Finance Committee

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Calendar Date:
Thursday, April 7, 2022 - 9:00am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_04-07-2022.pdf (116 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

COMMITTEE:   FINANCE

DATE:               Thursday, April 07, 2022

TIME:                9:00 a.m.

PLACE:             County Board Room 326, West Square Building, 505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meetings, regular and closed session.
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Presentation and possible consideration of vehicle leasing program with Enterprise Fleet.
    2. Bond issue update for Highway building.
    3. Discussion and possible resolution Assigning Funds as of December 31, 2021 and Amending the 2022 Budget for These Assignments.
    4. Update on the American Rescue Plan.
    5. Consider update to Financial Policy 2-96 Annual Budget Process.
    6. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.  Investment reports.
    2. Report of eleven year write off of tax certificates.
    3. Review and approval of invoices.
    4. Discussion of Town of Delton 2021 tax bills.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Review and approval of invoices:  Accounting Department
    3. Review and approval of Committee payments.
  9. Next Meeting.
  10. Adjournment.

COPIES TO:

Dorner                    Eberl                       Flint                        Krueger                  McCumber            Beghin                   Horkan                   Miller                      Geoghegan            Walljasper             Department heads

PREPARED BY:                                                                                 Accounting Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_04-07-2022.pdf (118 KB)

Sauk County Finance Committee                                                                                                                    Thursday, April 7, 2022

Room 213, West Square Building, Baraboo

 

Members present: Tom Dorner, Lynn Eberl, Mike Flint, Marty Krueger (virtual) and Tim McCumber

Others present:  Kerry Beghin, Susan Blodgett, Ian Crammond, Liz Geoghegan, Emma Greenwood, Amanda Hanson, Lynn Horkan, Casey Mathis, Jessica Mijal, Brent Miller, Treemanisha Stewart, Ben Walljasper (virtual) and Lisa Wilson

 

The meeting was called to order by Vice-Chairperson Flint at 9:00 PM.  Certification of open meeting compliance was given.  Motion by Eberl, second by McCumber to adopt the agenda.  Motion carried.  Motion by Dorner, second by Eberl to adopt the minutes of the previous meetings for March 3, 7 and 15, 2022.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Presentation and possible consideration of vehicle leasing program with Enterprise Fleet.

Walljasper of Enterprise Fleet program reviewed many current county vehicles and the government equity lease program.  Program benefits include rotating vehicles sooner, newer vehicles with more safety features, cutting maintenance costs and benefiting from resale costs.  Vehicles through Enterprise are leased with monthly payments, but the County receives the sale proceeds when disposed.  Vehicles can be set up with accessories as needed.  Consensus by Committee to work with departments to look at a list for first leasing/replacements and bring back to finance. 

 

Bond issue update for Highway building.

Beghin noted closing was April 5 and dollars are held at PMA.  Miller reviewed the estimated timeline of spenddown of funds.

 

Discussion and possible resolution Assigning Funds as of December 31, 2021 and Amending the 2022 Budget for These Assignments.

Beghin reviewed the carryforward policy and resolution.  Motion by McCumber, second by Eberl to table until May.  Motion carried.

 

Update on the American Rescue Plan (ARPA).

No updates from last month.  Miller noted to expect a May resolution to join with River Valley Commons working with Spring Green area to get areas of fiber expanded.

 

Consider update to Financial Policy 2-96 Annual Budget Process.

Staff review of changes is ongoing, so no action at this point.

 

Presentation of County financial reports.

Beghin reviewed the monthly reports.  Motion by Eberl, second by Dorner to accept the county financial reports as presented.  Motion carried. 

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report, investment report and annual report.  Geoghegan reviewed the new state law regarding delinquent tax foreclosures.  She reviewed the eleven year write off on tax certificates, two properties.  Motion by McCumber, second by Eberl to receive the monthly report and approve invoices of $3,577,412.55.  Motion carried.  Geoghegan reviewed the Town of Delton 2021 tax bill costs. 

 

Accounting Department Update.

Beghin reviewed departmental activities, financial reports, year-to-date budget report and annual report.  Motion by Dorner, second by McCumber to receive the monthly report and approve invoices of $5,027.70.  Motion carried.

 

Next meetings:

Thursday, May 5 at 9:00 pm –Finance Committee

 

Motion by McCumber, second by Dorner to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

 

 

 

 

Lynn Eberl

Finance Committee Secretary