Executive & Legislative Committee

01/03/13 Minutes (421 KB)

Members Present: Krueger, Fordham, Wenzel, Lane and Stevens

Members Absent:

Others Present: R DeMars, K Schauf, S Pate, T Liebman, T Kriegl, B Waser, J Schernecher, S. Terry, J Dietz, J Allen, J Miller, L. Wheeler, S Kriegl and T Damos

Chair Krueger called the meeting to order at 8:00 A. M. and compliance with the Open Meeting Law was verified. MOTION (Stevens/Lane) to adopt the agenda. Motion carried unanimously.

MOTION (Fordham/Wenzel) to approve the minutes of the regular December 4, 2012 meeting. Motion carried unanimously.

Public Comment:

• Bill Waser, Re: Opposition to Brown County Resolution requesting Amending Wisconsin’s Open Records Law, Chapter 19.
• Jim Schernacher; Re: Opposition to Brown County Resolution requesting Amending Wisconsin’s Open Records Law, Chapter 19. (handout on file)
• Sharon Terry; Re: Opposition to Brown County Resolution requesting Amending Wisconsin’s Open Records Law, Chapter 19.
• John Allen; Re: Opposition to Brown County Resolution requesting Amending Wisconsin’s Open Records Law, Chapter 19.

Communications:
Joan Fordham, Vice-Chair, announced the passing of former Supervisor, Michael Weiss.
Chair Krueger shared copies of following:
     DNR letter to Even Ritzer, Re: clarification of DNR’s position on the access road project on Mr. Ritzer’s property.

Discussion of potential action regarding the Brown County resolutions requesting Amending Wisconsin’s Open Records Law, Chapter 19:
Chair Krueger opened the discussion stressing the fact that this item was only a communication on last month’s agenda, and he advised R. DeMars, County Clerk, to monitor future requests for open records requests to inspect and/or hand count election ballots. DeMars advised the estimated wages for her office to administer supervision for the group that came to inspect and hand count ballots from the June 5, 2012 Recall Election was $235.00. Discussion continued with Supervisor Fordham indicating it was her intent only that this resolution be discussed as the county has increased fees recently for other services. Supervisors, T. Kriegl, J. Dietz and J. Miller individually spoke before the committee addressing their concerns in opposition to this resolution.

MIS Department:
S. Pate, MIS Director, presented updates with the Allscripts system, Video/Audio solutions, website agenda posting and the resolution routing system in the monthly report and list of bills for his departments. MOTION (Lane/Stevens) to receive the report and approve bills in the amount of $171,262.03; (2012 expenses = $157,083.03 and 2013 expenses = $14,179.00). Motion carried unanimously.

Authorizing One MIS Staff to OnBase System Administration training in Cleveland Ohio:
S. Pate, MIS Director, advised the committee on the requirement for one technical staff to onbase system administration training in Cleve-land, Ohio prior to the installation of the document management component of the Allscripts system indicating there is no cost to the county and travel costs estimated at $1,950.00 will be expended from the Health Records Management System project budget. MOTION (Fordham/Lane) to approve training request as presented. Motion carried unanimously.

Computer Donation Requests:
None.

Consideration of a resolution Authorizing the Purchase of a Replacement Central Switch and Related Equipment:
S. Pate, MIS Director, advised due to outdated components, age and the need to improve network redundancy and reliability, this switch which is the heart of our county wide information net-work, needs to be replaced to ensure connectivity and will support higher network
speeds. MOTION (Wenzel/Lane) to approve resolution and forward to county board for consideration at their January 15, 2013 meeting.
Motion carried unanimously.

“E-Scape” Launch:
S. Pate, MIS Director, presented a screen projection demonstration of the newly designed “E-Scape” with an anticipated date to go live on Sauk County’s website in mid January. The “E-Scape” will include articles tagged for general browsing as well as e-news archives. Depart-ments will have the ability to add the latest news articles and announcements from around the county. The design is an alternative method to reach the public with the latest county news and additionally offering the ability to subscribe via e-mail or RSS to receive an e-mail when new articles are posted.

County Clerk Department:
R. DeMars, County Clerk, presented the monthly report and list of bills for her department. MOTION (Lane/Wenzel) to receive the report and approve bills in the amount of $11,792.05. (2012 expenses = $886.65 and 2013 expenses = $ 10,905.40). Motion carried unanimously.

Corporation Counsel Department:
T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department. MOTION (Stevens/Wenzel) to receive the report and approve bills in the amount of $2,676.08 for 2012. Motion carried unanimously.

Administrative Coordinator Department:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. MOTION (Fordham/Stevens) to receive the report and approve bills in the amount of $1,365.87. (2012 expenses - $130.87 and 2013 expenses = $1,235.00). Motion carried unanimously.

At 10:15 a.m. Chair Krueger requested a 10 minute recess reconvening at 10:25 a.m.

County Board Chair:
Chair Krueger reported on his monthly activities:
- 12/4 Update on meeting with Chancellor Cross and Dean Pleger; Re: Broadband resolution
- 12/6 Update on meeting with DNR, Mr. Ritzer, Town of Dellona Clerk and Sauk County Highway Commissioner; Re: Town of Dellona’s involvement with master plan of 80 acres.
- 12/12 Met with K. Schauf and E. Geick; Re: requesting they take initiative on UW Baraboo/Sauk County Campus Residential facility.
- 12/14 WCA Annual meeting of shareholders and Board of Directors meeting.
- 12/17 ICC meeting at Dodge County.
- 12/19 Attended department head meeting.
Upcoming meetings in January:
- 1/18 Meeting with Chancellor Cross.
- 1/18 Meeting with DOT officials.
- 1/19 SCDC meeting.
- 1/28 WCA Executive retreat to set direction and goals for upcoming year.

Board Process:
Chair Krueger distributed a chart illustrating current concerns with the board and goals to be met. He advised he had been responding to remarks received from the day after the December county board meeting through the last week in December with such comments as this is the “most dysfunctional board”. Included in the discussion were issues of concern that need to be addressed at the Mid-Term Assessment meeting in order to move forward and make the county board of supervisors something to aspire to want to participate in. (handout on file)
- Lack of trust
- Lack of peer respect
- Committee process
- Constructive debate
- Represent all of Sauk County citizens

Chair Krueger stressed we need ideas to have a successful Mid-Term Assessment so this board can move forward; requesting committee members to bring their suggestions back for February 4th meeting.

Discussion and consideration of changes to the CDBG housing and Revolving Loan Fund Program: Regionalization:
K. Schauf, Administrative Coordinator advised she had no additional information to report.

Possible closed session pursuant to Wis. Stat. 19.85(1)(g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which is or is likely to become involved. Ho-Chunk Nation application for land in trust to the U.S. Bureau of Indian Affairs, and status of Freedom of Information Act Suit:
MOTION (Stevens/Fordham) to go into closed session pursuant to Wis. Stat. 19.85 (1) (g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which is or is likely to become involved. Ho-Chunk Nation application for land in trust to the U.S. Bureau of Indian Affairs, and status of Freedom of Information Act Suit, allowing T. Liebman, Corporation Counsel, K. Schauf, Administrator Coordinator, and R. DeMars, County Clerk to remain. Roll call vote: AYE: (5) M. Krueger, J. Fordham, W. Wenzel, J. Lane and D. Stevens. NAY: (0).

MOTION (Lane/Stevens) to reconvene in open session immediately following the closed session. Motion carried unanimously.

MOTION (Fordham/Lane) to adjourn and set the next regular meeting date for February 4, 2013.

Motion carried unanimously and the meeting adjourned.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary
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