Finance Committee

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Calendar Date:
Monday, March 19, 2018 - 4:30pm

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Meeting Information

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  • Minutes
PDF icon Finance Committee Agenda 03-13-18 (82 KB)
PDF icon Finance Committee Agenda 03-19-18 Amended (84 KB)

SAUK COUNTY BOARD OF SUPERVISORS

MEETING NOTICE/AGENDA *AMENDED

 

COMMITTEE:   FINANCE COMMITTEE

DATE:                   *Monday, March 19Tuesday, March 13, 2018

TIME:                   *4:30 p.m. 8:30 a.m.

                                Estimated at 8:30 a.m.  Actual time will be immediately following a joint meeting of the Finance and Personnel Committees, which begins at 8:15 a.m.

PLACE:                Room 213, West Square Building

                                505 Broadway, Baraboo, WI  53913

 

REASON FOR MEETING:                            REGULAR

 

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.

  2. Adopt Agenda.

  3. Adopt Minutes of Previous Meetings.

  4. Public Comment.

  5. Communications.

  6. Business Items.

    1. *Review and approval of invoices for the entire County.

    2. *Consider resolution setting the Elected Officials (Clerk of Courts, Coroner, Sheriff) Salaries for the 2019-2022 Term of Office.

    3. *Consider resolution Authorizing Sauk County to Build the Badger Unit of the Great Sauk State Trail and Amending the Budget.

    4. Consider update to Financial Policy 11-95, Mileage Reimbursement.

    5. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2017.

    6. Approval

    7. Presentation of ATC Environmental Impact Fee payments.

    8. Presentation of County financial reports.

    9. Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

    10. Reconvene in open session.

  7. Treasurer’s Department Update.

    1. Monthly report and 2017 Annual Report.

    2. Consider resolution Designating County Depositories; Establishing Investment and Related Financial Procedures.

    3. Review and approval of invoices.

  8. Accounting Department Update.

    1. Monthly report and 2017 Annual Report.

    2. Consider request to carry forward funds to 2018 budget.

    3. *Review and approval of invoices.

  9. Public Comment.

  10. Next Meeting.

  11. Adjournment.

     

    COPIES TO:

    Bychinski              Flint                        Krueger                  White Eagle          County Clerk

    Beghin                   Horkan                  Bolin                      Geoghegan            Meister                   Hahn                      Wastlick

    Simmert                 Gavinski                M Stieve               

     

    PREPARED BY:                                                                                 Accounting Department

     

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.

PDF icon Finance Committee Minutes 03-19-18 (145 KB)

Room 213, West Square Building, Baraboo                                                                    Monday, March 19, 2018

 

Members present:      Tommy Lee Bychinski, Marty Krueger, Kristin White Eagle

Excused:                       Mike Flint

Others present:           Kerry Beghin, Jean Berlin, Alene Bolin, Liz Geoghegan, Michelle Posewitz, Bill Wenzel

 

The meeting was called to order by Bychinski at 4:43 PM.  Certification of open meeting compliance was given.  Motion by Krueger, second by White Eagle to adopt the agenda.  Motion carried.  Motion by Krueger, second by White Eagle to adopt the minutes of previous meetings on February 5 and 22, 2018.  Motion carried.

 

Public Comment:  None

Communications:  None

 

Review and approval of invoices for the entire County.

Motion by White Eagle, second by Krueger to approve payment of County invoices in the amount of $2,582,287.83.  Motion carried.

 

Consider resolution setting the Elected Officials (Clerk of Courts, Coroner, Sheriff) Salaries for the 2019-2022 Term of Office.

The Committee compared the Sheriff’s salary to that of other police chiefs in the County, as well as wage compression within the department.  Also discussed professionalism of the offices.  Motion by Krueger, second by White Eagle to recommend setting the Sheriff’s salary at $109,452, the Clerk of Courts salary at $74,823, and the Coroner salary at $66,005 for the four year term of office.  Motion carried.

 

Consider resolution Authorizing Sauk County to Build the Badger Unit of the Great Sauk State Trail and Amending the Budget.

The Highway Commissioner projected to cost of the Badger Unit based on actual experience from the Sauk Prairie Unit.  Estimated costs, stewardship grants, donations, and salvage revenues were reviewed.  Motion by White Eagle, second by Krueger to approve.  Motion carried.

 

Consider update to Financial Policy 11-95, Mileage Reimbursement.

Beghin described standardization of how business miles are calculated.  Motion by Krueger, second by White Eagle to update Financial Policy 11-95, Mileage Reimbursement.  Motion carried.

 

Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2017.

Motion by White Eagle, second by Krueger to Gratefully Accepting Donations and Gifts Presented to Sauk County in 2017.  Motion carried.

 

Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.

Motion by White Eagle, second by Krueger to Approve per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.  Motion carried.

 

Presentation of ATC Environmental Impact Fee payments.

Funding requests of previously authorized funds from the Riverland Conservancy and Nature Conservancy have been received.

 

Presentation of County financial reports.

Sales tax for 2017 exceeded budget by $1,153,000.

 

Treasurer’s Department Update. 

Geoghegan highlighted departmental activities.  Motion by White Eagle, second by Krueger to accept the monthly report and approve payment of Treasurer’s Department invoices in the amount of $235,247.24.  Motion carried.  Motion by Krueger, second by White Eagle to accept the Treasurer’s annual report.  Motion carried.  Motion by White Eagle, second by Krueger to approve a resolution Designating County Depositories; Establishing Investment and Related Financial Procedures.  Motion carried.

 

Accounting Department Update. 

Beghin highlighted departmental activities.  Motion by Krueger, second by White Eagle to accept the monthly report and approve payment of Accounting Department invoices in the amount of $1,082,087.74.  Motion carried.  Motion by Krueger, second by White Eagle to approve carry over of $13,744 for continued expansion and update to the financial and timekeeping systems.  Motion carried.

 

Public Comment:  None

 

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance evaluation of Finance Director.

 

Motion to enter closed session and include Administrative Coordinator by Krueger, second by White Eagle.  Bychinski-Aye, Krueger-Aye, White Eagle-Aye.  Motion carried.

 

Reconvene in open session.

Motion to reconvene in open session by White Eagle, second by Krueger.  Motion carried.

 

Motion by Krueger, second by White Eagle to adjourn the meeting.  Motion carried.

 

Next regular meeting Monday, April 9, 2018, 8AM.

 

Respectfully submitted,  

 

Kristin White Eagle

Finance Committee Secretary