Health Care Center Foundation Board

Foundation Min 1-21-13 (27 KB)

Members present: Art Carlson, Joe Fish, Mary Ellen Murray, Kim Gochanour, John Alt, Wendy Crary, and Charlie Montgomery.
Others present: Diane Gade

1.  Meeting was called to order at 10:00 a.m. by Chair Mary Ellen Murray and certified compliance with the open meeting law.
2. Motion by Alt, second by Carlson to adopt the agenda.  Motion carried.
3. There were no minutes for approval.
4. No public comment.
5. Communication – Kim announced that the stained glass artist will be continuing her work on the stained glass project for the Foundation.  She is in need of some measurements which Bill McClary will be providing. 
6. Treasurer’s Report.
Annual report:  Total expenditures - $3,926.54
   Total revenue -         $5,251.85
   Profit for 2012 -        $1,325.31

We have a total in the bank checking account as of 1/21/13 =    $8,019.14
Total in the savings account as of 12/31/12                           = $13,673.75
Total                                                                                           $21,692.89
7. Strategic planning discussion.
     a. Art gave a brief history of the old Benefit Club Foundation.  Originally it was an autonomous foundation set up to benefit the residents of the Health Care Center.  They accomplished some good things including providing funds for part of the bus, restored the firehouse, established the Rose Garden, and purchased art work and some furnishings for the new building.  Were many problems including lack of transparency and communication.    As members dropped out and problems continued it was decided to disband the group and form a new Foundation.
     b. The new Foundation has also experienced some difficulties and the current by-laws are complex and duties of officers seem unclear.  Need to include staff and family members to give ideas and input, increase our public relations, establish a budget, and review our bylaws – probably at a separate meeting.  We also need to be better at acknowledging donations by updating our donation board and perhaps publishing a list of donors through a brochure of advertising in a newspaper or the ADRC newsletter. Some good things have been accomplished including the staff/resident cookbooks, stained glass project and donations to various fundraisers and staff treats throughout the year.  Discussion followed regarding why people give, who our competition is and options for fundraising events. 
     c. After discussion, the mission statement was finalized.  “The purpose of the Sauk County Health Care Center Foundation is to partner with surrounding communities to enhance the quality of life of the residents, families and employees of the Sauk County Health Care Center.” 
     d. Committee discussed its Strengths, Weaknesses, Opportunities and Threats along with why members/volunteers served on the board and the future of the board – where we see the board going in 2 years.  
     e. Strategies for achieving the goals of the committee were also discussed.  Financial data and trend lines will be needed to achieve the following goals.
         i. Review and set goals for the board based on a revision of the bylaws and set a 5 year plan.
         ii. Communicate goals of the foundation to the public.
         iii. Engage in and encourage transparent communication with volunteers, staff and other community partners.
         iv. Establish an annual and five year budget to raise funds to support selected projects for the Health Care Center.
     f. Discussion held on ways to achieve the goals including new board construction, changing bylaws, set an annual budget, update the website and brochure, advertise in local media/ADRC publication, establish an annual fundraiser, encourage staff and families to become involved in Foundation, and establish community partners among many others.
     g. An in-depth budget discussion was held.  Our yearly donations are sporadic so establishing a budget will be challenging.  It was decided to continue to support the budget items we currently have but increase the amount for staff enhancements.  We may need to revisit the budget more than once a year and make adjustments.  Will need to be more forceful with fundraising activities.  Wendy will go over the budget and make a complete list of what was spent and will also check on audit requirements.  Also need to establish one person to do the tax statements etc.  John Alt generously offered to partner with the HCC to establish a scholarship with Madison college for a worthy staff member who is going on to school.  A streamlined way of donating/requesting funds needs to be established.  Health Care Center department heads should see list of monies spent and offer additions/changes. 
     h. Future meetings were established to be every other month.
8. No funds were disbursed.
9. Next meeting will be March 14 at 4:30 p.m.  By-laws review. 
10. Motion by Fish, second by Crary to adjourn.  Motion carried.

 
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Mary Ellen Murray - Chairperson