Finance Committee

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Calendar Date:
Monday, December 10, 2018 - 10:00am

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Meeting Information

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  • Minutes
PDF icon finance_committee_agenda_12-10-18.pdf (81 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE COMMITTEE

DATE:                   Monday, December 10, 2018

TIME:                   10:00 a.m.

PLACE:                Room 213, West Square Building

                                505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.

  2. Adopt Agenda.

  3. Adopt Minutes of Previous Meetings.

  4. Public Comment.

  5. < >

    Moody’s Annual Comment on Sauk County.

  • Business Items.

    1. Pre-audit meeting with auditors to address possible areas of concern at commencement of 2018 audit fieldwork.

    2. Update on possible 2018 budget overrun for Emergency Management Department.

    3. Discussion of outside agency request process and outside agency requirements for financial reporting.

    4. Presentation of American Transmission Company Environmental Impact Fee payments and year end reports.

    5. Presentation of County financial reports.

  • Treasurer’s Department Update.

    1. Monthly report – Year-to-date budget report.

    2. Investment reports.

    3. Review and approval of invoices.

  • Accounting Department Update.

    1. Monthly report – Financial system migration; year-to-date budget report.

    2. Review and approval of invoices:Accounting Department

    3. Review and approval of invoices:Entire County and Committee payments.

  • Public Comment.

  • Next Meeting.

  • < >

     

    COPIES TO:

    Dietz                       Kriegl                      Lins                        Wenzel                   White Eagle          County Clerk

    Beghin                   Horkan                  Bolin                      Geoghegan            Blomberg              Jelinek

     

    PREPARED BY:                                                                                 Accounting Department

     

  • Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
PDF icon Finance Committee Minutes 12-10-18 (139 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                                  Monday, December 10, 2018

 

Members present:                John Dietz, Tom Kriegl, Kevin Lins, Bill Wenzel, Kristin White Eagle

Others present:             Kerry Beghin, Amanda Blomberg, Alene Bolin, Liz Geoghegan, Lynn Horkan, Jeff Jelinek, John Miller and Chuck Spencer

 

The meeting was called to order by Dietz at 10:00 AM.  Certification of open meeting compliance was given. 

Motion by Lins, second by Kriegl to adopt the agenda.  Motion carried.  Motion by Lins, second by Wenzel to adopt the minutes of previous meetings on November 5 and 13, 2018.  Motion carried.

 

Public Comment:  None

Communications:

Moody’s Annual Comment on Sauk County.

 

Pre-audit meeting with auditors to address possible areas of concern at commencement of 2018 audit fieldwork.

Blomberg discussed audit and Governmental Accounting Standards Board (GASB) changes.  She requested Committee feedback concerning any areas of risk or concern for the focus during the next audit.

 

Update on possible 2018 budget overrun for Emergency Management Department.

Jelinek reviewed the approximate 2018 budget overrun due to the flood.  He noted there will be some reimbursement from Federal Emergency Management Agency (FEMA), but the timing is uncertain.

 

Discussion of outside agency request process and outside agency requirements for financial reporting.

The Committee discussed the history and process and possible receipt of financial information from agencies.  Executive and Legislative Committee (E&L) has requested an outline of process and guidance on information required by agencies for 2019 and/or 2020.  Discussed for 2020 budget there be more emphasis on prioritization and alignment with departmental priorities and needs. 

 

Presentation of American Transmission Company (ATC) Environmental Impact Fee payments and year end reports.

Aldo Leopold Foundation and Riverland Conservancy payment request.  Year-end reports were presented.

 

Presentation of County financial reports.

Beghin reviewed financials though October. She noted the possible use of contingency funds for the Emergency Management budget overrun.  Sales tax is looking good. 

 

Treasurer’s Department Update. 

Geoghegan reviewed departmental activities, investment reports and the year-to-date budget report.  Kriegl commented on dark store property tax challenges. 

Motion by Wenzel, second by Lins to approve payment of Treasurer’s Department invoices in the amount of $177,886.49.  Motion carried. 

 

Accounting Department Update. 

Beghin reviewed departmental activities, financial system migration and year-to-date budget report. 

Motion by Lins, second by Kriegl to approve payment of Accounting Department invoices in the amount of $56,699.33.  Motion carried.  Motion by Lins, second by Wenzel to approve County accounts payable invoices in the amount of $4,416,088.93.  Motion carried.  Motion by Lins, second by Kriegl to approve Committee vouchers of $10,885.54.  Motion carried.   

 

Public Comment:  None

 

Next regular meeting Monday, January 14, 2019, 8:00 AM.

 

Motion by Lins, second by Kriegl to adjourn the meeting.  Motion carried.

 

 

Respectfully submitted,

Kristin White Eagle

Finance Committee Secretary