Finance Committee

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Calendar Date:
Monday, August 13, 2018 - 8:00am

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PDF icon Finance Committee Agenda 08-13-18 (81 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA

 

COMMITTEE:   FINANCE COMMITTEE

A quorum of the Sauk County Law Enforcement & Judiciary Committee will be present at this meeting due to three supervisors serving on both committees.

DATE:                   Monday, August 13, 2018

TIME:                   8:00 a.m.

PLACE:                Room 213, West Square Building

                                505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.

  2. Adopt Agenda.

  3. Adopt Minutes of Previous Meetings.

  4. Public Comment.

  5. Communications.
  6. Business Items.
    1. Presentation of quarterly accounts receivable reports as of June 30, 2018.

    2. Review of 2019 budget process, projections, fund balance use.

    3. Presentation of ATC Environmental Impact Fee payments.

    4. Presentation of County financial reports.

  7. Treasurer’s Department Update.

    1. Monthly report.

    2. Review and approval of invoices.

    3. Review of Treasurer’s 2019 budget.

  8. Accounting Department Update.

    1. Monthly report.

    2. Review and approval of invoices:Accounting Department

    3. Review and approval of invoices:Entire County and Committee payments.

    4. Review of Accounting 2019 budget.

  9. Public Comment.

  10. Next Meeting.

  11. Adjournment.

     

    COPIES TO:

    Dietz                       Kriegl                      Lins                        Wenzel                   White Eagle          County Clerk

    Beghin                   Horkan                  Bolin                      Geoghegan           

     

     

    PREPARED BY:                                                                                 Accounting Department

     

    Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon finance_committee_minutes_08-13-18.pdf (141 KB)

Sauk County Finance Committee

Room 213, West Square Building, Baraboo                                                                    Monday, August 13, 2018

 

Members present:                John Dietz, Tom Kriegl, Kevin Lins and Bill Wenzel

Excused:                       Kristin White Eagle

Others present:             Kerry Beghin, Alene Bolin, Stephanie Box, Theresa Dietz, Kelly Finup, Liz Geoghegan, Lynn Horkan, Stephanie Neumann, Jennifer Vosen and Carrie Wastlick

 

The meeting was called to order by J Dietz at 8:00 AM.  Certification of open meeting compliance was given. 

Motion by Wenzel, second by Lins to adopt the agenda.  Motion carried.  Motion by Lins, second by Kriegl to adopt the minutes of previous meetings on July 9 and 17, 2018.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Presentation of quarterly accounts receivable reports as of June 30, 2018.

Neumann, Vosen, T Dietz, Box, Finup and Wastlick reviewed their departmental accounts receivables. 

 

Review of 2019 budget process, projections, fund balance use.

Preliminary equalized values have net new construction increasing 1.37%, translating into an allowable increase to levy dollars of around $370,000.  Departments budgets to oversight committees include the County Board approved 2.5% cost of living increase and 6% health insurance increase.  New position and reclassification are also built into the budgets.  Oversight committees should be discussing funding sources and use of fund balance.  Fund balance should not be used for offsetting ongoing expenses.  Beghin reviewed the leaving the supplemental payment revenue in the Health Care Center; this will not change to the overall county levy.  Committee discussed the levy increase available compared to the requests committees are putting forward.  The Committee discussed what they would like to see for an extra County Board budget meeting, timing, content, and what the meeting should accomplish.  Bolin noted there will need to be a legal opinion about timeline for budget presentation, amending, public hearing and publication requirement.  Consensus of Committee is that amendments be an option at the special meeting.  Discussed maintaining current staffing and programs versus expansion.  Beghin noted the County Board has acted on the wage increase, so a change would need to be by another County Board resolution. 

 

Presentation of ATC Environmental Impact Fee payments:  None.

 

Presentation of County financial reports.

Beghin reviewed financials though June. 

 

Treasurer’s Department Update. 

Geoghegan reviewed departmental activities.  Tax collections are better than last year.  Invoices include August settlement to the municipalities.  Motion by Kriegl, second by Wenzel to approve payment of Treasurer’s Department invoices in the amount of $34,143,384.74.  Motion carried. 

 

Geoghegan reviewed the Treasurer’s 2019 budget.  Since last month it is unchanged except for the final Management Information System (MIS) amount increasing by $3,000.  Not expecting any other changes. 

Motion by Wenzel, second by Lins accept the budget.  Motion carried. 

 

Accounting Department Update. 

Beghin reviewed the departmental activities.  Sauk County has received the Governmental Finance Officers Association (GFOA) Distinguished Budget Presentation Award for the 16th year.  Department currently working on budget, single audit, and testing the MUNIS cloud based system processes, connections and report writing.   Distributed the Management Letter and Required Communications for December 31, 2017.  No new findings; report reviews upcoming new standards. 

 

Motion by Lins, second by Wenzel to approve payment of Accounting Department invoices in the amount of $98,600.86.  Motion carried.  Motion by Wenzel, second by Kriegl to approve County invoices for accounts payable, not including committee amounts, in the amount of $36,910,079.37.  Motion carried.    

 

Beghin reviewed the Accounting 2019 budget.  Minor changes, increased the contracted line to $15,000 for the review of financial policies.  Motion by Wenzel, second by Lins accept the budget.  Motion carried. 

 

Public Comment:  None

 

Next regular meeting Monday, September 10, 2018, 8AM.  Finance Committee Budget meetings are September 27-28, 2018.

 

Motion by Lins, second by Wenzel to adjourn the meeting.  Motion carried.

 

 

Respectfully submitted,  

John Dietz, Finance Committee Chair