Executive & Legislative Committee

April 4, 2013 Executive & Legislative Committee Minutes (55 KB)

Executive & Legislative Committee
Thursday, April 4, 2013;   8:00 A.M.
Sauk County West Square Building, 505 Broadway, County Board Room Gallery
Baraboo, WI

Members Present:  Krueger, Fordham, Wenzel, Lane and Stevens
Members Absent: 
Others Present:  R DeMars, K Schauf, S Pate, T Liebman, J. Schernecher, B. Waser, S. Freese and T. Damos  

Chair Krueger called the meeting to order at 8:02 A. M. and compliance with the Open Meeting Law was verified.
MOTION (Lane/Fordham) to adopt the agenda as presented.   Motion carried unanimously.

MOTION (Fordham/Stevens) to approve the minutes of the regular March 7th and special March 19th meetings.  Motion carried unanimously. 

Public Comment:  None 
   
Communications:
Chair Krueger shared the following:
a. “Chasing fads” From Governing magazine
b. Organization in support of Governor’s transportation budget
c. Western Technical College District Board of Appointment Committee meeting  on April 4, 2013
d. Letter from Joe Sanfelippo, State Representative, 15th Assembly District; re:  Assembly Bill 85 focused only on  Milwaukee County
e. Security and Facilities Committee specific to stats. 68.05 (4) coordinating and developing security and facilities policies

Discussion and consideration of a possible resolution regarding Circus World Museum:
Steve Freese, Executive Director of the Circus World Museum Foundation’s (CWMF) presented a summary of the foundation’s past ability to support and preserve the world-renowned National Historic Landmark Ringling Bros. Circus by raising $99 million in private funds to acquire, build and operate the site, its collections since 1959, and gifting to the State of Wisconsin, Ringling buildings, unique historical artifacts, carnival wagons, costumes, manuscripts and photographs.  The CWMF has operated on behalf of the State of Wisconsin through a Lease and Management Agreement since 1959.  CWMF has grown the Circus World attendance since 2006 while the historic sites operated by the Wisconsin Historical Society have experienced a decrease in attendance over that same time period.   CWMF requests the support of Sauk County to continue to be independent of the Wisconsin Historical Society operating the site through a public-private partnership on behalf of the people of Wisconsin and to receive state general purpose revenue support of $ 500,000 per fiscal year going forward.
MOTION (Fordham/Wenzel) to approve and forward to the County Board of Supervisors for consideration at the April 16, 2013 meeting.   Motion carried unanimously.

Consideration of commemoration of April, 2013 as County Government Month:
a. Consideration of a Proclamation, “NATIONAL COUNTY GOVERNMENT MONTH – APRIL 2013   “SMART JUSTICE: CREATING SAFER COMMUNITIES.
Kathy Schauf presented the resolution on behalf of the National Association of Counties to encourage all County officials, em-ployees, school and residents to participate in county government celebration activities.  MOTION (Fordham/Stevens) to ap-prove and forward to the County Board of Supervisors for consideration at the April 16, 2013 meeting.  Motion carried unani-mously. 

MIS Department:
S. Pate, MIS Director, presented the monthly report and list of bills for his department.   MOTION (Lane/Wenzel) to receive the report and approve bills in the amount of $ 185,693.34.    Motion carried unanimously.

Computer Donation Requests:      
One computer request from Al. Ringling Theatre Friends to replace 10 year old systems in poor condition.   MOTION (Ford-ham/Stevens) to approve computer request.  Motion carried unanimously.

County Clerk Department:
R. DeMars, County Clerk, presented the monthly report, list of bills for her department and distributed a copy of her 2012 Annual Report.   MOTION (Wenzel/Stevens) to receive the report and approve bills in the amount of $ 14,639.26.  
Motion carried unanimously.

Corporation Counsel Department:
T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department.   MOTION (Fordham /Stevens) to receive the report and approve bills in the amount of $ 1,014.44.   Motion carried unanimously.

Administrative Coordinator Department:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department.   MOTION (Lane/Fordham) to receive the report and approve bills in the amount of $ 51.66.   Motion carried unanimously. 

County Board Chair:
Chair Krueger reported on his monthly meetings and activities:
a. Involved with the replacement process for Gene Dalhoff (SCDC)
b. 3/7 SCDC Executive Director
c. 3/11 WCA at Barneveld
d. 3/12 Finance; re: budget overrun
e. 3/13 UW Extension, Arts & Culture
f. 3/13 Met with Mike Blaska , WCA Ins.; re: Life Insurance  Policy for all employees and supervisors
g. 3/13 Met with Gene Dalhoff, Roger Friede (SCDC), K. Schauf,
h. 3/15 SCDC phone interviews
i. 3/18 ICC at Green Lake
j. 3/19 County Board
k. 3/21 – 3/22 WCA Executive Committee Meeting and WCA Board Meeting
l. 3/25 Economic Development
m. 3/28 Personnel / Interviews of Firms for Classification/Compensation Study
n. 4/2 Pink Lady
o. 4/3 Interviews SCDC position   
p. 4/4 Courthouse Security & Facilities Committee; re:  quarterly committee defined by Wi. Stats.
q. 4/10 Joint Finance Committee at Kalahari
  
Discussion and set time for April 24, 2013 Mid-Term Assessment:
A draft Mid-Term Assessment agenda was distributed.  Chair Krueger and K. Schauf, Administrative Coordinator discussed topics on the agenda.   Chair advised Gary Becker will review for potential comment.  Committee agreed with date and time for Mid-Term, April 24 at 6:00 P.M. in the County Board room.

Discussion and consideration of April 25, 2013 Intergovernmental meeting:
Chair Krueger summarized topics on the agenda; focusing on presenters, panelists and facilitators, Todd Berry and Mark O’Connell.   The Intergovernmental meeting is being held at Shifflet’s in Spring Green, Thursday, April 25 at 6:30 P.M. 

Discussion and consideration of changes to the CDBG housing and Revolving Loan Fund Program:    Regionalization:
K. Schauf, Administrative Coordinator,  reported  information received at last week’s CDBG meeting;   HUD requiring a 2nd comment period, so funds probably will not be available now until May;  delaying the process for the originally anticipated date for the Economic  Development funds and final draft manual.

Discussion and consideration of strategic issues:
K. Schauf reviewed the committee’s two strategic issues from last month.  Committee in consensus to be forwarded by Chair Krueger for presentation:
a.  Continued enhancement of inter-governmental relationships at the local, regional and state level.
b.  Balance of increasing management information technology demands for transparency and information against securi-ty.

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance Evaluation Corporation Counsel:   MOTION (Wenzel/Fordham) to go into closed session pursuant to Wis. Stat. 19.85 (1) (c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.  Performance Evaluation Corporation Counsel.    Roll call vote:   AYES:  (5) M. Krueger, J. Fordham, W. Wenzel, J. Lane and D. Stevens. NAYS: (0).

MOTION (Lane/Fordham) to reconvene in open session immediately following the closed session.  Motion carried unanimous-ly.

MOTION (Stevens/Wenzel) to adjourn and set the next regular meeting date for Tuesday, May 7, 2013 at 8:00 A.M.  Motion carried unanimously.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary
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