Executive & Legislative Committee

03/06/12 Minutes (487 KB)

Members Present: Krueger, Fordham, Bach, Wenzel and Alexander

Members Absent:

Others Present: R. DeMars, K. Schauf, S. Pate, T. Liebman, J. Schernecker, T. Kriegl, P. Murray and T. Damos

Chair Krueger called the meeting to order at 8:00 A.M. and compliance with the Open Meeting Law was verified. MOVED (Alexander/Wenzel) to approve the agenda. Motion carried unanimously.

MOTION (Bach/ Fordham) to approve the minutes of the regular February 6, 2012 meeting, February 15, 2012 special meeting and February 20, 2012 special meeting. Motion carried unanimously.

Public Comment:
None.

Communications:
- Letter from WCA announcing dates for 2012 District Meetings
- Copy of e-mail from Supervisor J. Smoke re: suggestion for amendment to the Rules of the Board.
- Copy of original e-mail from Supervisor T. Kriegl submitted again for review.
Supervisor T. Kriegl requests to speak voicing his concern is that his original e-mail submitted with suggested amendments to the Rules of the Board was not given consideration. (both e-mails to be discussed under # 22)
- Tom Fehrenbach will be taking the County Board group picture again this year. A reminder will be placed on the County Board agenda.

MIS Department:
S. Pate, MIS Director, presented the monthly report and list of bills for his department. MOTION (Fordham/Bach) to receive the report and approve invoices in the amount of $ 23,208.11. Motion carried unanimously.

Computer Donation Requests:
-Human Services Community Support Program requesting one computer, monitor, keyboard and mouse for a client. MOTION (Wenzel/Bach) to approve the request. Motion carried unanimously.
- Human Services W-2 Program requesting one computer, monitor, keyboard and mouse for a client. MOTION (Fordham/Alexander) to approve the request. Motion carried unanimously.
-Worm farm Institute requesting two computers, two monitors and one laptop for increased staff and summer interns in preparation for Fermentation Fest 2012. MOTION (Wenzel/Fordham) to approve the request. Motion carried unanimously.

County Clerk Department:
R. DeMars, County Clerk, presented the monthly report and list of bills for her department. MOTION (Fordham/Alexander) to receive the report and approve invoices in the amount of $ 7,123.95. Motion carried unanimously.

A. Discussion of process for Naming the Official Sauk County Newspaper.
R. DeMars, County Clerk provided information as to the bid process in 2010. MOTION (Bach/Alexander) to postpone until next month, requesting the Administrative Coordinator and Corporation Counsel review statutes and requirements. Motion carried unanimously.

B. Update on SVRS memorandum of understandings with other municipalities.
R. DeMars, County Clerk addressed concerns with continuing to provide this service to 30 relier municipalities, noting the volume of time and work required for her office but how it could create a financial and administrative burden on the local municipalities. Her office will still have a large portion of SVRS duties to perform for all county, school district and municipal jurisdictional judge races. MOU’s can be contracted for 1-3 years generating enough revenue at this time, covering one current deputy position each year. Chair Krueger and K. Schauf, Administrative Coordinator will cover this topic briefly at the next Intergovernmental meeting on March 29, 2012.

Corporation Counsel:
T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department. A copy of the Corporation Counsel Annual Report was additionally distributed with concerns or comments to be directed to T. Liebman. MOTION (Bach/Wenzel) to receive the report and approve invoices in the amount of $ 878.99. Motion carried unanimously.

Administrative Coordinator Department:
K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. MOTION (Bach/Wenzel) to receive the report and approve invoices in the amount of $ 16,667.82. Motion carried unanimously.

County Board Chair:
Chair Krueger reported on his monthly activities:
-WCA Exchange meeting February 7-8 (reminding members of availability to access to all events and past material information from the WCA website if interested)
-Economic Development Committee on February 27 re: update status of Hwy 12 Bypass issues both current and for future stakeholders
-Update on Planning & Zoning/Lake Redstone Dam re: consideration of moratorium for March County Board agenda
-Meeting with Chancellor Cross and Dean Pleger
-Update on meeting with Town of Spring Green Chair re: recommendations on Community Forest proposed plans
-Joint Personnel and Finance committees meet on Friday, March 9. Chair Krueger will attend to get suggestions and recommendation for committee (s) structure
-Update on Intergovernmental meeting on March 29 and request for items to be included on the agenda. (Chair Krueger distributed a copy of letter he mailed to Sauk County Official’s highlighting date, time, location, RSVP information, particular topics to be discussed and two guest speakers, John Koskinen, Chief Economist & Division Administrator, Research and Policy for the WDOR and Mark O’Connell, Executive Director of the WCA .)

Consideration of a resolution Honoring Al Dippel for years of service.
MOTION (Alexander/Fordham) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a resolution Honoring Steven Bach for years of service.
MOTION (Fordham/Wenzel) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a resolution Honoring Lowell C. P. Haugen for years of service.
MOTION (Wenzel/Bach) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a resolution Honoring Joel Gaalswyk for years of service.
MOTION (Alexander/Fordham) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a resolution Honoring Judith Stoeckmann for years of service.
MOTION (Fordham/Alexander) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a resolution Honoring Lester Wiese for years of service.
MOTION (Bach/Wenzel) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a resolution Honoring Linda Borleske for years of service.
MOTION (Alexander/Bach) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Consideration of a Resolution National County Government Month - April 2012 “Healthy Counties, Healthy Families.”
MOTION (Wenzel/Fordham) to approve the resolution and forward to the County Board for consideration at the March 20, 2012 meeting. Motion carried unanimously.

Discussion and consideration of changes to the CDBG Housing and Revolving Loan Fund program: regionalization.
K. Schauf, Administrative Coordinator had no updates to report at this time.

Discussion and consideration of March Intergovernmental meeting.
This item was covered under the County Board Chair’s report.

Discussion and consideration of Board day of training.
K. Schauf, Administrative Coordinator had no changes from last month’s proposed agenda.

Discussion and consideration of structure and possible amendments to the Rules of the Board.
T. Liebman, Corporation Counsel distributed a copy of an updated “draft” Rules of the Board with amendments from last month’s meeting. Chair Krueger reminded those present that prior to last month’s E & L meeting; our Corporation Counsel did review all suggestions he had received and included those he could support putting in a “draft” format that was legally sufficient. Copies of all these same suggestions were provided to the committee last month. The new e-mail from Supervisor Smoke was reviewed.

Rules of the Sauk County Board of Supervisors:
Rule I. (D) Adding the following language: in italics
D. The Chair shall preserve order and decorum. “All comments, debates and discussions shall be appropriate and to the point of topic under discussion, and conducted in a manner that is civil, and respectful of all concerned.” The Chair may speak to points……

Supervisor Fordham provides comment to this suggestion as she spoke with Supervisor Smoke and this request has come about as a response to an earlier noted racial comment at a board meeting. Committee members could not reach a consensus as to whom or how to define the term “appropriate”. MOTION (Bach/Wenzel) to create Rule I. (F) All comment, debate and discussion by members at Board and Committee meetings shall be limited to the topic under discussion, and conducted in a manner that is civil, and respectful. Motion carried unanimously.

Chair Krueger expresses concern that Supervisor Kriegl understands not all supervisors’ suggestions were included; but all of them were reviewed. Committee proceeds to again review each one of Supervisor Kriegl’s requests on his earlier e-mail:

Rules of the Sauk County Board of Supervisors:
Amending Rule I (A) adding language: in italics in various areas; a word in the first sentence and adding a sentence after the first sentence.
As provided by statute, the Sauk County Board of Supervisors..…..in even numbered years and “Temporarily” adopt rules and regulations of the board. The rules and regulations of the board adopted at the organization meeting will be reviewed for re-adoption as they are or as modified during the May meeting of even numbered years. The rules adopted in May will be used until the term expires or other changes are made. Adoption/modification of the rules during the organization and May meeting will be made by a simple majority vote. Regular and special meetings of the Board…….
Unanimous consensus by committee to leave original language.

Amending Rule III (D) by striking the last sentence and adding a new last sentence: “Once the committees having jurisdiction over the proposed matter have had a meeting in which the matter could have been agendized, the matter shall be placed on the county board agenda at the request of an individual board member.”
Unanimous consensus by committee to leave original language.

Adding a New Rule III (E) “County board members can address the board about any issue during scheduled appearance or public comment session. If the issue is not on the agenda, the board cannot act on the issue. An advance request is required for individuals (not representing a committee) to speak as a scheduled appearance but not for public comment.”
Unanimous consensus by committee to leave original language.

Amending Rule VI ( C) Changing the following language three to “ten” minutes and adding “per round “at the end of the paragraph.
Unanimous consensus by committee to leave original language.

Adding New Rule VII (E) “County board members who attend Sauk County Towns Association meetings, the intergovernmental meetings scheduled by Sauk County for all county, city, town and village officials and county board chair advisory committee meetings can automatically claim per diem and mileage for attending said meetings.”
Unanimous consensus by committee to leave original language.

Standing Committees of the Board:

Chair Krueger advises the structure language of the Economic Development Committee be changed to: At least one (1) member comprised of these committees.

Supervisor Murray stated his disagreement in putting Human Services and Public Health under the same oversight committee. Chair Krueger noted this was the TMG Ad Hoc Committee recommendation.

Supervisor Murray proposes a new rule be created “No Committee shall have a quorum of members of another committee.”

Chair Krueger reminds those present that these suggestions and requests are all to be brought forward and discussed at the County Board Organizational meeting in April.

Discussion by committee members regarding scheduling a special meeting to review the outcome of the Joint Finance and Personnel Meeting on Friday, March 9 for recommendation to March County board for consideration. Chair Krueger suggested he will attend the joint meeting to receive decision. Unanimous consensus by this committee to adhere to the final recommendation from the Joint Finance and Personnel meeting on Friday, March 9 as to the ruling of combining Finance and Personnel committees into one and forward the decision on to the March 20, 2012 County Board meeting for consideration.

Corporation Counsel to make revisions to the Rules of the Board as achieved by unanimous consensus of this committee.

MOTION (Wenzel/Bach) to adjourn and set the next regular meeting date for Monday, April 2, 2012 in consideration of the Presidential Preference Vote-Spring Election on Tuesday, April 3, 2012. Motion carried unanimously and the meeting adjourned at 12:00 P.M.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary