Executive & Legislative Committee

11/05/12 Minutes (330 KB)

Members Present: Krueger, Fordham, Wenzel and Lane

Members Absent: Stevens

Others Present: R DeMars, K Schauf, S Pate, A. Kleczek-Bolin, J. Ashford, B. Michalek, G. Robkin and L. Ohlah

Chair Krueger called the meeting to order at 8:00 A. M. and compliance with the Open Meeting Law was verified. MOTION (Fordham/Lane) to adopt the agenda. Motion carried unanimously.

MOTION (Lane/Fordham) to approve the minutes of the regular October 2, 2012 meeting. Motion carried unanimously.

Public Comment:
MOTION (Wenzel/Fordham) to allow G. Robkin, J. Ashford and L. Ohlah to speak under item # 7 on the agenda pertaining to the BIMC/BOMC matters. Motion carried unanimously.

Communications:
Chair Krueger shared copies of following:
- A letter from the Wisconsin Taxpayers Alliance re: maintaining services and controlling costs for governments.
- Town of Merrimac Resolution 2012-06 Supporting The Development Of A New Commission To Oversee The Badger Reuse Plan And The Sauk Prairie Area Recreational Area.
- E-mail dated October 20, 2012 from Todd Liebman, Corporation Counsel rendering his preliminary guidance and analysis of the BOMC legal status.

Discussion and consideration of ordinance increasing fees to be charged by the County Clerk for the application of marriage license and domestic partnership applications:
Chair Krueger and R. DeMars, County Clerk advised this is the same ordinance prepared and approved by committee last month to be presented at the October agenda; however, It was pulled to ensure the minimum filing period for review was met prior to forwarding to the county board for action.  A. Kleczek-Bolin, Assistant Corporation Counsel advised no action is necessary as committee had already approved last month.

Discussion and possible recommendations on requests from Conservation, Planning and Zoning Committee regarding: What oversight committee should be the primary conduit in handling matters related to the Army Ammunition Plant and the status and continuing need for the BIMC/BOMC:
Chair Krueger advised Dick Grant specifically requested a review of the BIMC/BOMC status by this committee. Discussion began with comments from public:

* G. Robkin, Baraboo, concerned this is basically a waste of time, current structure of BIMC/BOMC has been attentive to specific criteria, concepts and values required and have been diligent in their efforts to accomplish the creation of a reuse plan.

* L. Ohlah, Merrimac, concerned process with stakeholders and cleaning land which are two key components of reuse plan are inconsistent. She requested committee table any action. Chair Krueger advised this committee had no intent to create a resolution today.

*Supervisor J. Ashford on behalf of Town of Merrimac, regarding their resolution; concerned it is premature and should wait to review it after a master plan is presented by the DNR. Supervisor Wenzel puzzled as to why Dick Grant went to CPZ with concerns and not directly to BMOC. The background history and  collaborative makeup of the parties of the BIMC/BOMC was discussed at length concluding at this time; the commission works as a collaborative relaying dialogue to other parties on the resolution. Chair Krueger clarified that Sauk County will not and has no intentions dictating what should be done. Mark Aquino, DNR has advised a preliminary plan will be forwarded to Sauk County and opinions will be accepted in the development of a master plan. Chair Krueger recommended CPZ be designated the major contact from DNR or other agencies. That body has the ability to refer to other committees. A. Kleczek-Bolin, Assistant Corporation Counsel directed to review the Rules of the Board and provide an opinion for a procedure to name CPZ as the contact for the beginning point of process for agreements that Sauk County will enter. Committee agreed as the master plan matures, the reconstitution of a committee will be reviewed.

MIS Department:
S. Pate, MIS Director, presented the monthly report including a status report on the Allscripts Implementation with Public Health and list of bills for his departments. MOTION (Wenzel/Fordham) to receive the report and approve bills in the amount of $69,201.43. Motion carried unanimously.

Computer Donation Requests:
None.

Resolution Authorizing the Purchase of Replacement Servers for the Sheriff’s Records Management System:
S. Pate, MIS Director, advised the system is need of replacement due to age and explained the benefits of migrating from the current physical server architecture to virtual server architecture to improve system redundancy and eliminate the numbers of servers required from seven to three. MOTION (Lane/Fordham) to approve resolution and forward to county board for consideration at their November 20, 2012 meeting. Motion carried unanimously.

County Clerk Department:
R. DeMars, County Clerk, presented the monthly report and list of bills for her department. MOTION (Fordham/Lane) to receive the report and approve bills in the amount of $20,452.48. Motion carried unanimously.

Corporation Counsel Department:
A. Kleczek-Bolin, Assistant Corporation Counsel, presented the monthly report and list of bills for his department. MOTION (Wenzel/Fordham) to receive the report and approve bills in the amount of $1,633.81. Motion carried unanimously.

Administrative Coordinator Department:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. MOTION (Fordham/Wenzel) to receive the report and approve bills in the amount of $82.03. Motion carried unanimously.

County Board Chair:
Chair Krueger reported on his monthly activities:

• Status update on Finance budget amendments
• 10/3 Meeting with Jon Hochkammer, Legislative Director WCA & Rick Stadelman, Executive Director, WTA
• 10/8 Meeting with Dean Pleger, UW Baraboo/Sauk County Campus (Residential Facility options)
• 10/10 Meeting with Sheriff & Management group regarding wage compression item going to county board
• Status update on purchase of 80 acres in Town of Dellona
• Fermentation Fest
• 10/12 Joint meeting Personnel & Finance and Finance
• 10/15 ICC meeting with Kerry Beghin
• Status on meetings and conference calls with Todd Liebman, Kathy Schauf, Tim Stieve, Steve Schneider, Mike Scalise, and Attorneys for Whyte Hirschboeck Dudek, re: Hilbert Communication resolution and required legal documents
• 10/22 Meeting with Vernon County, re: discussing process of building new HCC
• 11/1 Ho-Chunk status update

Explore amending Sauk County Code of Ordinances Ch 13.29 of the Personnel Ordinance:
Committee consensus to remove the positions of Administrative Coordinator and Corporation Counsel (only) as they answer to the Executive and Legislative Committee.

Discussion and consideration of changes to the CDBG housing and Revolving Loan Fund Program: Regionalization – fund allocation structure. Upcoming meeting of local representation.
K. Schauf, Administrative Coordinator advised no additional information at this time.

Possible closed session pursuant to Wis. Stat. 19.85 (1) (g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which is or is likely to become involved. Ho-Chunk Nation application for land in trust to the U.S. Bureau of Indian Affairs, and status of Freedom of Information Act Suit:
MOTION (Wenzel/Fordham) to go into closed session pursuant to Wis. Stat. 19.85 (1) (g) conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which is or is likely to become involved. Ho-Chunk Nation application for land in trust to the U.S. Bureau of Indian Affairs, and status of Freedom of Information Act Suit , allowing A. Kleczek-Bolin, Assistant Corporation Counsel to remain. Roll call vote: AYE: (4) M. Krueger, J. Fordham, W. Wenzel and J. Lane. NAY: (0) ABSENT: (1) D. Stevens.

MOTION (Lane/Fordham) to reconvene in open session immediately following the closed session. Motion carried unanimously.

MOTION (Wenzel/Lane) to adjourn and set the next regular meeting date for December 4, 2012. Motion carried unanimously and the meeting adjourned.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary