Executive & Legislative Committee

02/04/13 Minutes (354 KB)

Members Present: Krueger, Fordham, Wenzel, Lane and Stevens

Members Absent:

Others Present: R DeMars, K Schauf, S Pate, T Liebman, M Palm, E Geick, E Geoghegan, T Kriegl, B Waser, S Kriegl, J Smoke, T Stieve and T Damos

Chair Krueger called the meeting to order at 8:00 A. M. and compliance with the Open Meeting Law was verified. Chair Krueger requests to move item # 11 – Discussion and consideration of potential intergovernmental strategies to deal with tax deeded properties right after communications in order to accommodate those in attendance for this discussion. MOTION (Fordham/Wenzel) to adopt the agenda as presented moving item # 11 after communications. Motion carried unanimously.

MOTION (Lane/Stevens) to approve the minutes of the regular January 3, 2013 meeting and the special January 15, 2013 meeting. Motion carried unanimously.

Public Comment:
None.

Communications:
Chair Krueger shared copies of following:
     o WCA Southern District Regional Legislative Meeting, 3/11/13.
     o Western Technical College appointments for expiring 3–Year Terms.
     o MATC appointments for expiring 3-Year Terms.
     o Letter from City of Baraboo, Mayor Mike Palm; re: 1208 Oak St, the former Ringling Hospital

Discussion and consideration of potential intergovernmental strategies to deal with tax deeded properties:
Chair Krueger opened discussion indicating the city’s concern to enter into communications with the county regarding the former Ringling Hospital to examine options in hopes for a solution to this unusual abandoned tax delinquent property and possibly others in Baraboo. Mayor Palm and City Administrator Geick shared their comments and concerns addressing costs for environmental cleanup and demoli-tion , the unusual large area of this abandoned property and the possibility of locating grants to provide funding . County Treasurer Geoghegan concurred with city representatives sharing with committee copies of GIS maps and tax history information on this property and other tax delinquent properties in Baraboo. Committee brought forward views and concerns agreeing this particular property is most likely unsellable due to environmental and demolition cleanup costs. Chair Krueger requested for direction from this committee to move forward with Kathy Schauf, Elizabeth Geoghegan, Ed Geick, Mike Palm and any other personnel with potential involvement to begin the process in developing a policy and bring back to this committee next month. Consensus of committee to move forward with personnel to discuss and bring back initial plans for a solution to committee next month.

County Clerk Department:
R. DeMars, County Clerk, presented updates with the agenda routing processing, county board supervisor/committee member database and the upcoming implementation of the web based J Mauel Pet Licensing Program in the monthly report and list of bills for her department. MOTION (Wenzel/Stevens) to receive the report and approve bills in the amount of $6,835.00. (2012 expenses = $6,510.34 and 2013 expenses = $324.66). Motion carried unanimously.

MIS Department:
S. Pate, MIS Director, presented updates with the Allscripts system, Video/Audio solutions in the county board room in the monthly report and list of bills for his departments. MOTION (Wenzel/Fordham) to receive the report and approve bills in the amount of $142,738.09. (2012 expenses = $79,495.50 and 2013 expenses = $63,242.59). Motion carried unanimously.

Computer Donation Requests:
None.

Corporation Counsel Department:
T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department. MOTION (Stevens/Lane) to receive the report and approve bills in the amount of $1,636.14. (2012 expenses = $549.49 and 2013 expenses = $1,086.65). Motion carried unanimously.

Administrative Coordinator Department:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. MOTION (Lane/Fordham) to receive the report and approve bills in the amount of $25.00 for 2013. Motion carried unanimously.

County Board Chair:
Chair Krueger reported on his monthly meetings and activities:
     - 1/9 WCA “Frac Sand “ Task Force meeting with Brentt Michalek
     - 1/10 SCHCC meeting; re: reviewing options for additional services at the facility
     - 1/15 County Board meeting
     - 1/16 Department head meeting; re: discussed board process for Mid-Term Assessment
     - 1/17 UW Baraboo/Sauk County Campus; re: update on strategic issues for determining options to secure a vendor for a residential facility and construction of a science building.
     - 1/18 Inter-governmental meeting itinerary with Gary Becker , Executive Director, Local Government Institute and with Jon Hochkammer, WCA Legislative Director
     - 1/18 Representative Fred Clark
     - 1/18 Chancellor Ray Cross; re: WCA and Sauk County future items
     - 1/23 Economic Development Committee ; Jenny Erickson, Community Resource Development Agent provided information for an upcoming “Broadband” Webinar
     - 1/29 Mayor Palm and City Administrator Geick; re: vacant tax deeded Ringling Hospital property specifically, and other property; to explore and create a plan to be used throughout Sauk County
     - 2/4 Chair has met with 18 of 30 supervisors to date; re: discuss & receive feedback for moving forward at April Mid-Term Assessment meeting. He will be contacting the few remaining in hopes to discuss and receive input from all
     - 2/5-2/6 WCA Legislative Exchange
     - 2/11 WCA Executive Meeting

Board Process:
Chair Krueger reiterated his concerns as presented last month and how important it is for this county board to move forward constructively and responsibly with strategic issues concerning Sauk County. In connection with this, Todd Liebman, Corporation Counsel, will be addressing the County Board each month (Feb – April) with 10 minute presentations of correct board processes.

Discussion and consideration of changes to the CDBG housing and Revolving Loan Fund Program: Regionalization:
K. Schauf, Administrative Coordinator advised she had no additional information to report.

Discussion and consideration of March Intergovernmental meeting:
Chair Krueger advised it will be held at Shifflet’s in Spring Green on March 26. Shifflet’s has added on a large room, equipped with audio for larger gatherings. Mark O’Connell, WCA Executive Director, will again be a part of the presentation.

Discussion and consideration of date change request for Mid-Term Assessment:
Chair Krueger requested a motion to consider his request to present another memorandum at February County Board with alternate dates for the Mid-Term Assessment as he will not be available on April 30. His family scheduled a surprise vacation which was unknown to him at January County Board. MOTION (Fordham/Stevens) to approve and forward a memorandum to February County Board with alternate dates for a special meeting of possibly April 24 and 25. Motion carried unanimously.

Discussion and consideration of strategic issues for 2014-2015 budget years:
Chair Krueger and Kathy Schauf, Administrative Coordinator reviewed the Mid-Term process and roles the committees are charged with. Feedback was received from the committee which suggested alternative methods to facilitate key points in groups of importance, not evaluating key points solely on a numbering system as in the past.

Possible closed session pursuant to Wisc. Stats. 19.85 (1) © Considering employment, promotion, compensation or performance evaluation data of any public employee over which the (governmental) body has jurisdiction or exercises responsibility. Performance Evaluation Corporation Counsel:
Chair Krueger requested a motion to postpone until next month’s meeting, March 5, 2012. MOTION (Wenzel/Stevens) to approve post-ponement until next month. Motion carried unanimously.

MOTION (Wenzel/Stevens) to adjourn and set the next regular meeting date for Tuesday, March 5, 2013 at 8:00 A.M.
Motion carried unanimously and the meeting adjourned.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary
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