Finance Committee

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Calendar Date:
Friday, March 9, 2012 - 2:30pm to 4:30pm

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Meeting Information

  • Agenda
  • Minutes
PDF icon 03/09/12 Agenda (14 KB)

A quorum of the Sauk County Executive & Legislative Committee will be present at this meeting due to three supervisors serving on both committees.

TIME: Immediately following the adjournment of a joint committee meeting of the Finance and Personnel Committees beginning at 2:00 p.m., the Finance Committee will reconvene for their regular business meeting separately in Room 213. It is estimated that this will be at 2:30 p.m., but the exact time may vary.

REASON FOR MEETING: REGULAR

SUBJECTS FOR DISCUSSION:

  1. Call to Order and Certify Compliance with Open Meeting Law.
  2. Adopt Agenda.
  3. Adopt Minutes of Previous Meetings.
  4. Public Comment.
  5. Communications.
  6. Business Items.
    1. Discussion of Home Care budget.
    2. Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2011.
    3. Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.
    4. Presentation of County financial reports.
    5. Review of 2012 budget process - timeline, policies and priorities.
    6. Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Performance evaluation of Controller.
    7. Reconvene in open session.
       
  7. Treasurer's Department Update.
    1. Monthly report and 2011 Annual Report.
    2. Review and approval of invoices.
       
  8. Accounting Department Update.
    1. Monthly report and 2011 Annual Report.
    2. Review and approval of invoices: Accounting Department and the entire County.
       
  9. Next Meeting(s).
  10. Adjournment.

COPIES TO: Bychinski Fordham Bach Lane Wenzel County Clerk Beghin Schauf Horkan Geoghegan Bodendein Warwick Nobs Stehling Stoeckmann Haugen Clement Delong Brown 

PREPARED BY: Accounting Department

Unapproved
PDF icon 03/09/12 Minutes (63 KB)

Members present: Steve Bach, Tommy Lee Bychinski, Joan Fordham, Jason Lane and William F. Wenzel

Others present: Kerry Beghin, Elizabeth Geoghegan, Kathy Schauf, Cindy Bodendein, Cathy Warwick, Judith Stoeckmann

The meeting was called to order by Chairperson Bychinski at 3:45 PM. Certification of open meeting compliance was given. Motion by Lane to adopt the agenda, second by Bach. Motion carried. Motion by Fordham to adopt the minutes of previous meetings on February 14 and 20, 2012, second by Lane. Motion carried.

Public Comment:
None

Communications:
None

Discussion of Home Care budget.
Through hard work, the 2011 budget is expected to not be exceeded, and to even have a minimal carryover into 2012. Care of patients has not suffered. Funding in 2012 and the future is still volatile, and 2012 will continue to be a challenge.

Consider resolution Gratefully Accepting Donations and Gifts Presented to Sauk County in 2011.
Motion by Fordham, second by Wenzel to most gratefully accept the donations and forward this resolution to the County Board. Motion carried.

Approval of per diem and mileage paid to the County Board members per Rule VII. B. of the Rules of the Sauk County Board of Supervisors.
Motion by Bach, second by Lane to approve this report and forward to the County Board. Motion carried.

Presentation of County financial reports.
County financial information was reviewed and discussed. 2011 is likely to end favorable to budget, including sales tax exceeding budget by $500,000.

Review of 2013 budget process – timeline, policies and priorities.
Concern over future loss of grant funding and levy limits. Committee affirms need to work beyond departmental lines and not defer maintenance which creates deficits for the future. Value of honest program review and prioritization. Motion by Fordham, second by Wenzel to approve the 2013 Budget Policies and Priorities. Motion carried.

Treasurer’s Department Update.
Motion by Lane, second by Bach to accept the monthly report and 2011 annual report. Motion carried. Tax system replacement is going well. Tax deeded properties are taking an increasing amount of time. Investment rates were discussed. Tax collections are strong, particularly with the current economy, with an emphasis on payment plans. Motion by Lane to approve payment of Treasurer’s Department invoices in the amount of $313,969.59, second by Fordham. Motion carried.

Accounting Department Update.
Motion by Fordham, second by Wenzel to accept the monthly report and 2011 annual report. Motion carried. Beghin highlighted Accounting Department recent activity. Motion by Wenzel to approve payment of Accounting Department invoices in the amount of $80,716.11 and County invoices in the amount of $1,769,582.51 second by Lane. Motion carried.

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Performance evaluation of Controller.
Motion to enter closed session and include the Administrative Coordinator by Wenzel, second by Bach. Lane-Aye, Fordham-Aye, Bychinski-Aye, Wenzel-Aye, Bach-Aye. Motion carried.

Reconvene in open session.
Motion to reconvene in open session by Bach, second by Lane. Lane-Aye, Fordham-Aye, Bychinski-Aye, Wenzel-Aye, Bach-Aye. Motion carried.

The next regular meeting will be Tuesday, April 10, 2012 at 8:30 a.m.

Motion by Fordham to adjourn the meeting, second by Wenzel. Motion carried.

Respectfully submitted,


Joan Fordham, Finance Committee Secretary