Executive & Legislative Committee Special Meeting

MINUTES

 

 

Executive & Legislative Committee – Special Meeting

Thursday, February 4, 2016 at 6:00 p.m.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

 

Members Present:  Krueger, Fordham, Polivka, Fish and Czuprynko

Members Absent:  

County Personnel:  Todd Liebman, Corporation Counsel; Brentt Michalek, Interim Administrative Coordinator and Rebecca C. Evert, Sauk County Clerk

 

Others Present:   Supervisors Lombard, Vedro, Gramling, Ashford, Moore, Von Asten, Wenzel, Kriegl and Dietz

 

Chair Krueger called the meeting to order at 6:00 p.m. and compliance with the Open Meeting Law was verified.

 

MOTION (Polivka/Fish) to adopt the agenda.  Motion carried unanimously. 

 

MOTION (Fordham/Czuprynko) to approve minutes of the regular meeting January 5, 2016 and the special meeting January 19, 2016.  Motion carried unanimously.

 

Public Comment:  None.

 

Communications:  None.

 

Report:  01/25/2016 WCA Seminar on County Board Organization Meeting:

Chair Krueger, Supervisor Polivka and Liebman, Corporation Counsel; gave brief comments regarding the WCA Seminar on County Board Organization Meeting. 

 

Consideration of the Rules of the Board:

Liebman, Corporation Counsel distributed a document containing proposed amendments to the Rules of the Board, submitted by supervisors and staff.   Chair Krueger explained that each proposed amendment was reviewed to be legally sufficient and would require a motion and a second for approval and consideration. 

 

Proposed Rule Change #1:

Proposed Change:  Incorporating term limits for the County Board Chair.

Proponent:  Peter Vedro

Legal Review:  If this proposal is legal, the recommended opinion to limit the term for the chair would be to have it come through as an ordinance rather than Rules of the Board.

 

Supervisor Vedro spoke in regards to his proposal and discussion took place.

 

MOTION (Czuprynko/Polivka) not to pursue the legality of this proposal.  Motion carried.

 

Proposed Rule Change #2:

Current Rule Text:  I A. As provided by statute, the Sauk County Board of Supervisors (“Board”) shall organize on the third Tuesday of April in even numbered years and adopt rules and regulations for the ensuing term. Regular and special meetings of the Board shall be held and conducted in accordance with the provisions of Wis. Stat. § 59.11. The Board shall hold an annual meeting on the Tuesday after the second Monday of November in each year for the purpose of transacting business and the adoption of the budget.  When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day.                 

Proposed Change:  I A. As provided by statute, the Sauk County Board of Supervisors (“Board”) shall organize on the third Tuesday of April in even numbered years and adopt rules and regulations for the ensuing term.  Regular and special meetings of the Board shall be held and conducted in accordance with the provisions of Wis. Stat. § 59.11.  The Board shall hold an annual meeting on the Tuesday after the second Monday of November in each year for the purpose of transacting business and the adoption of the budget.  When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day.  Board sessions shall be one year in length beginning at the start of the annual meeting and shall run until convening of the next annual meeting.

Proponent:  Corporation Counsel                          

Legal Review:  It is legally desirable to define what is meant by a session of the board.  Defining it on an annual basis is reasonable in view of the adoption of the budget in November.

 

Liebman spoke to his proposal and discussion took place.

 

MOTION (Czuprynko/Polivka) to recommend approval of the proposed language to the Rules of the Board. 

 

MOTION TO AMEND (Polivka/Czuprynko) that the board sessions run from April to April within a two year cycle with appropriate language to be supplied by Corporation Counsel and forwarding this on for consideration.  Motion carried unanimously.

 

Proposed Rule Change #3:

Current Rule Text:  I. C. The Board shall meet regularly in the County Board Room on the third Tuesday of each month except as provided in Rule I.A. above.  Regular meetings of the full Board shall commence at 6:00 P.M.  Any vote to adjourn to a different time or place for convening a regular meeting shall require approval by two-thirds of the members present.                  

Proposed Change:  I C. The Board shall meet regularly in the County Board Room on the third Tuesday of each month except as provided in Rule I.A. above.  Regular meetings of the full Board shall commence at 6:00 P.M. from April through September and commence at 9:00 a.m. from October through March.  Any vote to adjourn to a different time or place for convening a regular meeting shall require approval by two-thirds of the members present.

Proponent:  Staff                           

Legal Review:   No legal objection.  The Board formerly adhered to this schedule.  It provides for safer travel in the inclement weather months, meetings were shorter, staff costs are reduced for half the year, and there was no noticeable diminution in public participation.

 

Liebman gave a brief overview of the proposal and discussion took place.

 

MOTION (Fish/Fordham               ) to not support this change.  Motion carried unanimously.

 

Proposed Rule Change #4:

Current Rule Text:  I A. As provided by statute, the Sauk County Board of Supervisors (“Board”) shall organize on the third Tuesday of April in even numbered years and adopt rules and regulations for the ensuing term.  Regular and special meetings of the Board shall be held and conducted in accordance with the provisions of Wis. Stat. § 59.11.  The Board shall hold an annual meeting on the Tuesday after the second Monday of November in each year for the purpose of transacting business and the adoption of the budget.  When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day.

Proposed Change:  As provided by statute, the Sauk County Board of Supervisors (hereinafter “Board”) shall organize on the third Tuesday of April in even numbered years and adopt rule nine and temporarily adopt the other rules and regulations of the board.  The rules and regulations of the board adopted at the organization meeting will be reviewed for re-adoption as they are or as modified during the May meeting of even numbered years. The rules adopted in May will be used until the term expires or other changes are made. Adoption/modification of the rules during the organization and May meeting will be made by a simple majority vote except that a two thirds vote will be required to change rule nine at the May meeting.  Regular and special meetings of the Board shall be held and conducted in accordance with the provisions of Wis. Stat. § 59.11 (2007). The Board shall hold an annual meeting on the Tuesday after the second Monday of November in each year for the purpose of transacting business and the adoption of the budget.  When the day of the meeting falls on November 11, the meeting shall be held on the next succeeding day.

Proponent:  Tom Kriegl               

Legal Review:  “Nine” should be “IX”.  The word “regulations” should not be included. That term is vague, and could lead to open meeting law violations.  The meeting in April is the organizational not organization meeting.  The slash should not be used in the rules.  No legal objection to the remaining.

 

Supervisor Kriegl spoke to his proposal and discussion took place.

 

MOTION (Fordham/Czuprynko) that the Rules of the Board be adopted in April and there will be an opportunity to review the rules again in April of the second session by a majority vote after E&L has reviewed the proposed amendments, allowing Corporation Counsel to draft the language for this proposal and forwarding this on for consideration.  Motion carried unanimously.

 

Proposed Rule Change #5:

Current Rule Text:   II B. and II C. These two rules include an invocation.       

Proposed Change:  Remove the invocation from the rules leaving only the Pledge of Allegiance.                 

Proponent:  Judy Ashford                         

Legal Review:  No legal objection, but the following information is provided from the National Conference of State Legislatures:  “The practice of opening legislative sessions with prayer is longstanding.  The custom draws its roots from both houses of the British Parliament, which, according to noted parliamentarian Luther Cushing, from time

”immemorial” began each day with a “reading of the prayers.”  In the United States, this custom has continued without interruption at the federal level since the first Congress under the Constitution (1789) and for more than a century in many states. Almost all state legislatures still use an opening prayer as part of their tradition and procedure.  In the Massachusetts Senate, a prayer is offered at the beginning of floor sessions for special occasions.

 

Supervisor Ashford spoke to her proposal and discussion took place.

 

MOTION (Polivka/Fish) to continue with the invocation at board meetings.  Motion carried unanimously.

 

Proposed Rule Change #6:

Current Rule Text:  III C. It shall be the responsibility of the sponsoring committee or supervisor to have the matter prepared in the form to be acted on and to have a fiscal note attached.  All resolutions involving the expenditure or receipt of funds shall carry a fiscal note using a form approved by the Finance Committee which details the resolution's impact upon County finances.  A resolution which does not have attached a fiscal note approved and initialed by the County Controller shall not be considered by the Board until such a note is provided.  All resolutions shall contain a Management Information Systems note.  All resolutions shall be reviewed by the Corporation Counsel and approved as to form prior to inclusion in the agenda.

Proposed Change:  III C. It shall be the responsibility of the sponsoring committee or supervisor to have the matter prepared in the form to be acted on and to have a fiscal note attached.  All resolutions involving the expenditure or receipt of funds shall carry a fiscal note using a form approved by the Finance Committee which details the resolution's impact upon County finances.  A resolution which does not have attached a fiscal note approved and initialed by the County Controller, Accounting Manager or Administrative Coordinator,  shall not be considered by the Board until such a note is provided.  All resolutions shall contain a Management Information Systems note.  All resolutions shall be reviewed by the Corporation Counsel and approved as to form prior to inclusion in the agenda. A resolution lacking a fiscal or MIS note or a legal review shall not be considered by the Board. All resolutions shall include a statement by the department head of the impacted department regarding the need and purpose for the resolution or ordinance.

Proponent:  The first portion by staff. Second portion by John Deitrich.

Legal Review:  No legal objection.

 

Liebman spoke to this proposal and discussion took place.

 

MOTION (Czuprynko/Polivka) that the first paragraph in each resolution must include the explanation and reasoning for the resolution and forward on for consideration.  Motion carried unanimously.

 

Proposed Rule Change #7:

Current Rule Text:  III. D. Any subject that comes before the Board without a committee recommendation or resolution may be referred to the appropriate committee by the Chair without motion.  Resolutions brought forward by individual supervisors must be presented to all committees having jurisdiction over the proposed matter.  Except under emergency conditions as provided in Rule III. A., only after at least one committee having jurisdiction over the matter has approved the resolution shall it be in order for the Board to consider the resolution.

Proposed Change:  III. D. Any subject that comes before the Board without a Committee recommendation or resolution may be referred to the appropriate Committee by the Chair without motion.  Resolutions brought forward by individual supervisors must be submitted to all committees having jurisdiction over the proposed matter.  Once the committees having jurisdiction over the proposed matter have had a meeting in which the matter could have been agendized, the matter shall be placed on the county board agenda at the request of an individual board member.  Only after all the committees having jurisdiction over the matter have had the opportunity to consider and approve the resolution shall it be in order for the Board to consider the resolution.  

Proponent:  Tom Kriegl              

Legal Review:  No legal objection.

 

Supervisor Kriegl spoke to his proposal and discussion took place.

 

MOTION (Czuprynko/Fish) to not support this proposal.  Motion carried unanimously.

 

Proposed Rule Change #8:

Current Rule Text:  III. E. (New Rule)                  

Proposed Change:  III.E. County board members can address the board about any issue during scheduled appearance or public comment session. If the issue is not on the agenda, the board cannot act on the issue.  An advance request is required for individuals (not representing a committee) to speak as a scheduled appearance but not for public comment.    

Proponent:  Tom Kriegl           

Legal Review:  Supervisors have legal obligations that members of the public do not have, and having supervisors discuss issues as part of public comment without advance notice could be used as a tactic to circumvent the open meetings law. There might be lawful ways to accomplish something similar to this, but allowing supervisors to speak during public comment is inappropriate.

 

Supervisor Kriegl spoke to his proposal and discussion took place.

 

MOTION (Polivka/Fish) to not support this proposal based on the legal advice given by Corporation Counsel.  Motion carried unanimously.

 

Proposed Rule Change #9:

Current Rule Text:  III. F. (New Rule)

Proposed Change:  lll F. County board member’s requests for information needed to carry out their county board duties, shall be accommodated, even if the request results in the creation of a new document, by any county employee, department, or constitutionally elected county officer.  County board members shall not be charged for information requested to carry out their county board duties.

Proponent:  Tom Kriegl             

Legal Review:  This is not appropriate for inclusion as a rule as it does not govern the operation of the County Board but instead places individual County Board supervisors in the position of directing public official’s and employee’s work.  This policy would need to be adopted by ordinance, but even then, is of questionable legality.  It would infringe upon the authority of the Administrative Coordinator contained in Sauk Co. Code ch. 35, unlawfully infringe upon the authority of constitutional officers under various statutes and conflict with Sauk Co. Code ch. 37 which provides for access to public records.  It would usurp department heads’ authority by allowing county board supervisors redirect the work of county employees away from serving the public to serving the board supervisors.  It could be used to harass and intimidate employees and department heads with voluminous requests.  It provides a benefit to county board supervisors not available to the public.    

 

Supervisor Kriegl spoke to his proposal and discussion took place.

 

MOTION (Czuprynko/Fordham) to not support this proposal based on the legal advice given by Corporation Counsel.  Motion carried unanimously.

 

Proposed Rule Change #10:

Current Text Rule:  III. G. (New Rule)      

Proposed Change:  lll G. Sauk County will not contest open record lawsuits without approval by resolution of the Sauk County Board.    

Proponent:  Tom Kriegl              

Legal Review:  This is not appropriate as a rule, but would require promulgation as an ordinance.  It could prejudice the legal position of the county and create an open ended ability for the unscrupulous to sue the county and obtain judgments.  It could adversely impact the county’s insurance coverage shifting the burden to the taxpayers to pay erroneous judgments.

 

Supervisor Kriegl spoke to his proposal and discussion took place. 

 

MOTION (Czuprynko/Fish) to not support this proposal based on the legal advice given by Corporation Counsel.  Motion carried unanimously.

 

Proposed Rule Change #11:

Current Text Rule:   IV. K. The standing committees shall be appointed by the Chairperson, in consultation with the Executive & Legislative Committee, subject to the approval of the Board.  Committee appointments shall be presented for approval at the next meeting of the Board following the date of organization. The Executive & Legislative Committee shall meet at the call of the Chairperson as soon as practical after the organizational meeting to consult on committee appointments. After consultation, the new, tentative committees appointed by the Chairperson shall serve prior to approval by the Board during the period between the organizational meeting and the regular meeting in May, where consideration by the Board shall take place.

Proposed Change:   IV. K. The standing committees shall be appointed by the Chairperson in a special meeting of, and by the Executive & Legislative Committee, subject to the approval of the Board. Committee appointments shall be presented for approval at the next meeting of the Board following the date of organization. The Executive & Legislative Committee shall meet at the call of the Chairperson as soon as practical after the organizational meeting to consult on committee appointments. After the meeting, the new, tentative committees appointed by the Chairperson Committee shall serve prior to approval by the Board during the period between the organizational meeting and the regular meeting in May, where consideration by the Board shall take place.

Proponent:  William Wenzel          

Legal Review:   This proposed change would violate Wis. Stat. § 59.13(1) which specifies that the chairperson of the board appoints committees. The rule already builds in consultation with the Executive & Legislative Committee and requires board confirmation.

 

Supervisor Wenzel spoke to his proposal and discussion took place. 

 

MOTION (Czuprynko/Fish) to not support this proposal based on the legal advice given by Corporation Counsel.  Motion carried unanimously.

 

Proposed Rule Change #12:

Current Rule Text:  IV. P. 4.  A County Board member attending a committee meeting of a committee on which they do not serve, shall be given the opportunity to address said committee at least once, for a period of time which is at least equal to the time allowed for individual speakers at public comment, provided the matter to be addressed is a matter that is on that committee's properly posted agenda.  If enough supervisors who are not on that committee attend so as to constitute an unnoticed quorum of the County Board or any other committee, board, or commission of the County, the non-committee members attending are not permitted to address the committee at that meeting because to do so would violate the Open Meetings Law.  The decision to allow the supervisor to speak more than once is within the discretion of the chair of the committee.  The chair's decision may be overruled by a majority vote of the committee. 

Proposed Change:  IV. P. 4.  A County Board member attending a committee meeting of a committee on which they do not serve, may request to speak at that meeting shall be given an opportunity to address said committee at least once, for a period of time which is at least equal to the time allowed for individual speakers at public comment, provided the matter to be addressed is a matter that is on that committee’s properly posted agenda. If enough supervisors who are not on that committee attend so as to constitute an unnoticed quorum of the County Board or any other committee, board, or commission of the County, the non-committee members attending are not permitted to address the committee at that meeting because to do so would violate the Open Meetings Law. The decision to allow the supervisor to speak more than once is within the discretion of the chair of the committee. The chair’s decision may be overruled by a majority vote of the committee.

Proponent:  Tom Kriegl              

Legal Review:  This change could create violations of the Open Meetings Law.

 

Supervisor Kriegl spoke to his proposal and discussion took place.

 

MOTION (Polivka/Czuprynko) to not support this proposal based on the legal advice given by Corporation Counsel.  Motion carried unanimously.

 

Proposed Rule Change #13:

Current Rule Text:  IV P. 7.  No more than one supervisor may serve on both the Finance and the Personnel Committee.     

Proposed Change:   IV P. 7 No more than one supervisor may serve on both the Finance and Personnel Committee, and a board member elected to the Executive & Legislative Committee may not be appointed to serve concurrently on the Finance Committee.

Proponent:    Peter Vedro           

Legal Review:   Wis. Stat. § 59.13 provides that a county board may authorize its chair to appoint committees implying that the chair has discretion in making these appointments. This could be construed as an unlawful limitation upon the chairs authority to appoint committees. In 61 Op.Atty.Gen. 214, the Attorney General discussed the appointment of committees and from that opinion, it could be construed as a power reserved to the chair. Experience has shown that there is value to having some members of E&L on Finance.

 

Liebman gave a brief overview of this proposal and discussion took place.

           

MOTION (Polivka/Czuprynko) to not support this proposal based on the legal advice given by Corporation Counsel.  Motion carried unanimously.

 

Proposed Rule Change #14:

Current Rule Text:  IV. P. 8. (New Rule)                    

Proposed Change:  IV. P. 8 (5) Working together, the committee chair and appropriate department head(s) will construct the committee meeting agendas.  Items must be added to the agenda if requested by any committee member in compliance with the Wisconsin Open Meeting Law.       

Proponent:  Tom Kriegl              

Legal Review:  No legal objection.  The verbiage implies incorrectly that the Open Meetings Law mandates inclusion of matters on the agenda.  Rather, Roberts permits any committee member to have a matter placed on a committee agenda.  The Open Meeting Law simply mandates notice of items to be discussed or acted upon.

 

Kriegl spoke to his proposal and discussion took place.

 

MOTION (Fordham/Polivka) to not support this proposal.  Motion carried unanimously.

 

 

Proposed Rule Change #15:

Current Rule Text:  IV P. 7 No more than one supervisor may serve on both the Finance and the Personnel Committee.

Proposed Change:  IV P. 7 No more than one supervisor may serve on both the Finance and the Personnel Committee.                  

Proponent:  Staff                          

Legal Review:  This change would be necessary if the two committees were consolidated. The merits of this rule should be discussed in any event. 

 

Liebman gave a brief overview of this proposal and discussion took place.

           

MOTION (Polivka/Czuprynko) to accept the proposal and forward on for consideration in making a change.  Motion carried.

 

Proposed Rule Change #16

Current Rule Text:  IV R.  As far as practicable and with prior chair approval, standing and special committee members may participate in committee meetings via telephonic conferencing, however those members appearing by phone for meetings that take place within Sauk County will not count toward quorum, may not vote, and shall not receive per diem compensation.  At no time shall more than one committee member be participating by telephone.  Upon prior approval by the Executive and Legislative Committee, committee members may count toward quorum, may vote and are eligible to receive per diem compensation for telephonic meetings where the committee meeting is convened outside of Sauk County. 

Proposed Change:  IV R.  As far as practicable and with prior chair approval, standing and special committee members may participate in committee meetings via telephonic conferencing, however those members appearing by phone for meetings that take place within Sauk County will not count toward quorum, may not vote, and shall not receive per diem compensation.  At no time shall more than one committee member be participating by telephone.  Upon prior approval by the Executive and Legislative Committee, committee members may count toward quorum, may vote and are eligible to receive per diem compensation for telephonic meetings where the committee meeting is convened outside of Sauk County. 

Proponent:  Tut Gramling                          

Legal Review:  No legal objection.  Members participating by telephone will obviously not be allowed mileage.

 

Supervisor Gramling spoke to her proposal and discussion took place.

 

MOTION (Fish/Fordham) to not support this proposal.  Motion carried unanimously.

 

Proposed Rule Change #17

Current Rule Text:  IV. S. (New Rule)

Proposed Change:  IV. S. All meetings of the county board and standing committees will be videotaped and made available for public viewing within 3 days of the end of each meeting.

Proponent:   Tom Kriegl

Legal Review:   No per se legal objection, but are there county facilities available to accomplish this, and is there money in the budget to accomplish this at this time? Is the 3 day time period reasonable?  Some committees have resisted meeting in the meeting rooms designed to accommodate this.

 

Supervisor Kriegl spoke to his proposal and discussion took place.

 

MOTION (Fish/Polivka) to not support this proposal.  Motion carried unanimously.

 

Proposed Rule Change #18:

Current Rule Text:  V. D. The supervisor elected Chair shall be entitled to receive the compensation provided for the part-time position of Chair consisting of a salary of $400.00 per month in addition to any other per diem and mileage entitlement available to other supervisors in accordance with Rule V.A., as provided by Sauk Co. Code § 35.03.

Proposed Change:  V. D. The supervisor elected Chair shall be entitled to receive the compensation provided for the part-time position of Chair consisting of a salary of $400.00  (New compensation amount to be determined by E&L)  per month in addition to any other per diem and mileage entitlement available to other supervisors in accordance with Rule V.A., as provided by Sauk Co. Code § 35.03.

Proponent:  Judy Ashford

Legal Review:   No legal objection.  This is the proper time to consider changing the compensation for the chair.

 

Supervisor Ashford spoke to her proposal and discussion took place.

 

MOTION (Polivka/Fish) to postpone the discussion of this proposal to the February 8, 2016 E&L meeting.  Motion carried unanimously.

 

Proposed Rule Changes #19

Current Rule Text:  VI. C. Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three minutes upon being recognized on a question.   

Proposed Change:  VI. C. Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three one minutes upon being recognized on a question.

Legal Review:   No legal objection

Proponent:  Wally Czuprnyko

 

Current Rule Text:  VI C. Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity. No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three minutes upon being recognized on a question.

Proposed Change:  VI C.  Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity subject to the time period limitations contained herein.  No member may speak twice on any question until every member choosing to speak has spoken unless debate is extended under this rule; nor shall any member, or other person, speak more than three one minutes upon being recognized on a question.  No debate on a question shall last longer than fifteen minutes at which time debate shall be ended.  Upon the expiration of the fifteen minute period any member may make a motion to extend debate for a time period certain.  If the motion passes by a majority vote, debate shall be extended for the duration specified in the motion.

Legal Review:  This is an effort to address the needlessly cumulative discussion on the board floor, make the board meetings more efficient, and bring the length of the meetings more in line with the average meetings of county boards around the state.  

Proponent:  Wally Czuprnyko

 

Current Rule Text:  VI C.  Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three minutes upon being recognized on a question.

Proposed Change:  VI. C.  Any member wishing to speak to a question shall be permitted to do so at least once, and a motion for the previous question shall not be in order until every member has had such opportunity.  No member may speak twice on any question, until every member choosing to speak has spoken; nor shall any member, or other person, speak more than three five minutes on a question per round. The same time limit shall apply to the county board chair and vice chair during debate and when either reports on any item not specifically listed in the official meeting agenda.  Any board member or member of any standing committee may question and respond to anyone presenting or reporting to the board or committee.

Proponent:  Tom Kriegl

Legal Review:   No legal objection.

 

Supervisors Czuprynko and Kriegl spoke to their proposals and discussion took place.

 

MOTION (Fish/Czuprynko) to accept the proposals allowing supervisors to each speak 90 seconds in the first round, second round requires board vote and limits all supervisors to each speak 60 seconds, and allowing all supervisors to each speak for 60 seconds on amendments.  Motion failed.

 

MOTION (Czuprynko/Polivka) to postpone all VI. C. proposals until the February 8, 2016 E&L meeting.  Motion carried.

 

Proposed Rule Change #20:

Current Rule Text:   VI K. (New rule)

Proposed Change:  VI K. Reports to the Board shall be limited to ten minutes in length after which a question and answer period may be conducted that also shall not exceed ten minutes.  The time given for a report or a question and answer period may be extended by motion made and seconded to extend the time allowed for the report or the question and answer period.

Proponent:  Corporation Counsel

Legal Review:  Reports are running very long and an effort should be made to make the reports more concise.      

 

Liebman spoke to his proposal and discussion took place.

 

MOTION (Polivka/Czuprynko) to accept proposal and limiting each report to 10 minutes in length and forward on for consideration.  Motion carried unanimously.

 

Proposed Rule Change #21:

Current Rule Text:  VI L. (New rule)  

Proposed Change:  VI L. The Board shall take a five minute break after two hours of meeting, and shall break for five minutes every two hours thereafter, for the comfort of supervisors and members of the public attending the meeting.

Proponent:  Scott Von Asten

Legal Review:   No legal objection.

 

Supervisor Von Asten spoke to his proposal and discussion took place.

 

MOTION (Czuprynko/Fordham) to accept proposal and forward on for consideration.  Motion carried unanimously.

 

Remaining Proposed Rule Changes:

Motion (Polivka/Czuprynko) to postpone items VI.E, VI. I, VII. F, Rule IX Committees and other organizational issues.  Motion carried unanimously. 

 

MOTION (Polivka/Fordham) to adjourn.  Motion carried unanimously and the meeting adjourned at 10:55 p.m.                        

 

Respectfully submitted,

 

 

 

Becky Evert

Sauk County Clerk