion carried unanimously.

b. Monthly Report.

Steve Pate updated the committee.

c. Consideration of computer donation requests from CCS and TWW.

Motion to Approve all three computer donation requests made by Bryant Hazard and seconded by Bob Spencer.

Motion carried unanimously.

7. Buildings, Communications/Towers & Landfill.

a. Review and approval of vouchers.

Ian Crammond updated the Committee on the Vouchers.

Motion to approve vouchers in the amount of $235,002.84 made by Bob Spencer and seconded by Tom Dorner.

Motion carried unanimously.

b. Building Services & Communications monthly update.

Ian Crammond updated the Committee.

c. Discussion and possible action to contract Hometown Asphalt Sealers for crack filling, sealing, and striping at Reedsburg Human Services and the LEC Annex/Sallyport Area.

Motion to approve contract with Hometown Asphalt Sealers in the amount of $20,353.00 made by Tom Dorner and seconded by Mark Waldon.

Motion carried unanimously.

8. Highway

a.  Review and approval of monthly vouchers.

Pat Gavinski updated the committee on the monthly vouchers.

Motion to approve monthly vouchers in the amount of $690,472.60 made by Bob Spencer and seconded by Terry Spencer.

Motion carried unanimously.

b.   Review of Highway Department monthly reports.

Pat Gavinski updated the Committee.

c. Discussion and action on quotes for winter sand.

Motion to approve sand quote from Allen Steel at $4.25 per ton made by Bob Spencer and seconded by Terry Spencer.

Motion carried unanimously.

d.  Discussion and Action on an Ordinance Amendment to ordinance section 6. of the Sauk County Ordinances related to County Highway Access Control.

Motion on an Amendment to ordinance section 6. Of the Sauk County Ordinances related to County Highway Access Control made by Bob Spencer and seconded by Valerie McAuliffe.

Motion carried unanimously.

e.  Discussion and action on setting cost for sale of excess right-of-way near CTH T and CTH A intersection.

Pat Gavinski updated the Committee on the excess right-of-way near CTH T and CTH A intersection.

No action.

f. Discussion and action on Resolution Approving the County Aid for Bridge Construction Under Wis. Stat. §82.08.

               Motion to approve the County Aid for Bridge Construction Under Wis. Stat. §82.08 in the amount of $96,089.00 made by Vallerie McAuliffe and seconded by Bob Spencer.

               Motion carried unanimously.

g. Discussion and action on Highway Department Sign color.

               Motion to approve the design with red lettering for the Highway Department Sign color made by Vallerie McAuliffe and seconded by Mark Waldon.

               Motion carried unanimously.

h. Discussion on possible fall road tour.

               Discussed Fall Tour set for Saturday October 25th at 7:30A.M.

i. Possible Closed Session Pursuant to Wi. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. (Topic: (1) Performance Evaluation of Highway Commissioner and (2) Performance Evaluation of MIS Director).

   Motion to go into closed session made by Terry Spencer and seconded by Vallerie McAuliffe.

   Roll Call vote Carried unanimously.

   Motion to return to open session made by Bob Spencer and seconded by Tom Dorner.

                  Motion carried unanimously.

9.   Next Meeting Date October 13th, 2025, at 5pm.

10. Adjournment.

Motion to adjourn made by Vallerie McAuliffe and seconded by Mark Waldon.  

Motion carried unanimously.

 

Respectfully submitted:

 

_______________________________

Thomas Dorner

Secretary