Finance Committee

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Monday, March 9, 2020 - 8:15am

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PDF icon finance_committee_agenda_03-09-20.pdf (121 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:      FINANCE COMMITTEE

DATE:                  Monday, March 09, 2020

TIME:                   8:15 a.m.

PLACE:                Room 213, West Square Building

       505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meetings, regular and closed session.
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Discussion of financial status of the Great Sauk State Trail.
    2. Authorizing The Director Of Land Resources and Environment To Accept Multi Discharger Variance Funding; And Amending The 2020 Budget.
    3. Review of 2021 budget priorities and timeline.
    4. Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.
    5. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2019.
    6. Consider updates to Financial Policy 1-94, Donations and Gifts to Sauk County.
    7. Consider Resolution Amending Financial Policy 17-95, Disposal of County-Owned Property, Excluding Land and Buildings.
    8. Consideration of outside agency request process and requirements for financial reporting, update to related Financial Policy 2-96 Annual Budget Process.
    9. Presentation of American Transmission Company Environmental Impact Fee payments.
    10. Presentation of County financial reports.
  7. Treasurer’s Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Investment reports.
    3. Review and approval of invoices.
  8. Accounting Department Update.
    1. Monthly report – Year-to-date budget report.
    2. Consider Accounting Department carried forward funds from 2019 to 2020.
    3. Review and approval of invoices:  Accounting Department
    4. Review and approval of invoices:  Entire county and Committee payments.
  9. Public Comment.
  10. Next Meeting.
  11. Adjournment.

 

COPIES TO:

Dietz                       Kriegl                      Lins                        DeGiovanni          White Eagle          County Clerk

Beghin                   Horkan                  Bolin                      Geoghegan            Wilson                    Gavinski                Krueger

 

PREPARED BY:                                                                                 Accounting Department

 

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_03-09-2020.pdf (124 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                                     Monday, March 9, 2020

 

Members present:       Tony DeGiovanni, John Dietz, Tom Kriegl, Kevin Lins

Members excused:     Kristin White Eagle

Others present:           Kerry Beghin, Dave Bretl, Pat Gavinski, Liz Geoghegan, Marty Krueger, Chuck Spencer and Lisa Wilson

 

The meeting was called to order by Chairman Dietz at 8:15 AM.  Certification of open meeting compliance was given.  Motion by Lins, second by DeGiovanni to adopt the agenda.  Motion carried.  Motion by Lins, second by DeGiovanni to adopt the minutes of the previous meetings for February 10 and 19 (closed session), and March 6 with the Personnel Committee, 2020.  Motion carried. 

 

Public Comment:  None 

Communications:  None

 

Discussion of financial status of the Great Sauk State Trail (GSST).

Beghin and Gavinski updated the Committee on contracts issued and Highway staff time spent on construction.

 

Authorizing The Director Of Land Resources and Environment To Accept Multi Discharger Variance Funding; And Amending The 2020 Budget.

Wilson described the program to allocate funds for multi discharger variance funding.  Motion by Lins, second by DeGiovanni to Authorize The Director Of Land Resources and Environment To Accept Multi Discharger Variance Funding; And Amending The 2020 Budget.  Motion carried.

 

Review of 2021 budget priorities and timeline.

Beghin reviewed the priorities and timeline.  The Committee asked for more detail on merit increases in addition to an across-the-board adjustment to the non-represented employee wage matrix.  Preparation of projections for the 2021 budget is important.  Public input session attendance and results were discussed.  Motion by Kriegl, second by Lins to approve adding budget policy #12.  Motion carried.

 

Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

Motion by Lins, second by Kriegl to approve per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.  Motion carried.

 

Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2019.

Motion by Lins, second by DeGiovanni to approve a resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2019.  Motion carried.

 

Consider updates to Financial Policy 1-94, Donations and Gifts to Sauk County.

No action on this item.

 

Consider updates to Financial Policy 17-95, Disposal of County-Owned Property.

Beghin reviewed the re-written policy.  It was the consensus of the Committee to gather more input and consider this again next month.

 

Consideration of outside agency request process and requirements for financial reporting, update to related Financial Policy 2-96 Annual Budget Process.

Discussion of oversight committees having the best knowledge about overlap/gap of outside agency services compared to existing County services.  Creating another review committee or relying on the Finance Committee separates the expertise from the decision.  It was the consensus of the Committee to keep the policy as approved for the 2020 budget.

 

Presentation of American Transmission Company Environmental Impact Fee payments.

Summary of projects approved and funds expended was presented.

 

Presentation of County financial reports.

Beghin highlighted that 2019 sales tax exceeded budget by $685,000, but is less than the 2020 budget (which was based on WCA projections) by $430,000.

 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment reports. Motion by Lins, second by Kriegl to approve invoices of $206,837.70.  Motion carried.

 

Accounting Department Update.

Beghin reviewed departmental activities, year-to-date budget report and carried forward funds from 2019 to 2020 for a timekeeping system.  Motion by Lins, second by Kriegl to carryforward $26,410 from 2019 to 2020 and transfer this amount to the Personnel Department budget.  Motion carried. 

 

Motion by Lins, second by Kriegl to approve invoices of $23,957.04.  Motion carried.  Motion by Lins, second by Kriegl to approve Committee payments in the amount of $11,591.36.  Motion carried.

 

Public Comment:  None.

 

Next meeting:  April 13, 2020 8:15 am – Regular meeting

Motion by Lins, second by Kriegl to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

John Dietz

Finance Committee Chair