Executive & Legislative Committee

08/02/11 Minutes (438 KB)

Members present: M. Krueger, J. Fordham, S. Alexander, S. Bach and W. Wenzel

Members absent:

Others Present: County Clerk, Rebecca DeMars; MIS Director, Steve Pate and Corporation Counsel, Todd Liebman, Supervisor Peter Murray

Chair Krueger called the meeting to order at 8:01 A.M. and compliance with the Open Meetings Law was verified.

Motion by Fordham, seconded by Wenzel to approve the agenda for this meeting adopting a change to postpone item (9b),( 11a) and( 11b) to a special Executive and Legislative meeting to be held on August 16, 2011 at 4:30 P.M. Motion carried unanimously.

Motion by Bach, seconded by Alexander to approve the minutes of the regular July 5, 2011 meeting. Motion carried unanimously.

Public Comment:
None

Communications:
     • Survey received from Sauk County Clerk regarding Counties going paperless (to be discussed in further detail under reports.
     • Chair Krueger’s latest e-mail to Jon Greendeer, President Ho-Chunk Nation regarding proposed dialog with Nation.

Discussion of videotaping committee and board meetings:
Item placed on agenda per request of Supervisor Kriegl; however, he is not in attendance. Discussion followed. This committee would be willing to review again if Supervisor Kriegl submits a plan as to a suggested process and costs.

Discussion and possible resolution of revisions to Sauk Co. Code Ch. 36, Ethics and Values:
Corporation Counsel reported to the committee that he received only two comments, which were from Supervisors’ Fordham and Bach. Committee members provided their views and assessments.
Motion by Fordham, seconded by Bach to forward the resolution to the County Board for consideration at the August 16, 2011 meeting. Motion carried unanimously.

NOTE: Supervisor Wenzel has been excused and left the meeting at 8:35 A.M.

MIS:
MIS Director presented the monthly report and list of bills. He highlighted past month’s priority projects; preparing the 2012 MIS budgets for departments; and, reviewed new help call management procedures that MIS staff is implementing. Motion by Bach, seconded by Fordham to receive the report and approve bills in the amount of $ 116,274.19. Motion carried unanimously.

MIS Director presented a request for computer donations from an organization titled “Computers For Kids”. This is an organization that provides low income families, plus schools and non-profits who work with children, with computer equipment. They are looking for flat panel LCD monitors and asking if Sauk County has any to donate. Sauk County has monitors currently that we have tried to sell unsuccessfully. If Sauk County does not sell them, they will be disposed of since they have no value to Sauk County. Corporation Counsel requests MIS Director to find out if the organization has non-profit status.

MIS 2012 departmental budget:
Pate has estimated figures for his budget, but it will not be available due to time spent on preparing all of the other departments’ budgets first. Motion by Fordham, seconded by Bach to postpone item (8c) until the regular September 6, 2011 Executive & Legislative meeting. Motion carried unanimously.

County Clerk:
County Clerk presented the monthly report and list of bills. She updated the committee on prior month’s projects; including finalizing July election procedures; preparing for August election; and handling a larger volume of phone calls and e-mail updates from GAB in preparation for these recall elections for the 14th State Senate District; WCA registrations have been sent in for the annual conference Sept. 25-27 in Wisconsin Dells; and, the last municipal resolution adopting the tentative supervisory district plan was received on July 25. Chair Krueger additionally provided information on the redistricting process. Motion by Fordham, seconded by Alexander to receive the report and approve bills in the amount of $ 4,617.03. Motion carried unanimously.

2012 County Clerk departmental budget:
This item (9b) previously postponed to a special Executive & Legislative meeting on August 16, 2011 at 4:30 P.M.

Corporation Counsel:
Corporation Counsel presented the monthly report and list of bills. He provided monthly department statistics; briefly updated the committee on the Ho- Chunk Trust Land Issue; WRS employee’s portion as a pre-tax deduction; and office Labor Relation matters. Motion by Bach, seconded by Fordham to receive the report and approve bills in the amount of $ 760.49. Motion carried unanimously.

Corporation Counsel’s 2012 departmental Budget:
Committee was advised of no real significant changes. He provided background information on possibly considering charging some additional fees. This topic item (10c) was next on the agenda, but discussion was allowed at this time since it involved his department’s budget analysis. Motion by Alexander, seconded by Fordham to approve the 2012 Budget as presented and not include additional fees. Motion carried unanimously.

Consideration of a possible fee to be charged by Corporation Counsel for guardianships and protective placement actions:
Item (10c) previously discussed under Corporation Counsel 2012 departmental budget.

Administrative Coordinator:
R. DeMars distributed the Administrative Coordinator’s monthly Committee Budget Report.
Chair Krueger noted that these items (11a) and (11b) will be added to the special Executive and Legislative committee meeting on August 16, 2011 at 4:30 P.M.

County Board Chair:
Chair Krueger reported on his monthly activities, specifically noting:
     • Board of Adjustment interviews ended on July 12.
     • July 22-Met with Alene; Assistant Corp. Counsel to review reorganization meeting agenda for Board of Adjustment.
     • July 22- Phone conference with DNR and DOT representatives, re: Initial Trails for Subcommittee meeting.
     • July 25- Economic Development Committee meeting.
     • July 26- Worked with ATC, Buckwheat Valley Coalition, and Brentt Michalek; Conservation, Planning & Zoning Director to arrange a presentation of joint meeting of Land Conservation and Planning and Zoning.
     • July 27-Meeting with State Senators Schultz and Cullen.
     • August 1-Monthly meeting with Dean Pleger.
He provided additional information as to the survey the County Clerk received dated July 11, 2011 from other counties going paperless, along with the possibility of using tablets.

Motion by Fordham, seconded by Bach to adjourn and set the next regular meeting date for Tuesday, September 6, 2011 at 8:00 A.M. Motion carried and the meeting adjourned.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary