Finance Committee

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Calendar Date:
Monday, March 11, 2019 - 8:15am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_03-11-19.pdf (122 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE COMMITTEE

DATE:                   Monday, March 11, 2019

TIME:                   8:15 a.m.

PLACE:                Room 213, West Square Building

                                505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.

  2. Adopt Agenda.

  3. Adopt Minutes of Previous Meetings.

  4. Public Comment.

  5. Communications.
  6. Business Items.

    1. Consider resolution Authorizing the Director of Conservation, Planning, and Zoning to Accept Multi Discharger Variance Funding; and Amending the 2019 Budget.

    2. Review of 2020 budget priorities and timeline.

    3. Consider recommendation for changes to the Rules of the Sauk County Board: accounts payable payment processing, committee voucher submission timelines.

    4. Consider mandatory direct deposit for County Board and committee members.

    5. Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

    6. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2018.

    7. Consideration of outside agency request process and outside agency requirements for financial reporting.

    8. Presentation of American Transmission Company Environmental Impact Fee payments.

    9. Presentation of County financial reports.

    10. Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.Performance evaluation of Finance Director.

    11. Reconvene in open session.

  7. Treasurer’s Department Update.

    1. Monthly report – Year-to-date budget report.

    2. Consideration of Resolution Designating County Depositories; Establishing Investment and Related Financial Procedures.

    3. Discussion of recent chargebacks settled in court.

    4. Investment reports.

    5. Review and approval of invoices.

  8. Accounting Department Update.

    1. Monthly report – Year-to-date budget report.

    2. Consider Accounting Department carried forward funds from 2018 to 2019.

    3. Consider addendum to audit contract for additional work required in response to Governmental Accounting Standards Board Statement 75.

    4. Review and approval of invoices:Accounting Department

    5. Review and approval of invoices:Entire county and Committee payments.

  9. Public Comment.

  10. Next Meeting.

  11. Adjournment.

     

    COPIES TO:

    Dietz                       Kriegl                      Lins                        Wenzel                   White Eagle          County Clerk

    Beghin                   Horkan                  Bolin                      Geoghegan            Wilson

     

    PREPARED BY:                                                                                 Accounting Department

     

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_03-11-19.pdf (228 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                                  Monday, March 11, 2019

 

Members present:                John Dietz, Tom Kriegl, Kevin Lins, and Kristin White Eagle

Others present:             Kerry Beghin, Alene Bolin, Becky Evert, Liz Geoghegan, John Miller, Lisa Wilson

 

The meeting was called to order by Dietz at 8:15 AM.  Certification of open meeting compliance was given. 

Motion by Lins, second by Kriegl to adopt the agenda.  Motion carried.  Motion by Lins, second by Kriegl to adopt the minutes of previous meeting on February 11 and 19, 2019.  Motion carried.  Lins encouraged Bolin to keep the Chair of the Highway & Parks Committee part of discussions regarding use of Ho-Chunk gaming funds for Yellow Thunder Memorial and Man Mound Park.

 

Public Comment:  None

Communications:  None

 

Consider resolution Authorizing the Director of Conservation, Planning, and Zoning to Accept Multi Discharger Variance Funding; and Amending the 2019 Budget.

Wilson described use of additional funds available for multi discharger variance program.  Motion by Kriegl, second by Lins to approve a resolution Authorizing the Director of Conservation, Planning, and Zoning to Accept Multi Discharger Variance Funding; and Amending the 2019 Budget.  Motion carried.

 

Review of 2020 budget priorities and timeline.

Kriegl emphasized a desire to have early projections of changes possibly impacting the upcoming budget.  Motion by Kriegl, second by White Eagle to clarify that department managers should provide budget projections to oversight committees every month of April, May and June.  Motion carried.  Motion by Lins, second by White Eagle to approve the timeline with the prior clarification.  Motion carried.  Motion by Kriegl, second by White Eagle to adjust budget policy #3 to say “The most costly programs funded by Sauk County property tax dollars are those that respond to social need.  Social need tends to be greatest when economic growth, which provides key County funding through the property tax and sales tax, is least.  This inverse relationship relative to state limitations will be recognized.”  Motion carried, with Lins opposed.

 

Consider recommendation for changes to the Rules of the Sauk County Board: accounts payable payment processing, committee voucher submission timelines.

Motion by Lins, second by Kriegl to recommend to the Executive & Legislative (E&L) Committee changes to the Rules of the Sauk County Board to remove from the Finance Committee description “reviews and approves for payment monthly reports of bills from the Accounting Department” and revisit financial policy 13-95 Voucher Approval next month.  Motion carried.

 

Motion by Lins, second by Dietz to recommend to the E&L Committee an addition to Rule V.A. of the Rules of the Sauk County Board to add “Reimbursement of expenses (such as mileage, parking, etc.) shall be allowed only if a request for payment is made on the form provided by the Accounting Department within three (3) months after the meeting or event date.”  Motion carried.

 

Consider mandatory direct deposit for County Board and committee members.

Motion by Lins, second by White Eagle to recommend to the E&L Committee to change the Rules of the Sauk County Board to have mandatory direct deposit for County Board and committee members.  Motion carried.

 

Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

Motion by Lins, second by Kriegl to approve per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.  Motion carried.

 

Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2018.

Motion by Kriegl, second by White Eagle to approve a resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2018.  Motion carried.

 

Consideration of outside agency request process and outside agency requirements for financial reporting.

Committee discussed possible updates to policy and process.  White Eagle would like further consideration of how an outside agency is defined.  Consensus to discuss again next month.

 

Presentation of American Transmission Company Environmental Impact Fee payments.

The Nature Conservancy $31,588.83.

 

 

Presentation of County financial reports.

Beghin reviewed financials and sales tax.   

 

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

Motion to enter closed session and include Administrative Coordinator, County Clerk and Supervisor Miller by Lins, second by White Eagle.  Dietz-Aye, Kriegl-Aye, Lins-Aye, White-Eagle-Aye.  Motion carried.

 

Reconvene in open session.

Motion to reconvene in open session by Lins, second by Kriegl.  Motion carried.

 

Presentation of County financial reports.

Beghin reviewed financials and sales tax.   

 

Treasurer’s Department Update. 

Geoghegan reviewed departmental activities and year-to-date budget report.  Geoghegan reviewed investment reports.

 

Consideration of Resolution Designating County Depositories; Establishing Investment and Related Financial Procedures.

Motion by Lins, second by Kriegl to approve Resolution Designating County Depositories; Establishing Investment and Related Financial Procedures.  Motion carried. 

 

Motion by Lins, second by Kriegl to approve payment of Treasurer’s Department invoices in the amount of $192,768.60.  Motion carried. 

 

Accounting Department Update. 

Beghin reviewed departmental activities and year-to-date budget report. 

 

Consider Accounting Department carried forward funds from 2018 to 2019.

Motion by Lins, second by White Eagle to approve Accounting Department carried forward funds from 2018 to 2019 of $45,065 for timekeeping system upgrade.  Motion carried.

 

Consider addendum to audit contract for additional work required in response to Governmental Accounting Standards Board Statement 75.

Motion by Kriegl, second by White Eagle to approve addendum to audit contract for additional work required in response to Governmental Accounting Standards Board Statement 75.  Motion carried.

 

Motion by Lins, second by Kriegl to approve payment of Accounting Department invoices in the amount of $31,719.85.  Motion carried.  Motion by Lins, second by White Eagle to approve County accounts payable invoices in the amount of $3,331,924.87.  Motion carried.  Motion by White Eagle, second by Kriegl to approve Committee vouchers of $10,048.88.  Motion carried.   

 

Public Comment:  None 

 

Next regular meeting Monday, April 8, 2019, 8:15 AM.

Motion by Lins, second by Kriegl to adjourn the meeting.  Motion carried.

 

Respectfully submitted,

 

Kristin White Eagle

Finance Committee Secretary