Finance Committee

finance_committee_minutes_10-08-19.pdf (216 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                                                  Tuesday, October 08, 2019

Members present:        Tony DeGiovanni, John Dietz, Tom Kriegl and Kevin Lins

Excused:                       Kristin White Eagle

Others present:             Kerry Beghin, Amanda Blomberg, Alene Bolin, Liz Geoghegan, Lynn Horkan, Mike Mittlesteadt, Chuck Spencer and Beverly Vaillancourt

The meeting was called to order by Chairman Dietz at 8:15 AM.  Certification of open meeting compliance was given.  Motion by Kriegl, second by DeGiovanni to adopt the agenda.  Motion carried.  Motion by Kriegl, second by DeGiovanni to adopt the minutes of previous meeting on September 9 and 16, 2019.  Motion carried. 

Public Comment:  Beverly Vaillancourt thanked the County for support of the Friends of the Baraboo River project in 2020 budget.  Mike Mittlesteadt from the Lake Redstone Protection District requested County support for dredging of lake. 

Communications:  None

Presentation and review of 2018 audited financial statements, management letter, and report on federal and state awards.

Blomberg recapped the reports issued as result of the audit.  She reviewed and highlighted the results of the 2018 financial documents and trends.  Blomberg reviewed the management letter and future GASB changes; no significant deficiencies or material weakness identified.  Blomberg noted minor findings related to the Specialized Transportation grant with ADRC.  Discussed fund accounting. 

Consider extension of audit contract with Baker Tilly Virchow Krause, LLP.

The audit contract and renewal options and fees were discussed.  Motion by DeGiovanni, second by Lins to accept the extension of the audit contract with Baker Tilly Virchow Krause, LLP with the noted increases.  Motion carried. 

Consideration of 2020 budget recommendation to the County Board.

Beghin reviewed the budget with action already taken by Finance Committee.  The District Attorney vacancy and effects on Criminal Justice Coordinating Council (CJCC) were discussed.  Motion by Kriegl, second by Dietz to allocate $10,000 tax levy to (CJCC) for purpose of hiring consultant to guide the CJCC and enhance the data collection and analysis.  Motion carried, with Lins opposed.  The closing of the Huber Center and the effects on the CJCC program were discussed. The Lake Redstone Protection District funding was discussed. New positions and reclassification funding was discussed.  Motion by DeGiovanni, second by Kriegl to forward the proposed budget to the county board with tax levy amount of $31,730,876, which is under the levy limit by $9,278.  Motion carried, with Lins opposed. 

Motion by Lins, second by Kriegl to recess for five minutes.  Motion carried. 

Motion by DeGiovanni, second by Kriegl to resume.  Motion carried. 

Presentation of American Transmission Company Environmental Impact Fee payments.  None.

Presentation of County financial reports.

Beghin noted current sales tax collection is 0.52% lower than a year ago at this point. 

Treasurer’s Department Update.

Geoghegan reviewed departmental activities, year-to-date budget report and investment reports. 

Motion by Lins, second by Kriegl to approve payment of Treasurer’s Department invoices in the amount of $221,072.10.  Motion carried.

Accounting Department Update.

Beghin reviewed departmental activities and year-to-date budget report. 

Motion by Lins, second by Kriegl to approve payment of Accounting Department invoices in the amount of $15,185.00.  Motion carried.  Motion by Kriegl, second by Lins to approve committee vouchers of $11,146.56.  Motion carried.

Public Comment:  None.

Next meetings:

November 4, 2019, 8:15 am – Regular meeting (including budget amendment review)

Motion by Lins, second by DeGiovanni to adjourn the meeting.  Motion carried.

Respectfully submitted,

John Dietz, Finance Committee Chairperson