Finance Committee

Finance Committee Minutes 07-07-2022 (113 KB)

Sauk County Finance Committee

Thursday, July 7, 2022

Room 213, West Square Building, Baraboo

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber

Others present:  Kerry Beghin, Brian Desmond, Liz Geoghegan, Emily Greenwood, Lynn Horkan, Brent Miller

The meeting was called to order by Chair Krueger at 9:00 AM.  Certification of open meeting compliance was given.  Motion by Dorner, second by Eberl to adopt the agenda.  Motion carried.  Motion by McCumber, second by Flint to adopt the minutes of the previous meetings for June 2, 2022.  Motion carried.

Public Comment:  None

Communications:  None

Consider update to Health Care Center capital outlay list to utilize incurred savings.

Motion by Flint, second by Eberl to lay the agenda item on the table until Greenwood is able to join the meeting.  Motion carried.

Greenwood noted the nurse call system project costs have come in greater than budgeted, however the flooring replacement costs are significantly less than budgeted.  Requesting permission to move forward in 2022 with the nurse call system offset by the savings in the flooring replacement.  Overall the capital projects will not be over budget.  Motion by McCumber, second by Dorner to proceed with the nurse call system utilizing the savings from the flooring replacement budget.  Motion carried.

Presentation and possible consideration of vehicle leasing program with Enterprise Fleet.

Miller noted Desmond has met with Enterprise and the contract between the parties should be complete this week.  With increasing fuel costs the fleet vehicles will be used by staff in the field when available.  Other departments will budget for leases and vehicle replacements in 2023 budget.  Discussed maintenance and lease cost allocation within departments. 

Discussion of possible securitization of opioid settlement payments to Sauk County.

Miller noted reviewing settlement options.  Krueger noted more information can be found through Wisconsin Counties Association (WCA) webinars.

Discussion of transferring oversight of Justice, Diversion, & Support from Administration to Human Services.

Miller noted JDS is currently under Administration Department.  The program will have better program oversight and resources in Human Services.  Many other counties have the JDS programs in Human Services; there is a large potential participant overlap in the programs.  Executive & Legislative Committee unanimously approved the change.  Miller confirmed that it is not anticipated that JDS will need new/additional staff.  The transition will be part of the 2023 budget process. 

Update on 2023 budget and process

Miller commented on health insurance bids, retiree experience on current plan, requested new positions, space issues, class and compensation study, Health Care Center market adjustments and cost of living increase.  He commented on state-wide constraints put upon counties and funding.  Beghin noted with the 2023 budget the Environment Health and Women Infant & Children budgets being combined into one Health Department Budget to better manage the budget and programs.  

Presentation of County financial reports.

Beghin reviewed the monthly reports and highlighted sales tax. Second tranche of American Rescue Plan Acct (ARPA) funds has been received.  Motion by Flint, second by Dorner to accept the county financial reports as presented.  Motion carried. 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, financial reports, year-to-date budget report and investment report.  

Consideration and Possible Approval of Investment with Westby Co-op Credit Union (WCCU) and Authorization of Committee Chair to Provide Letter of Approval.

WCCU is offering a fully insured CD program.  Discussed other investment options.  Motion by Eberl, second by Flint to approve of Investment with Westby Co-op Credit Union (WCCU) and Authorize the Committee Chair to Provide Letter of Approval.  Motion carried.

Motion by McCumber, second by Dorner to receive the monthly report and approve invoices of $196,349.13.  Motion carried. 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports and year-to-date budget report.  Commented earned the “Triple Crown” Awards from the GFOA:  Certificate of Achievement for Excellence in Financial Reporting (COA), Popular Annual Financial Reporting Award (PAFR), Distinguished Budget Presentation Award.  Motion by McCumber, second by Flint to approve invoices of $29,994.00.  Motion carried.  Motion by Dorner, second by McCumber to approve committee payments for $12,745.14.  Motion carried.

Motion by McCumber, second by Flint to go into closed session pursuant to Wis. Stat. s. 19.85(1)(e) for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business whenever competitive or bargaining reasons require a closed session. (Topic: Discussion and Possible Approval to Purchase Property at 616 Linn Street, Baraboo, WI 53913) & pursuant to Wis. Stat. s. 19.85 (1)(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. (New Finance Director Appointment & Compensation).   Aye:  Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger and Tim McCumber.  Nay:  None.  Motion carried.

Motion by Dorner, second by Flint to return to open session.  Motion carried.

Announcement of action in closed session if such announcement would not undermine the reason for the closed session.

Committee directed Desmond get appraisal of the 616 Linn St, Baraboo, WI property for possible purchase. 

Next meeting:

Thursday, August 4 at 9:00 pm – regular meeting.

Motion by Dorner, second by Flint to adjourn the meeting.  Motion carried.

Respectfully submitted,

Richard “Mike” Flint

Finance Committee Secretary