Executive & Legislative Committee

03/03/10 Minutes (10 KB)

Members Present: Krueger, Wenzel, Endres, Fordham, and Stevens

Others Present: K. Schauf, A. Kleczek, B. Mielke, J. Ramsey, J. Schernecker, T. Kriegl, V. Hartje, S. Bach, B. DeMars, L. Wiese, L. Volz, J. Ashford, and news media representative

Chair Krueger called the meeting to order at 6:00 P.M. and compliance with the Open Meeting Law was verified.

In the interest of non-committee Board members in attendance, Chair Krueger suggested reversing the order of items #5 (Consideration of programs and priorities) & 6 (Discussion/Possible Changes to Rules of the Board) on the agenda. Motion by Endres, seconded by Wenzel to approve the agenda with the aforementioned change. Motion carried.

Public Comment:

Supervisor Kriegl requested to speak; Acting Corporation Counsel Kleczek confirmed a previous legal opinion, issued by her office, confirming County Board Supervisors cannot speak under the “public comment” portion of an agenda.

Communications:

None

Discussion/Possible Changes to Rules of the Board:

Supervisor Hartje verbally proposed the following changes:

1. Eliminate requirement for County Board action to authorize Board Supervisors to attend conferences/conventions. Kleczek cited the statutory requirement for Board action. Discussion followed with no motion being offered for adoption.
2. Eliminate the Economic Development Committee from the list of standing Board committees. Discussion followed with no motion being offered for adoption.
3. Contract with an outside agency to complete a study of Pod A. Discussion followed with no motion being offered for adoption; however, Chair Krueger indicated this suggestion will be given to the Finance and E&L committees for future consideration.

Supervisor Kriegl distributed a printed list of proposed changes, which were considered on their individual merits; including a proposed change to Sauk County Financial Policy 15-95 (on file). Discussion followed with no motion being offered for adoption.

No other County Board Supervisors present at the meeting offered proposed rule changes.

The Committee next considered items previously discussed and listed in “Draft #2, 3.2.2010, Issues that can be addressed in the Rules of the Board” (on file), as follows:

1. Removal of Supervisor from a Committee. Motion by Wenzel, seconded by Fordham to include this item as a proposed change to the Rules of the Board. Motion carried.
2. Resignation by supervisor from a committee. Motion by Stevens, seconded by Endres to include this item as a proposed change to the Rules of the Board. Motion carried.
3. How/when can supervisors not on a committee speak at that committee meeting? Discussion followed with no motion being offered for adoption; consensus of members being this matter should be covered in supervisor orientation.
4. Committee Structure - Two committees currently oversee fiber optic cable. Discussion followed with no motion being offered for adoption.
5. Discuss adding Sustainability Note to Resolutions. Discussion followed with no motion being offered for adoption; consensus of members being this is not an item to be included in the Rules of the Board.
6. Eliminate Baraboo Range Commission. Motion by Stevens, seconded by Endres to include this item as a proposed change to the Rules of the Board. Motion carried.
7. Add to Special Committees: “Security and Facilities Committee - Membership is as stated in Wis. Stat. SCR 70.39 (3) (2009)”. Motion by Fordham, seconded by Wenzel to include this item as a proposed change to the Rules of the Board, along with an explanation of the committee’s duties. Motion carried.
8. Change “Property and Resource” to “Property and Resources”. Motion by Fordham, seconded by Stevens to include this item as a proposed change to the Rules of the Board, discussion followed with Supervisors Fordham and Stevens withdrawing their motion. Motion
   was then offered by Wenzel, seconded by Stevens to change “Property and Resource” to “Property and Insurance” and include as a proposed change to the Rules of the Board. Motion carried.
9. Exclusion of County Board Members from meetings, as referenced in updated proposed language change on 3-3-2010 by A. Kleczek (on file).
   1. Cannot exclude a member from County Board Meetings. Discussion followed with no motion being offered for adoption.
   2. Can only exclude from a committee meeting if the board adopts a rule. Discussion followed with no motion being offered for adoption.
   3. Exclusion from closed session (for cause, as described therein). Discussion followed with a motion by Fordham, seconded by Endres to include this item as a proposed change to the Rules of the Board. Motion carried.
10. The Committee authorization to send up to 2 members to up to two conventions - is this for special committees or standing committees? Committee consensus was this pertained to standing committees.

Consideration of Programs and Priorities:

The following departments reviewed their programs and priorities with Committee members: Administrative Coordinator, MIS, Corporation Counsel and County Clerk.

Motion by Stevens, seconded by Fordham to adjourn. Motion carried and the meeting adjourned at 9:40 P.M.

Respectfully submitted: Beverly J. Mielke, County Clerk-Secretary