Finance Committee

10/12/10 Minutes (77 KB)

Members present: Steve Bach, Tommy Lee Bychinski, Joan Fordham, Jason Lane

Excused: William F. Wenzel

Others present: David Armstrong, Kerry Beghin, Pat Dederich, Tom Fandry, Jessica Fry, Kevin Fults, Ed Geick, Elizabeth Geoghegan, Mike Hafemann, Lowell, Haugen, Lynn Horkan, Tom Kreigl, Marty Krueger, Todd Liebman, Chip Meister, Steve Paske, Tom Pleger, Kathy Schauf, Joe VanBerkel, Phil Wedekind and media

The meeting was called to order by Chairperson Bychinski at 2:00 PM. Certification of open meeting compliance was given. Motion by Lane to adopt the agenda, second by Bach. Motion carried. Motion by Fordham to adopt the minutes of previous meetings on September 14 and 21, 2010, second by Bach. Motion carried. In Supervisor Wenzel’s absence, Chairman Krueger will be participating and voting in exofficio capacity.

Public Comment:

None

Communications:

None

Consideration of 2011 budget recommendation to the County Board, with more specific review of (but not limited to):UW-Baraboo/Sauk County

Pleger reviewed an updated 2011 budget proposal based on pricing for the parking lot project. The revised amount for the project is $197,500 from Sauk County and the City of Baraboo each, down from $250,000. Parking lot improvements and history of parking lot expenses were discussed. Re-phased priorities and the master plan were discussed in light of the partners’ funding abilities.

Surveyor

Dederich clarified the budget request to be an additional $5,000 between two separate expense areas for remonumentation. He explained the oversight committee did not support this increase based on the economic climate, but the oversight committee agrees this is a worthwhile program.

Corporation Counsel

Liebman commented that Human Services is able to take an existing dedicated position to work in the Corporation Counsel office to support the workload. Position will be funded by existing Human Services grants and levy.

Child Support

Fandry reviewed recent information that there will be a decrease in funding from the state. Fandry discussed the volatile funding for Child Support and its trends and history. Funding stream could change with upcoming election. Best guess is a state funding level of $193,716, additional levy needed is $8,833.

Land Conservation/Parks

VanBerkel reviewed the new requirements for dam inspections. He calculated, based on a 20 year cycle, $20,000 per year set aside for dam repair maintenance should be adequate. He indicated that no dollars need to be budgeted for dam inspection costs in 2011. However, dollars should be budgeted in 2012. He noted this amount would depend on the outcome of the vacant staff conservation engineer position.

Sheriff’s Department

Fry and Meister noted that through a combination of restructuring staff, reducing meals cost, eliminating outlay, and holding the Sauk County Animal Shelter to a 3.5% increase, the Sheriff’s Department was able to decrease the levy request by $373,283. However clarification concerning department layoffs could result in additional unemployment. Fults commented on the level of vital services and other options being considered to maintain levels.

Motion by Bach to remove $250,000 related to UW-Baraboo/Sauk County parking lot, no second. Motion fails. Bach commented he will not vote to approve the budget if it includes the parking lot expansion. Motion by Bach to remove tennis court expense from the parking lot project decreasing the request by $83,500, second by Bychinski. Motion defeated.

Motion by Fordham to remove the addition of the Corporation Counsel .25 FTE legal secretary position since this can be accomplished within existing staff, $8,264, second by Bach. Motion carried.

Motion by Krueger to remove from the list the levy neutral Land Conservation engineer vacancy and contracted engineer expense, second by Lane. Motion carried.

Motion by Fordham to increase the dam repair maintenance annual appropriation to $20,000, second by Bach. Motion carried.

Motion by Krueger to fund the Treasurer tax system in 2011 with $60,000 from levy and $59,613 from General fund balance, then repay the fund balance used though levy of $59,613 in 2012, second by Lane. Motion carried.

Motion by Lane to increase Child Support levy request by $8,833, second by Krueger. Motion carried.

Motion by Fordham to levy $28,799,438 for the 2011 budget, second by Lane. Motion carried.

Consider resolution adjusting Sheriff’s Department staffing for 2011.

Resolution withdrawn.

Presentation of jail state prisoners report.

Fry reviewed the September 2010 DOC Housing report.

Consider resolution Amending the 2010 Budget, Accepting the CDBG Housing Award and Granting Authority to the Revolving Loan Fund Committee to Process Loan Requests.

Additional funds of $650,000 have been awarded for housing rehabilitation in rural areas of the County. Motion by Krueger to approve a resolution amending the 2010 budget, accepting the CDBG Housing Award and granting authority to the Revolving Loan Fund Committee to process loan requests, second by Fordham. Motion carried.

Presentation of County financial reports.

Beghin reviewed the County financial position. Sales tax is almost 4% higher than the prior year through July sales.

Treasurer’s Department Update

Geoghegan updated the Committee on Treasurer Department activity. Motion by Bach to approve payment of Treasurer’s Department invoices in the amount of $2,065.57, second by Lane. Motion carried.

Accounting Department Update.

Beghin highlighted Accounting Department recent activity. Motion by Fordham to approve payment of Accounting Department invoices in the amount of $1,183.27 and County invoices in the amount of $2,289,929.31, second by Bach. Motion carried.

Next Meeting

The next regular Finance meeting will be Thursday, November 4, 2010 at 8:30 am.

Motion by Bach to adjourn the meeting, second by Lane. Motion carried.

Respectfully submitted: Joan Fordham, Finance Committee Secretary