SPECIAL EXECUTIVE & LEGISLATIVE COMMITTEE

MINUTES

 

Executive & Legislative Committee – Special Meeting

Friday, April 12, 2019 at 10:00 a.m.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

 

Members Present:  Vedro, Hambrecht, Czuprynko, Kriegl and Riek

Members Absent:  

County Personnel:  Daniel Olson, Corporation Counsel and Rebecca C. Evert, Sauk County Clerk

Others Present:  Chuck Spencer and Bart Mauch

 

Chair Vedro called the meeting to order at 10:00 a.m. and compliance with the Open Meeting Law was verified.

 

MOTION (Czuprynko/Hambrecht) to adopt the amended amended agenda.  Motion carried unanimously. 

 

Public Comment:  None.

 

Communications:

1)  WCA Letter, re:  Annual Conference and Counties submitting resolutions.

2)  WCA Letter, re:  $500.00 donation to a charity.

 

Discussion and Possible Action on Proposed Changes to County Board Rules:

Olson, Corporation Counsel distributed a document containing proposed amendments to the Rules of the Board, submitted by supervisors and staff.  A brief overview of the process was given to the committee.

 

Proposed Rule Change #1:

Current Rule Text:  Rule IV.P.4. Current:  If enough supervisors who are not on that committee attend so as to constitute an unnoticed quorum of the County Board or any other committee, board, or commission of the County, the non-committee members attending are not permitted to address the committee at that meeting because to do so would violate the Open Meetings Law.

 

Proposed Change:  Rule IV.P.4. Change:  If enough supervisors who are not on that committee attend so as to constitute an unnoticed quorum of the County Board or any other committee, board, or commission of the County, the non-committee members attending are not permitted to address the committee at that meeting because to do so would violate the Open Meetings Law. A notice of a ‘potential quorum MAY EXIST’ should be placed on the agenda (or amended agenda) of any committee when its Chair or Vice Chair is informed 24 hours before said meeting that other supervisors plan to speak on the agendized topic.

 

Proponent:  Tim McCumber

 

Legal Review:  The proposed change is not consistent with guidance from the Wisconsin Attorney General, Wisconsin courts or the Sauk County Corporation Counsel Office. If supervisors who are not members of a committee wish to attend a meeting of another committee, they have a legal duty to inform the chair of the committee in sufficient time to amend the agenda and give public notice of the non-member attendance. It is legally indefensible to notify the public that something “MAY” happen when there is unambiguous information that it will occur.  If non-members do not attend as indicated, the regular committee meeting is not affected and the minutes should reflect that the non-member(s) did not attend despite prior notice of intent to be present.  Recommendations:  See proposed change to Rule IV.P.4 below.

 

Committee consensus was to not recommend this change.

 

 

Proposed Rule Change #2:

Current Rule Text:  Rule IV.P.4. current:  If enough supervisors who are not on that committee attend so as to constitute an unnoticed quorum of the County Board or any other committee, board, or commission of the County, the non-committee members attending are not permitted to address the committee at that meeting because to do so would violate the Open Meetings Law.

 

Proposed Change:  Rule IV.P.4. Change:  If enough supervisors who are not on that committee attend so as to constitute an unnoticed quorum of the County Board or any other committee, board, or commission of the County, the non-committee members attending are not permitted to address the committee at that meeting because to do so would violate the Open Meetings Law.  Supervisors who are not members of a committee shall notify the committee chair not less than 48 hours prior to the meeting if they plan to attend all or part of the committee’s next meeting. A supervisor who fails to provide advance notice of attendance under this section shall immediately leave the meeting and not return if his/her attendance risks noncompliance with any Open Meeting Law notice requirement. The committee chair or designee shall amend the meeting notice in accordance with any attendance notice in order to comply with the Open Meeting Law notice requirement to permit the non-member attendance.

 

Proponent:  Corporation Counsel                           

 

Legal Review:  The proposed changes remove a portion of the current rule that erroneously suggests that attendance without speaking is not a violation of the Open Meeting Law. Mere attendance of non-member supervisors at a committee meeting is sufficient to trigger an additional Open Meeting Law notice requirement in certain circumstances.

The proposed changes eliminate a legal error in the current rule and provide clear guidance for attendance at committee meetings of non-member supervisors that improves opportunity for full compliance with the Open Meeting Law.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus is to recommend this change excluding weekends and holidays. 

 

Proposed Rule Change #3:

Current Rule Text:  Rule I.A. Current:  As provided by statute, the Sauk County Board of Supervisors (“Board”) shall organize on the third Tuesday of April in even numbered years and adopt rules and regulations for the ensuing term by a majority vote of the board. At the first meeting of a new session of the Board in odd-numbered years, supervisors may propose amendments to the rules which may be adopted by a majority vote of the board, provided the proposed amendments have been presented for timely consideration in advance by the Executive & Legislative Committee. Regular and special meetings of the Board shall be held and conducted in accordance with the provisions of Wis. Stat. § 59.11. The Board shall hold an annual meeting on the Tuesday after the second Monday of November in each year for the purpose of transacting business and the adoption of the budget. When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day. Board sessions shall be one year in length running from the beginning of the April meeting to the beginning of the following April meeting.

 

Proposed Change:  Rule I.A. Change:  As provided by statute, the Sauk County Board of Supervisors (“Board”) shall organize on the third Tuesday of April in even numbered years and adopt rules and regulations for the ensuing term by a majority two-thirds vote of the Board. At the first meeting of a new session of the Board in odd-numbered years, supervisors may propose amendments to the rules which may be adopted by a majority two-thirds vote of the Board, provided the proposed amendments have been presented for timely consideration in advance by the Executive & Legislative Committee. Regular and special meetings of the Board shall be held and conducted in accordance with the provisions of Wis. Stat. § 59.11. The Board shall hold an annual meeting on the Tuesday after the second Monday of November in each year for the purpose of transacting business and the adoption of the budget. When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day. Board sessions shall be one year in length running from the beginning of the April meeting to the beginning of the following April meeting.

 

Proponent:  Tim McCumber                      

 

Legal Review:  The proposed changes establish super-majority two-thirds vote requirements for Board rule changes at each new session organizational meeting and each mid-term meeting of the Board.  The super-majority vote requirement for the new session organizational meeting is an invalid limitation on the authority of a successor Board to adopt its own rules.  The super-majority vote requirement for a mid-term organizational meeting is legally permissible but may be amended by any successor Board.

 

Supervisors Vedro, Hambrecht, Kriegl and Riek did not support this change.  Supervisor Czuprynko was not in agreement. 

 

Proposed Rule Change #4:

Current Rule Text:  Rule IX Current: 

Aging & Disability Resource Center Committee Responsible for providing services to the general public with respect to matters related to aging and disability and to improve the life of those with aging and disability related issues. Responsible for providing services to veterans pursuant to Wis. Stat. Ch. 45. This committee will serve as the official statutory Commission on Aging pursuant to Wis. Stat.§ 46.82(4) and shall be advised by the Aging, and Disability Advisory Committee. Responsible for policy direction and oversight for the following departments: Veterans Service Officer and Aging and Disability Resource Center. Sauk Co. Code Ch. 16. Members: 5.

Executive & Legislative Committee … Responsible for policy direction and oversight to the following departments: Administrative Coordinator, Corporation Counsel, County Clerk, Management Information Systems, Emergency Management.

 

Proposed Change:  Rule IX Change(s): 

Aging & Disability Resource Center Committee Responsible for providing services to the general public with respect to matters related to aging and disability and to improve the life of those with aging and disability related issues. Responsible for providing services to veterans pursuant to Wis. Stat. Ch. 45. This committee will serve as the official statutory Commission on Aging pursuant to Wis. Stat. § 46.82(4) and shall be advised by the Aging, and Disability Advisory Committee. Responsible for policy direction and oversight for the following departments: Veterans Service Officer and Aging and Disability Resource Center. Sauk Co. Code Ch. 16. Members: 5. 

Executive & Legislative Committee … Responsible for policy direction and oversight to the following departments: Administrative Coordinator, Corporation Counsel, County Clerk, Management Information Systems, Emergency Management, and Veterans Service Officer.

 

Proponent:  Tim McCumber

 

Legal Review:  Proposed changes move oversight of the Veterans Services Office from the Aging & Disability Resource Center Committee to the Executive & Legislative Committee and remove an inaccurate statement regarding responsibility of the Aging & Disability Resource Committee. The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to correct the language and not change oversight. 

 

Proposed Rule Change #5:

Current Rule Text:  Rule IX Current:

COMMUNICATIONS INFRASTRUCTURE COMMITTEE

Responsible for the communications infrastructure, including fiber optic cable, towers, and associated equipment. Members: 5.

PROPERTY AND INSURANCE COMMITTEE

Responsible for providing policy direction with regard to matters involving County property. Handles all matters relating to the acquisition of real property, construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for planning and implementation of space use in County buildings. Oversees the appraisal and sale of tax delinquent County property by the County Treasurer and reviews the disposition of, or the granting of easements on, County real property. Responsible for the physical management requirements associated with the closed Sauk County Landfill. Approves the use of County owned property by non-County groups when such property is not under the direct purview of another committee. Oversees the County’s safety program and safety training. Provides for all property, liability, and worker's compensation insurance needs for the County. Provides oversight to the Building Services Department and Risk/Safety Manager. Members:  5.

 

Proposed Change:  Rule IX Change: 

COMMUNICATIONS INFRASTRUCTURE COMMITTEE

Responsible for the communications infrastructure, including fiber optic cable, towers, and associated equipment. Members: 5.

PROPERTY AND INSURANCE COMMITTEE

Responsible for providing policy direction with regard to matters involving County property. Handles all matters relating to the acquisition of real property, construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for planning and implementation of space use in County buildings. Oversees the appraisal and sale of tax delinquent County property by the County Treasurer and reviews the disposition of, or the granting of easements on, County real property. Responsible for the physical management requirements associated with the closed Sauk County Landfill. Approves the use of County owned property by non-County groups when such property is not under the direct purview of another committee. Oversees the County’s safety program and safety training. Provides for all property, liability, and worker's compensation insurance needs for the County. Oversees communications infrastructure, including fiber optic cable, towers, and associated equipment.  Provides oversight to the Building Services Department and Risk/Safety Manager. Members:  5.

 

Proponent:  Tim McCumber & Corporation Counsel

 

Legal Review:   Proposed change merges the Communications Committee and the Property & Insurance Committee and clarifies oversight responsibility. The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #6

Current Rule Text:   Rule IX

FINANCE COMMITTEE

Responsible for financial policy initiation and review of all County fiscal matters, including development of annual County operating budget.  Reviews County investment and banking policies; reviews and approves for payment monthly reports of bills from the Accounting Department; manages County general fund and contingency fund; reviews per diem and mileage for all committees, commissions, boards or councils; recommends approval of County audit report; receives all special gifts and grants made in favor of the County.  Meets jointly with Personnel Committee to address strategic resource personnel planning. Provides policy direction and oversight to following departments:  Accounting and County Treasurer.  Members: 5.  

PERSONNEL COMMITTEE

Responsible for policy jurisdiction over all County personnel matters including: recruitment and selection; collective bargaining and contract administration; employee relations; salary administration for all appointed and elected personnel; classification systems; employee training; fringe benefits; and reviews all new position requests and vacant positions. Meets jointly with Finance Committee to address strategic resource personnel planning. Provides policy direction and oversight to the Personnel Department. Members: 5

 

Proposed Change:   Rule 1X

FINANCE & PERSONNEL COMMITTEE

Responsible for financial policy initiation and review of all County fiscal matters, including development of annual County operating budget.  Responsible for policy jurisdiction over all County personnel matters including: recruitment and selection; collective bargaining and contract administration; employee relations; salary administration for all appointed and elected personnel; classification systems; employee training; fringe benefits; and reviews all new position requests and vacant positions. Reviews County investment and banking policies; reviews and approves for payment monthly reports of bills from the Accounting Department; manages County general fund and contingency fund; reviews per diem and mileage for all committees, commissions, boards or councils; recommends approval of County audit report; receives all special gifts and grants made in favor of the County. Oversees the County’s safety program and safety training. Meets jointly with Personnel Committee to address strategic resource personnel planning. Provides policy direction and oversight to following departments:  Accounting, County Treasurer, and Personnel departments. The Chair of the Board of Supervisors will serve as an ex-officio member of this committee with no voting privileges unless he or she is serving as an alternate for a member unable to attend in person.

Members: 5 7

PERSONNEL COMMITTEE

Responsible for policy jurisdiction over all County personnel matters including: recruitment and selection; collective bargaining and contract administration; employee relations; salary administration for all appointed and elected personnel; classification systems; employee training; fringe benefits; and reviews all new position requests and vacant positions. Meets jointly with Finance Committee to address strategic resource personnel planning. Provides policy direction and oversight to the Personnel Department. Members: 5

 

Proponent:   Tim McCumber

 

Legal Review:  Proposed changes merge the Finance Committee with the Personnel Committee and increase membership of the revised Finance & Personnel Committee from five (5) to seven (7) supervisors. Changes also transfer oversight and reports of Worker’s Compensation and Risk Management and Property and Liability from the Property & Insurance Committee to the new Finance & Personnel Committee. The changes classify the Board Chair as a non-voting ex-officio member of the new committee except when participating as the alternate for an absent member with voting privileges.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #7:

Current Rule Text:  Rule IV.L. Current:  A chair, vice-chair and secretary for each committee shall be selected by each committee's membership.

 

Proposed Change:  Rule IV.L. Change:  A chair, vice-chair and secretary for each committee shall be selected by each committee's membership, except that the Vice-Chair of the Board of Supervisors shall automatically be the Chair of the Finance & Personnel Committee.

 

Proponent:  Tim McCumber                     

 

Legal Review:   Proposed changes make the Vice-Chair of the County Board ex-officio chair of a new Finance & Personnel Committee.   The proposed changes are conditioned upon creation of the new Finance & Personnel Committee but otherwise comply will all applicable legal requirements.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #8:

Current Rule Text:  Rule IX Current:

PROPERTY AND INSURANCE COMMITTEE

Responsible for providing policy direction with regard to matters involving County property. Handles all matters relating to the acquisition of real property, construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for planning and implementation of space use in County buildings. Oversees the appraisal and sale of tax delinquent County property by the County Treasurer and reviews the disposition of, or the granting of easements on, County real property. Responsible for the physical management requirements associated with the closed Sauk County Landfill. Approves the use of County owned property by non-County groups when such property is not under the direct purview of another committee. Oversees the County’s safety program and safety training. Provides for all property, liability, and worker's compensation insurance needs for the County. Provides oversight to the Building Services Department and Risk/Safety Manager. Members:  5.

 

Proposed Change:  Rule IX Change(s):

PROPERTY AND INSURANCE COMMITTEE

Responsible for providing policy direction with regard to matters involving County property. Handles all matters relating to the acquisition of real property, construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for planning and implementation of space use in County buildings. Oversees the appraisal and sale of tax delinquent County property by the County Treasurer and reviews the disposition of, or the granting of easements on, County real property. Responsible for the physical management requirements associated with the closed Sauk County Landfill. Approves the use of County owned property by non-County groups when such property is not under the direct purview of another committee. Oversees the County’s safety program and safety training. Provides for all property, liability, and worker's compensation insurance needs for the County. Provides oversight to the Building Services Department and Risk/Safety Manager. Members:  5.

 

Proponent:  Tim McCumber      

      

Legal Review:  Proposed changes eliminate oversight and reports of Worker’s Compensation and Risk Management and Property and Liability from the Property & Insurance Committee.  Proposed changes comply with all applicable legal requirements.

 

Committee consensus was to not recommend this change.

 

Proposed Rule Change #9:

Current Rule Text:  Rule I.C. Current:  The Board shall meet regularly in the County Board Room on the third Tuesday of each month except as provided in Rule I.A. above. Regular meetings of the full Board shall commence at 6:00 P.M.  Any vote to adjourn to a different time or place for convening a regular meeting shall require approval by two-thirds of the members present.

 

Proposed Change:  Rule I.C. Change(s):  The Board shall meet regularly in the County Board Room on the third Tuesday of each month except as provided in Rule I.A. above. Regular meetings of the full Board shall commence, during the months of October through March, at 6:00 P.M., and for the months of April through September at 9:00 a.m.  Any vote to adjourn to a different time or place for convening a regular meeting shall require approval by two-thirds of the members present.

 

Proponent:  Tim McCumber            

 

Legal Review:  The proposed changes comply with all applicable legal requirements but impose new limits on the legal rights of the largest group of working adults to attend meetings in person and impose indirect legal constraints on the largest group of working adults eligible to hold office as a county board supervisor.

 

Committee consensus was to not recommend this change.

 

Proposed Rule Change #10:

Current Text Rule:  Rule IV. H. Current:  A minimum of one day of education for members of the Board shall be set by the Chair, said day of education to be held every two years. The Chair may set additional days of education for Board members.    

 

Proposed Change:  Rule VI.H. Changes:  A minimum of one day of education for members of the Board shall be set by the Chair, said day of education to be held every two years. The Chair may set additional days of education for Board members, including one or more days for the purpose of clarifying budget procedures and upcoming budget analysis matters.    

 

Proponent:  Peter Vedro          

  

Legal Review:  Proposed changes add specific authority for budget information and education days at the discretion of the Board Chair.  The proposed changes comply with all applicable legal requirements.    

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #11:

Current Text Rule:  Rule IX Current:

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

Proposed Change:  Rule IX Change(s):

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County, including planning, development of, and maintenance of all structures required for storage, maintenance and operations relating to the Highway Department.

Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

Proponent:  Dave Riek          

 

Legal Review:   Proposed changes add specific oversight authority to the Highway and Parks Committee for certain types of Highway Department structures.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed addition of language. 

 

Proposed Rule Change #12:

Current Rule Text:  Rule V.A. Current:  Supervisors shall be authorized up to a maximum of 90 days' compensation (at a per diem rate of $60.00 for each day of attendance when the Board is in session and meetings, and $50.00 for other authorized service including committee meetings), plus mileage and reimbursement of authorized expenses, for committee work when attending committee meetings of which they are members, or as chair of a committee (or their designee) when attending a committee meeting of which they are not a member for the purpose of providing testimony on an issue.  Authorized service includes service required by ordinance or resolution. The maximum limits established for committee work shall be in addition to the per diems and mileage supervisors are entitled to receive for attendance at meetings of the Board and exclusive of per diems paid by non-county boards or commissions where the payment of the per diem or mileage is not made from County funds.

 

Proposed Change:  Rule V.A. Change(s):  Supervisors shall be authorized up to a maximum of 90 days' compensation (at a per diem rate of $60.00 for each day of attendance when the Board is in session and meetings, and $50.00 for other authorized service including committee meetings), plus mileage and reimbursement of authorized expenses, for committee work when attending committee meetings of which they are members, or as chair of a committee (or their designee) when attending a committee meeting of which they are not a member for the purpose of providing testimony on an issue.  Authorized service includes service required by ordinance or resolution. The maximum limits established for committee work shall be in addition to the per diems and mileage supervisors are entitled to receive for attendance at meetings of the Board and exclusive of per diems paid by non-county boards or commissions where the payment of the per diem or mileage is not made from County funds. Reimbursement of expenses (such as mileage, parking, etc.) shall be allowed only if a request for payment is made on the form provided by the Accounting Department within three (3) months after the meeting or event date. Payment to County Board supervisors and other committee members shall be only via direct deposit.

 

Proponent:  Finance Committee  

          

Legal Review:  Proposed changes establish timeline for submitting reimbursement requests and direct deposit requirement for payment.  The proposed changes comply with all applicable legal requirements.  Finance Committee supports.

 

Committee consensus was to support this proposed rule change.

 

Proposed Rule Change #13:

Current Rule Text:   Rule IX Current:

FINANCE COMMITTEE

Responsible for financial policy initiation and review of all County fiscal matters, including development of annual County operating budget.  Reviews County investment and banking policies; reviews and approves for payment monthly reports of bills from the Accounting Department; manages County general fund and contingency fund; reviews per diem and mileage for all committees, commissions, boards or councils; recommends approval of County audit report; receives all special gifts and grants made in favor of the County.  Meets jointly with Personnel Committee to address strategic resource personnel planning. Provides policy direction and oversight to following departments:  Accounting and County Treasurer.  Members: 5.

 

Proposed Change:  Rule IX Change(s): 

FINANCE COMMITTEE

Responsible for financial policy initiation and review of all County fiscal matters, including development of annual County operating budget.  Reviews County investment and banking policies; reviews and approves for payment monthly reports of bills from the Accounting Department; manages County general fund and contingency fund; reviews per diem and mileage for all committees, commissions, boards or councils; recommends approval of County audit report; receives all special gifts and grants made in favor of the County.  Meets jointly with Personnel Committee to address strategic resource personnel planning. Provides policy direction and oversight to following departments:  Accounting and County Treasurer.  Members: 5.  

 

Proponent:  Finance Committee           

 

Legal Review:  The proposed changes comply with all applicable legal requirements.  Finance Committee supports.   

           

Committee consensus was to support this proposed rule change.

 

Proposed Rule Change #14:

Current Rule Text:    Current Rule (None)

 

Proposed Change:  New Rule lll F:  County board member’s requests for information needed to carry out their county board duties, shall be accommodated, even if the request results in the creation of a new document, by any county employee, department, or constitutionally elected county officer. County board members shall not be charged for information requested to carry out their county board duties.

 

Proponent:  Tom Kriegl               

 

Legal Review:  Proposed rule does not address administration or management matters of the Board and exceeds the rulemaking authority of the Board.  The proposed requirement is legally permissible and could be adopted as a provision of the county code.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #15:

Current Rule Text:  Current Rule (None)   

 

Proposed Change:  New Rule III.G.:  Sauk County shall not engage as a party in any non-enforcement litigation without prior approval of a resolution by a majority of members present of the Sauk County Board. 

 

Proponent:  Tom Kriegl         

     

Legal Review:  Proposed rule does not address administration or management matter of the Board and exceeds the rulemaking authority of the Board.  The proposed requirement is legally permissible and could be adopted pursuant to a policy of the Corporation Counsel Office or as a provision of the county code.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #16

Current Rule Text:  Current Rule VI.C.:  Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three minutes upon being recognized on a question. 

 

Proposed Change:  Rule VI. C. Change(s):  Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than five three minutes upon being recognized on a question.

 

Proponent:  Tom Kriegl           

   

Legal Review:  Proposed rule increases the time each supervisor may speak on a matter during debate.

The proposed change complies with all applicable legal requirements.

 

Committee consensus was to allow the first and second making the motion an extra five minutes to speak in the first

Round, when giving the board the needed information to make a decision. 

 

Proposed Rule Change #17:

Current Rule Text:   Current Rule (None)  

 

Proposed Change:  Rule VI. L.:  All seconded motions made during county board meetings shall be recorded in the meeting’s minutes whether or not the motion passes, fails, or is ruled out of order.

 

Proponent:  Tom Kriegl

 

Legal Review:  Proposed rule imposes a new requirement that all motions and seconds be recorded in the Board minutes.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

 

 

The committee took a break at 11:55 a.m.  The meeting resumed at 12:05 p.m.

 

Proposed Rule Changes #18

Current Rule Text:  Current Rule (None)

 

Proposed Change:  New Rule VII.E:  County board members who attend the intergovernmental meetings scheduled by Sauk County for all county, city, town, and village officials can claim per diem and mileage for attending said meetings.

 

Proponent:  Tom Kriegl

 

Legal Review:  Proposed rule authorizes per diem compensation and mileage reimbursement for attending intergovernmental meetings.  Mid-term salary or compensation changes are not permissible and the proposed change to per diem is a compensation change. Therefore, it cannot be effective until after the next election.  Proposed change for mileage reimbursement is not subject to limitation on mid-term compensation changes. Therefore, it would be effective upon adoption.

 

Committee consensus was to not recommend this change.  Withdrawn by proposer.

 

Proposed Rule Change #19:

Current Rule Text:     Rule IV. D. Current:  If a vacancy occurs on the Board, the Chair is authorized to appoint a qualified elector of the supervisory district wherein the vacancy occurs to fill the unexpired term. Such appointment shall be subject to approval of the Board at the next regular Board meeting following appointment by the Chair. A supervisor filling a vacancy shall automatically be assigned to the same committees as his or her predecessor in office with the exception of a member of the Executive & Legislative Committee which shall be elected by the     Board.

 

Proposed Change:  Rule IV.D. Change(s):  If a vacancy occurs on the Board, the Chair is authorized to appoint a qualified elector of the supervisory district wherein the vacancy occurs to fill the unexpired term. Such appointment shall be subject to approval of the Board at the next regular Board meeting following appointment by the Chair. A supervisor filling a vacancy shall not automatically be assigned to the same committees as his or her predecessor in office but may request particular assignments. The chair shall have the option of removing or replacing any or all committee assignments for a replacement supervisor including moving a minimal number of supervisors to different committees if it benefits the county. Reassignment of supervisors requires the express consent of each reassigned supervisor and approval by a majority of members voting on the reassignment. Replacement with the exception of a member of the Executive & Legislative Committee, which shall require be electedion by the Board.

 

Proponent:   Chuck Spencer

 

Legal Review:   Proposed rule change eliminates automatic appointment of a supervisor replacement to the same committee assignments as his/her predecessor and allows some committee reassignment of supervisors with their consent and the approval of the Board. Replacement procedure for an E&L committee member due to vacancy is unchanged.  The proposed changes that limit committee reassignment authority of the County Board Chair are generally inconsistent with the statutory appointment authority of county board chairs set forth in Wis. Stat. 59.13(1), but may be interpreted to recognize that the restrictions on committee reassignments due to replacement should not be construed or deemed to extend to the County Board Chair’s regular appointment authority and, accordingly, otherwise comply with all applicable legal requirements.

 

Committee consensus was support this proposed rule change.  Supervisor Kriegl had some hesitation. 

 

 

 

 

 

Proposed Rule Change #20:

Current Rule Text:  Rule III.A. Current:  In order to provide advance notice to the Board, all items to be included on the agenda shall be submitted to the Office of the Administrative Coordinator by the Tuesday preceding the meeting, and any item substantially affecting matters within the jurisdiction of a standing committee of the Board shall first be reviewed by the appropriate committee prior to its presentation to the Board, except under emergency conditions so declared and approved by a majority vote of the Board; any person seeking to have an item presented for possible action on an emergency basis shall be responsible to have the Chair authorize compliance with the Open Meetings Law in a timely fashion. 

 

Proposed Change:  Rule III.A. Change(s):  All proposed agenda items shall be submitted in writing to the County Board Chair and Administrative Coordinator by 4:30p.m. on the Tuesday preceding the next regular meeting of the Board. Except as otherwise provided, all proposed agenda items shall be referred to each standing committee with subject matter jurisdiction prior to placement on the Board agenda for discussion or action. A proposed agenda item shall be placed on the next Board agenda without committee referral or action upon request of a supervisor for an emergency determination. The Board shall consider any matter not previously presented to a committee upon determination by majority vote of emergency conditions that compel immediate action. All proposed emergency action matters must be presented to the County Board Chair and County Clerk not less than three (3) hours prior to a scheduled Board meeting.   

 

Proponent:   Corporation Counsel

 

Legal Review:  Proposed changes eliminate superfluous verbiage, provide more precise guidance for submission of proposed agenda items, referral to committees and the emergency exception to committee referral.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change making it applicable to County Board Supervisors. 

 

Proposed Rule Change #21:

Current Rule Text:  Rule III.B Current:  Items may be included on the general consent portion of the agenda provided the matter was unanimously adopted by the sponsoring committee and the matter under consideration has no financial or public policy impact and is of a non-controversial nature.  No ordinance shall be included in the general consent portion of the agenda.  When the general consent portion of the agenda is placed before the Board for consideration, the Chair shall ask if any member of the Board objects to any item being considered by general consent.  Any item placed on the general consent portion of the agenda may be placed under the new business portion of the agenda, and considered separately, upon the request of any supervisor, and without a motion and second, provided such request is made prior to a vote on the general consent portion of the agenda by the Board.  If there is no objection to any item, the Chair will request a motion to approve the general consent portion of the agenda, and the regular procedures for adoption of a resolution shall apply to the general consent portion of the agenda.  All the resolutions considered by general consent shall be adopted by the vote on that portion of the agenda.

 

Proposed Change:  Rule II.B. Change(s):  Items may be included on the general consent portion of the agenda provided the matter was unanimously adopted by the sponsoring committee and the matter under consideration has no financial or public policy impact and is of a non-controversial nature.  No ordinance shall be included in the general consent portion of the agenda.  When the general consent portion of the agenda is placed before the Board for consideration, the Chair shall ask if any member of the Board objects to any item being considered by general consent.  Any item placed on the general consent portion of the agenda may be placed under the new business portion of the agenda, and considered separately, upon the request of any supervisor, and without a motion and second, provided such request is made prior to a vote on the general consent portion of the agenda by the Board.  If there is no objection to any item, the Chair will request a motion to approve the general consent portion of the agenda, and the regular procedures for adoption of a resolution shall apply to the general consent portion of the agenda.  All the resolutions considered by general consent shall be adopted by the vote on that portion of the agenda  .All items in the general consent portion of the agenda may be approved by voice vote. Any member may request and shall be granted a recorded vote without a motion or second provided such request is made prior to the Chair’s request for a motion to approve the consent agenda. 

 

Proponent:   Corporation Counsel

 

Legal Review:  Proposed changes facilitate the expedience and efficiency of a consent agenda by allowing an unrecorded voice vote for approval of all consent agenda items but maintains the right of any supervisor to request a recorded vote if desired.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change.

 

Proposed Rule Change #22:

Current Rule Text:   Rule III.D. Current:  Any subject that comes before the Board without a committee recommendation or resolution may be referred to the appropriate committee by the Chair without motion.  Resolutions brought forward by individual supervisors must be presented to all committees having jurisdiction over the proposed matter. Except under emergency conditions as provided in Rule III. A., only after at least one committee having jurisdiction over the matter has approved the resolution shall it be in order for the Board to consider the resolution.

 

Proposed Change:  Rule III.D. Change(s):  The Chair may immediately refer any matter not considered and reported to the Board by a committee to the appropriate committee without motion if there is no objection to referral. If objection is made, referral of the matter shall be immediately placed before the Board for vote and shall only be referred upon a majority vote of the members present and voting. Resolutions brought forward by individual supervisors must be presented to all committees having jurisdiction over the proposed matter. Any legislation referred to committee may be placed on the agenda of the Board for action with or without committee approval if the committee has held at least one meeting after referral of the matter to it.

 

Proponent:  Corporation Counsel

 

Legal Review:  The proposed changes preserve the Board’s collective right to continue to discuss a matter, subject to the Open Meeting Law notice requirements, without committee referral if it desires. The proposed changes also remove the impermissible delegation of legislative power contained in the last sentence of the current rule and restores full legislative authority to the Board as required by law.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the rule change.

 

Proposed Rule Change #23:

Current Rule Text:   Rule IV.J. Current:  Supervisors are required by law to sign or indicate their vote on any question presented to the Board, except in an election when voting for chairperson or vice-chairperson of the Board or the officers of another governing body. When written ballots are used, supervisors shall indicate their vote by placing their district number on the reverse side of the ballot.  In any election by the Board, the first ballot shall be the nominating ballot, to be followed by succeeding formal ballots until a majority vote of the members present elects. Only persons named on a nominating ballot shall be considered during a formal ballot, and any ballot cast in violation of this rule shall be considered void.

 

Proposed Change:  Rule IV.J. Change(s):  Supervisors are required by law to sign or indicate their vote on any question presented to the Board, except in an election when voting for chairperson or vice-chairperson of the Board or the officers of another governing body. The Board may only use secret ballots to elect the Chair and Vice-Chair. When written ballots are used, supervisors shall indicate their vote by placing their district number on the reverse side of the ballot.  In any election by the Board, the first ballot shall be the nominating ballot, to be followed by succeeding formal ballots until a majority vote of the members present elects. Only persons named on a nominating ballot shall be considered during a formal ballot, and any ballot cast in violation of this rule shall be considered void.

 

Proponent:  Corporation Counsel

 

Legal Review:  Supervisors are not required by any law to vote on any question presented to a county board and this change eliminates that incorrect statement of law. The proposed change also specifies the limited use of secret ballots.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change allowing for only officers to be elected by secret ballot at both the board and committee level.  Secret ballot is always optional for electing officers.

 

Proposed Rule Change #24:

Current Rule Text:  Rule IV.R. Current:  As far as practicable and with prior chair approval, standing and special committee members may participate in committee meetings via telephonic conferencing, however those members appearing by phone for meetings that take place within Sauk County will not count toward quorum, may not vote, and shall not receive per diem compensation. At no time shall more than one committee member be participating by telephone. Upon prior approval by the Executive and Legislative Committee, committee members may count toward quorum, may vote and are eligible to receive per diem compensation for telephonic meetings where the committee meeting is convened outside of Sauk County.

 

Proposed Change:  Rule IV.R. Change(s):  As far as practicable and with prior chair approval, standing and special All committee members may participate in committee meetings via telephonic or video conferencing that complies with the Open meeting Law accessibility requirements. Such participation shall count for purposes of quorum calculations.  however those Mmembers appearing attending by phone or video for meetings that take place within Sauk County will not count toward quorum, may not shall be entitled to vote and participate as any other member, and shall not receive per diem compensation. At no time shall more than one committee member be participating by telephone. Upon prior approval by the Executive and Legislative Committee, committee members may count toward quorum, may vote and are eligible to receive per diem compensation for telephonic meetings where the committee meeting is convened outside of Sauk County. Remote committee participation shall not exceed two (2) appearances per month for each supervisor.

 

Proponent:  Czuprynko/Corporation Counsel

 

Legal Review:  Proposed changes facilitate additional use of telephonic or video attendance so long as it complies with the accessibility requirements of the Open Meeting Law.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change allowing this change to occur at committee level and limiting each supervisor two appearances via telephonic per year, not per month.  Also, the supervisor appearing telephonically must let the chair know at least 48 hours in advance and only 1 supervisor per committee is allowed to do this per meeting.  The supervisor chairing the meeting must be physically present at the meeting.  Additional details are in the works.

 

Proposed Rule Change #25:

Current Rule Text:  Rule VI.B. Current:  In presenting business or debate, members shall address the Chair, be recognized, and when in order, proceed without any interruption. Any person, not a Board member, may address the Board for a period of time not to exceed three minutes during the public comment period indicated on the agenda. A request to speak at any other time by any person, not a Board member, must be approved by two-thirds vote of supervisors present. The Chair may authorize the appearance of a person not a member of the Board if the appearance is included in the agenda. In all cases, personalities shall be avoided and propriety observed.  In case more than one member shall seek recognition to address the Board, the Chair shall decide who has precedence.

 
Proposed Change:  Rule VI.B. Current:  In presenting business or debate, members shall address the Chair, be recognized, and when in order, proceed without any interruption. Any person, not a Board member, may address the Board for a period of time not to exceed three minutes during the public comment period indicated on the agenda. All regular meetings of the Board and Board committees shall provide a public comment period. During a designated public comment period, members of the public may speak to any discussion or action item on the meeting agenda or any matter over which the board or committee has authority to address for a maximum of three minutes per person. A request to speak at any other time by any person, not a Board member, must be approved by two-thirds vote of supervisors present. The Board or committee Chair may authorize the appearance and comment of a person not a non-member of the Board if the appearance is specifically listed on included in the agenda. In all cases, including public comment, personalities shall be avoided are not allowed and propriety civility shall be observed.  In case more than one member shall seek recognition to address the Board or committee, the Chair shall decide who has precedence.

 

Legal Review:  Proposed changes provide some additional guidelines for public comment speakers.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change. 

 

Proposed Rule Change #26:

Current Rule Text:  Rule VI.D. Current:  All members present in the assembly hall when the question is put shall be required to vote unless the Chair, for appropriate reasons, shall excuse any member. All motions to excuse a member from voting shall be made before the Board divides, or before a call of ayes or nays is commenced, and the question shall then be taken without further debate. A member of the Board who has a conflict of interest pursuant to Wis. Stat. § 19.59 or Sauk Co. Code Ch. 36, Code of Ethics, shall, prior to the commencement of discussion or consideration of the matter, declare same and request to be excused by the Chair from the Board Room during discussion, consideration and voting on said matter. The Chair shall be excused by the Vice-Chair, for appropriate reasons.

 

Proposed Change:  Rule VI.D. Change(s):  All members supervisors present in the assembly hall when the question is put shall be required endeavor to vote but shall not be compelled to do so or be admonished by other members for not exercising their voting right. All members abstaining shall be counted for purposes of a quorum even if absence from the chambers is required.  unless the Chair, for appropriate reasons, shall excuse any member. All motions to excuse a member from voting shall be made before the Board divides, or before a call of ayes or nays is commenced, and the question shall then be taken without further debate. A member of the Board who has a conflict of interest pursuant to Wis. Stat. § 19.59 or Sauk Co. Code Ch. 36, Code of Ethics, shall, prior to the commencement of discussion or consideration of the matter, declare same and request to be excused by the Chair from the Board Room during discussion, consideration and voting on said matter. The Chair shall be excused by the Vice-Chair, for appropriate reasons.

 

Proponent:  Corporation Counsel

 

Legal Review:  Proposed changes eliminate incorrect legal assertion on supervisor voting and includes language to preserve a quorum that may be risked by abstention and absence.  The proposed changes comply with all applicable legal requirements. 

 

Committee consensus was to support the proposed rule change.

 

Proposed Rule Change #27:

Current Rule Text:   Rule VI.H. Current:  All votes on resolutions or ordinances shall be recorded roll call votes.  If the electronic voting system is not operational, the Board may, by a two-thirds vote, approve voice voting on any resolution which does not otherwise require a roll call or supermajority vote by law.  

 

Proposed Change:  Rule VI.H. Change(s):  Except for resolutions approved as part of a consent agenda, Aall votes on resolutions or ordinances shall be recorded roll call votes. If the electronic voting system is not operational, the Board may, by a two-thirds vote, approve voice voting on any resolution which that does not otherwise require a roll call or supermajority vote by law.

 

Legal Review:  Proposed changes are made to reflect proposed modifications to Board consent agenda rule.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change.

 

Proposed Rule Change #28:

Current Rule Text:   Rule IX Current:

UW EXTENSION, ARTS & CULTURE COMMITTEE

Jointly responsible with the UW-Extension Southern District Director for oversight of UW-Extension educational programming in agriculture, community, natural resources and economic development, family living, 4-H and youth development, horticulture, and County tourism and promotion activities on behalf of the Board. Responsible for policy direction and oversight regarding arts, humanities, culture and historic preservation projects on behalf of the Board. Serves as the Landmarks Commission in compliance with Sauk Co. Code Ch. 38 and Wis. Stats. §§ 59.56 and 59.69(4m). Responsible for oversight of the following departments: jointly responsible with the UW-Extension Southern District Director for UW-Extension Office. Wis. Stat. §59.56(3)(b). Members: 5 Supervisors; 1 citizen may be appointed who shall be a public school administrator in the County.  2 members must also be members of the Conservation, Planning & Zoning Committee

 

Proposed Change:   Rule IX Change(s):

UW EXTENSION, ARTS & CULTURE COMMITTEE

Jointly responsible with the UW-Extension Southern District Director for oversight of UW-Extension educational programming in agriculture, community, natural resources and economic development, family living, 4-H and youth development, horticulture, and County tourism and promotion activities on behalf of the Board. Responsible for policy direction and oversight regarding arts, humanities, culture and historic preservation projects on behalf of the Board. Serves as the Landmarks Commission in compliance with Sauk Co. Code Ch. 38 and Wis. Stats. §§ 59.56 and 59.69(4m). Responsible for oversight of the following departments: jointly responsible with the UW-Extension Southern District Area Director for UW-Extension Office. Wis. Stat. §59.56(3)(b). Members: 5 Supervisors; 1 citizen may be appointed who shall be a public school administrator in the County.  2 members must also be members of the Conservation, Planning & Zoning Committee

 

Proponent:  Staff

 

Legal Review:  The proposed rule complies with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change.

 

Proposed Rule Change #29:

Current Rule Text:   Rule II.A. Current:  The order of business of Board meetings shall be as stated on the agenda for each session.  The agenda shall be the responsibility of the Chair with the assistance of the Administrative Coordinator and the County Clerk and be circulated to the Board not less than two days before each meeting. 

 

Proposed Change:   Rule II.A. Change(s):  The order of business of Board Meetings shall be as stated on the agenda for each session.  The agenda shall be the responsibility of the Chair with the assistance of the Administrative Coordinator and the County Clerk.  The agenda shall be circulated to the Board not less than two days before each meeting.  Agenda amendments that comply with Open Meeting Law notice requirements are permitted after initial circulation. 

 

Proponent:  Corporation Counsel/Staff

 

Legal Review:  The Open Meeting Law notice requirements effectively permit agenda amendments in all cases up to twenty-four hours before a meeting and two-hours before consideration of an emergency agenda item.  The current rule language is more restrictive and effectively prohibits any amendment after 4:30 p.m. on the Friday preceding the next regular Tuesday meeting of the Board.  These rules changes preserve the requirement for early agenda circulation but accommodate later changes, including those necessitated by emergency, subject to Open Meeting Law limitations and, accordingly, make the agenda rules more consistent with the statutory guidance in the Open Meeting Law.

 

Committee consensus was to support the proposed rule change.

Proposed Rule Change #30:

Current Rule Text:   Rule (Various) Current:  A number of Board rules currently refer to “Controller”. 

 

Proposed Change:   Rule (Various) Change(s):  All references to “Controller” in the current Board rules are amended to replace “Controller” with “Finance Director”.    

 

Proponent:  Staff/Corporation Counsel

 

Legal Review:  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change. 

 

Proposed Rule Change #31:

Current Rule Text:   Rule 1X Current:

CONSERVATION, PLANNING & ZONING COMMITTEE

Responsible for policy direction for County planning, land use regulations, surveying, remonumentation, mapping and uniform rural building identification system, land records modernization activities. Serves as the County Zoning Agency pursuant to Wis. Stat. § 59.69. Responsible for natural resource management, resource conservation and environmental protection including soils, water, forestry and wildlife resources through participation in various federal, state and local programs. Responsible for developing sustainable practices within County operations and serving in an advisory capacity regarding “green technologies.”  Oversees operation of farmland located at the original Sauk County Health Care Center and environmental obligations associated with the closed Sauk County landfill.  Serves as the Farmland Preservation Review Committee.  Members: 8; 1 Citizen who meets the requirements of Wis. Stat. § 92.06(1)(b)(2), 7 Supervisors. 2 members must also be members of the UW Extension, Arts & Culture Committee.   Pursuant to Wis. Stat. § 92.06(1)(b)(2), the chair of the Sauk County Farm Services Agency Committee or designee shall be a member of the Committee but shall refrain from discussion and voting on any matter where the Committee is acting as the County Zoning Agency. Pursuant to Wis. Stat. § 92.06(1)(b)1 two members of the committee shall also be members of the UW Extension, Arts & Culture Committee. Members of this committee shall serve on the lake protection districts. Provides policy direction and oversight to the following departments: Conservation, Planning & Zoning; County Surveyor; Land Information Officer; Register of Deeds; and Mapping.

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

Proposed Change:   Rule 1X Change(s):

CONSERVATION, PLANNING, & ZONING COMMITTEE

Responsible for policy direction for County planning, land use regulations, surveying, remonumentation, mapping and uniform rural building identification system, land records modernization activities. Serves as the County Zoning Agency pursuant to Wis. Stat. § 59.69. Responsible for natural resource management, resource conservation and environmental protection including soils, water, forestry and wildlife resources through participation in various federal, state and local programs. Responsible for developing sustainable practices within County operations and serving in an advisory capacity regarding “green technologies.”  . Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan. Responsible for review and approval of vouchers related to the Sauk County Outdoor Recreation Plan. Oversees operation of farmland located at the original Sauk County Health Care Center and environmental obligations associated with the closed Sauk County landfill.  Serves as the Farmland Preservation Review Committee.  Members: 8; 1 Citizen who meets the requirements of Wis. Stat. § 92.06(1)(b)(2), 7 Supervisors. 2 members must also be members of the UW Extension, Arts & Culture Committee.   Pursuant to Wis. Stat. § 92.06(1)(b)(2), the chair of the Sauk County Farm Services Agency Committee or designee shall be a member of the Committee but shall refrain from discussion and voting on any matter where the Committee is acting as the County Zoning Agency. Pursuant to Wis. Stat. § 92.06(1)(b)1 two members of the committee shall also be members of the UW Extension, Arts & Culture Committee. Members of this committee shall serve on the lake protection districts. Provides policy direction and oversight to the following departments: Conservation, Planning & Zoning; County Surveyor; Land Information Officer; Register of Deeds; and Mapping. 

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan. Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

Proponent:  Highway and Parks Committee

 

Legal Review:  Changes initiate transfer of Parks Department oversight from the Highway & Parks Committee to the Conservation, Planning & Zoning Committee by transferring oversight responsibility of some Parks department activity from the Highway & Parks Committee to the Conservation, Planning & Zoning Committee.  The proposed changes comply with all applicable legal requirements. 

 

Committee consensus was to not support the proposed rule change. 

 

Proposed Rule Change #32:

Current Rule Text:   Rule 1X As of March 31, 2020:

CONSERVATION, PLANNING, & ZONING COMMITTEE

Responsible for policy direction for County planning, land use regulations, surveying, remonumentation, mapping and uniform rural building identification system, land records modernization activities. Serves as the County Zoning Agency pursuant to Wis. Stat. § 59.69. Responsible for natural resource management, resource conservation and environmental protection including soils, water, forestry and wildlife resources through participation in various federal, state and local programs. Responsible for developing sustainable practices within County operations and serving in an advisory capacity regarding “green technologies.”  . Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan. Responsible for review and approval of vouchers related to the Sauk County Outdoor Recreation Plan. Oversees operation of farmland located at the original Sauk County Health Care Center and environmental obligations associated with the closed Sauk County landfill.  Serves as the Farmland Preservation Review Committee.  Members: 8; 1 Citizen who meets the requirements of Wis. Stat. § 92.06(1)(b)(2), 7 Supervisors. 2 members must also be members of the UW Extension, Arts & Culture Committee.   Pursuant to Wis. Stat. § 92.06(1)(b)(2), the chair of the Sauk County Farm Services Agency Committee or designee shall be a member of the Committee but shall refrain from discussion and voting on any matter where the Committee is acting as the County Zoning Agency. Pursuant to Wis. Stat. § 92.06(1)(b)1 two members of the committee shall also be members of the UW Extension, Arts & Culture Committee. Members of this committee shall serve on the lake protection districts. Provides policy direction and oversight to the following departments: Conservation, Planning & Zoning; County Surveyor; Land Information Officer; Register of Deeds; and Mapping.

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

 

Proposed Change:   Rule 1X Change(s) Effective April 1, 2020

CONSERVATION, PLANNING, PARKS & ZONING COMMITTEE

Responsible for policy direction for County planning, land use regulations, surveying, remonumentation, mapping and uniform rural building identification system, land records modernization activities. Serves as the County Zoning Agency pursuant to Wis. Stat. § 59.69. Responsible for natural resource management, resource conservation and environmental protection including soils, water, forestry and wildlife resources through participation in various federal, state and local programs. Responsible for developing sustainable practices within County operations and serving in an advisory capacity regarding “green technologies.”  . Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan. Responsible for review and approval of vouchers related to the Sauk County Outdoor Recreation Plan. Oversees operation of farmland located at the original Sauk County Health Care Center and environmental obligations associated with the closed Sauk County landfill.  Serves as the Farmland Preservation Review Committee.  Members: 8; 1 Citizen who meets the requirements of Wis. Stat. § 92.06(1)(b)(2), 7 Supervisors. 2 members must also be members of the UW Extension, Arts & Culture Committee.   Pursuant to Wis. Stat. § 92.06(1)(b)(2), the chair of the Sauk County Farm Services Agency Committee or designee shall be a member of the Committee but shall refrain from discussion and voting on any matter where the Committee is acting as the County Zoning Agency. Pursuant to Wis. Stat. § 92.06(1)(b)1 two members of the committee shall also be members of the UW Extension, Arts & Culture Committee. Members of this committee shall serve on the lake protection districts. Provides policy direction and oversight to the following departments: Conservation, Planning & Zoning; Parks, County Surveyor; Land Information Officer; Register of Deeds; and Mapping.

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

Proponent:  Highway & Parks

 

Legal Review:  This rule change is effective April 1, 2020 and finalizes transfer of oversight responsibilities of the Parks department from the Highway & Parks Committee to the Conservation, Planning, & Zoning Committee and renames both committees accordingly.  The proposed changes comply with all applicable legal requirements.

 

Committee consensus was to not support the proposed rule change.

 

Proposed Rule Change #33:

Current Rule Text:  Rule IX Current:

CONSERVATION, PLANNING & ZONING COMMITTEE

Responsible for policy direction for County planning, land use regulations, surveying, remonumentation, mapping and uniform rural building identification system, land records modernization activities. Serves as the County Zoning Agency pursuant to Wis. Stat. § 59.69. Responsible for natural resource management, resource conservation and environmental protection including soils, water, forestry and wildlife resources through participation in various federal, state and local programs. Responsible for developing sustainable practices within County operations and serving in an advisory capacity regarding “green technologies.”  Oversees operation of farmland located at the original Sauk County Health Care Center and environmental obligations associated with the closed Sauk County landfill.  Serves as the Farmland Preservation Review Committee.  Members: 8; 1 Citizen who meets the requirements of Wis. Stat. § 92.06(1)(b)(2), 7 Supervisors. 2 members must also be members of the UW Extension, Arts & Culture Committee.   Pursuant to Wis. Stat. § 92.06(1)(b)(2), the chair of the Sauk County Farm Services Agency Committee or designee shall be a member of the Committee but shall refrain from discussion and voting on any matter where the Committee is acting as the County Zoning Agency. Pursuant to Wis. Stat. § 92.06(1)(b)1 two members of the committee shall also be members of the UW Extension, Arts & Culture Committee. Members of this committee shall serve on the lake protection districts. Provides policy direction and oversight to the following departments: Conservation, Planning & Zoning; County Surveyor; Land Information Officer; Register of Deeds; and Mapping.

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

Proposed Change:   Rule IX Change(s)

CONSERVATION, PLANNING, PARKS & ZONING COMMITTEE

Responsible for policy direction for County planning, land use regulations, surveying, remonumentation, mapping and uniform rural building identification system, land records modernization activities. Serves as the County Zoning Agency pursuant to Wis. Stat. § 59.69. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for natural resource management, resource conservation and environmental protection including soils, water, forestry and wildlife resources through participation in various federal, state and local programs. Responsible for developing sustainable practices within County operations and serving in an advisory capacity regarding “green technologies.”  . Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan. Responsible for review and approval of vouchers related to the Sauk County Outdoor Recreation Plan. Oversees operation of farmland located at the original Sauk County Health Care Center and environmental obligations associated with the closed Sauk County landfill.  Serves as the Farmland Preservation Review Committee.  Members: 8; 1 Citizen who meets the requirements of Wis. Stat. § 92.06(1)(b)(2), 7 Supervisors. 2 members must also be members of the UW Extension, Arts & Culture Committee.   Pursuant to Wis. Stat. § 92.06(1)(b)(2), the chair of the Sauk County Farm Services Agency Committee or designee shall be a member of the Committee but shall refrain from discussion and voting on any matter where the Committee is acting as the County Zoning Agency. Pursuant to Wis. Stat. § 92.06(1)(b)1 two members of the committee shall also be members of the UW Extension, Arts & Culture Committee. Members of this committee shall serve on the lake protection districts. Provides policy direction and oversight to the following departments: Conservation, Planning & Zoning; Parks; County Surveyor; Land Information Officer; Register of Deeds; and Mapping.

HIGHWAY & PARKS COMMITTEE

Responsible for policy direction in design, construction and maintenance of all County roads and expenditure of highway maintenance funds received from the state or County. Establishes policies relating to planning, acquisition, development and maintenance of County owned park and recreation sites. Responsible for the development and implementation of the Sauk County Outdoor Recreation Plan. Pursuant to Wis. Stat. § 83.015(1)(c), this Committee is designated the County Highway Committee and each member is appointed and vacancies filled pursuant to the procedures contained in these Rules. The Committee shall have five (5) members composed of Sauk County Supervisors who shall serve for the same term as supervisors appointed to standing committees of the Board. Responsible for policy direction and oversight for the following departments:  Highway Department and Parks Department.  Members:  5.

 

Proponent:  Conservation, Planning & Zoning

 

Legal Review:  These rule changes transfer all oversight responsibilities of the Parks department from the Highway & Parks Committee to the Conservation, Planning, & Zoning Committee and renames both committees accordingly.

The proposed changes comply with all applicable legal requirements.  Conservation, Planning & Zoning supports.

 

Committee consensus was to not support the proposed rule change.

 

 

 

 

Proposed Rule Change #34:

Current Rule Text:  Rule IX Current:

PERSONNEL COMMITTEE

Responsible for policy jurisdiction over all County personnel matters including: recruitment and selection; collective bargaining and contract administration; employee relations; salary administration for all appointed and elected personnel; classification systems; employee training; fringe benefits; and reviews all new position requests and vacant positions. Meets jointly with Finance Committee to address strategic resource personnel planning. Provides policy direction and oversight to the Personnel Department. Members: 5.

PROPERTY AND INSURANCE COMMITTEE

Responsible for providing policy direction with regard to matters involving County property. Handles all matters relating to the acquisition of real property, construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for planning and implementation of space use in County buildings. Oversees the appraisal and sale of tax delinquent County property by the County Treasurer and reviews the disposition of, or the granting of easements on, County real property. Responsible for the physical management requirements associated with the closed Sauk County Landfill. Approves the use of County owned property by non-County groups when such property is not under the direct purview of another committee. Oversees the County’s safety program and safety training. Provides for all property, liability, and worker's compensation insurance needs for the County. Provides oversight to the Building Services Department and Risk/Safety Manager. Members:  5.

 

Proposed Change:   Rule IX Change(s)

PERSONNEL COMMITTEE

Responsible for policy jurisdiction over all County personnel matters including: recruitment and selection; collective bargaining and contract administration; employee relations; salary administration for all appointed and elected personnel; classification systems; employee training; fringe benefits; and reviews all new position requests and vacant positions. Oversees the County’s safety program and safety training. Meets jointly with Finance Committee to address strategic resource personnel planning. Provides policy direction and oversight to the Personnel Department. Members: 5.

PROPERTY AND INSURANCE COMMITTEE

Responsible for providing policy direction with regard to matters involving County property. Handles all matters relating to the acquisition of real property, construction, building improvements, repair or maintenance not specifically delegated to other committees. Responsible for planning and implementation of space use in County buildings. Oversees the appraisal and sale of tax delinquent County property by the County Treasurer and reviews the disposition of, or the granting of easements on, County real property. Responsible for the physical management requirements associated with the closed Sauk County Landfill. Approves the use of County owned property by non-County groups when such property is not under the direct purview of another committee. Oversees the County’s safety program and safety training. Provides for all property, liability, and worker's compensation insurance needs for the County. Provides oversight to the Building Services Department and Risk/Safety Manager. Members:  5.

 

Proponent:  Carl Gruber

 

Legal Review:  Changes transfer oversight of the safety program and safety training from the Property & Insurance Committee to the Personnel Committee.   Proposed changes comply with all applicable legal requirements.

 

Committee consensus was to not support the proposed rule change.

 

Proposed Rule Change #35:

Current Rule Text:  Rule V.A. Current:  Supervisors shall be authorized up to a maximum of 90 days' compensation (at a per diem rate of $60.00 for each day of attendance when the Board is in session and meetings, and $50.00 for other authorized service including committee meetings), plus mileage and reimbursement of authorized expenses, for committee work when attending committee meetings of which they are members, or as chair of a committee (or their designee) when attending a committee meeting of which they are not a member for the purpose of providing testimony on an issue. Authorized service includes service required by ordinance or resolution. The maximum limits established for committee work shall be in addition to the per diems and mileage supervisors are entitled to receive for attendance at meetings of the Board and exclusive of per diems paid by non-county boards or commissions where the payment of the per diem or mileage

 

Proposed Change:  Rule V.A. Change(s)

 

Proponent:   Supervisors shall be authorized up to a maximum of 90 days' compensation (at a per diem rate of $90.00 for each day of attendance when the Board is in session and meetings, and $70.00 for other authorized service including committee meetings, however,  a chair of any standing committee shall be compensated at a rate of $80.00 for any meeting over which they preside) plus mileage and reimbursement of authorized expenses, for committee work when attending committee meetings of which they are members, or as chair of a committee (or their designee) when attending a committee meeting of which they are not a member for the purpose of providing testimony on an issue. Authorized service includes service required by ordinance or resolution. The maximum limits established for committee work shall be in addition to the per diems and mileage supervisors are entitled to receive for attendance at meetings of the Board and exclusive of per diems paid by non-county boards or commissions where the payment of the per diem or mileage is not made from County funds.

 

Legal Review:   Proposed changes comply with all applicable legal requirements.

 

Committee consensus was to support the proposed rule change modifying the amounts to 75.00 and 90.00.

 

Discussion and possible action on BNR litigation settlement resolution:

Discussion took place among the committee. 

 

MOTION (Kriegl/Hambrecht) to move the resolution forward to the full county board with a recommendation from E&L. 

Motion failed.

 

MOTION (Hambrecht/Czuprynko) to refer the resolution to the county board with no recommendation.  Motion carried

Unanimously. 

 

MOTION (Riek/Czuprynko) to adjourn.  Motion carried unanimously and the meeting adjourned at 3:07 p.m.                      

 

Respectfully submitted,

 

 

 

Becky Evert

Sauk County Clerk