Executive and Legislative Committee

 

Executive & Legislative Committee

Monday, May 4, 2015; 9:00 A.M.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

 

Members Present:  Krueger, Fordham, Polivka, Fish and Czuprynko

Members Absent:    Pate

Others Present:  Jelinek, DeMars, Liebman, Schauf, Evert, Ashford and Wenzel

 

Chair Krueger called the meeting to order at 9:01 a.m. and compliance with the Open Meeting Law was verified.

 

MOTION (Fordham/Polivka) to adopt the agenda.   Motion carried unanimously.

 

MOTION (Fordham/Fish) to approve minutes of the regular meeting on April 2nd and special meetings on April 21st and April 30th, 2015 with corrections to the minutes of April 21st ; adding Tut Gramling and Eric Peterson to others present and deletion of duplication wording  “MOTION (Fordham/Czuprynko) to approve the resolution” on the first page, second paragraph from the bottom.   Motion carried unanimously. 

 

Public Comment:   None.

 

Communications:   

a. 4/14/15 Memorandum: 2015 WCA Annual Business Meeting Resolutions

b. 4/28/15 Letter:  Senator Erpenbach and Representative Considine

c. 4/30/15 Letter:  Supervisor Ashford regarding BOMC

d. 4/29/15 Article: The Daily Cardinal regarding lack of issued payments for construction of student housing at UW-Baraboo/Sauk County

e. 4/28/15 Letter:  Representative Ed Brooks

f. 5/1/15   Email: To all GHC-SCW members; From Ken Machtan, Board President

 

Request from Supervisor Ashford to be replaced on BOMC.

Chair Krueger recommend drafting a resolution to provide a one year notice for Sauk County to withdraw and submit to board next month.  If a resolution were approved at county board; this could potentially create a lack of a quorum for this committee since already currently; the Town of Merrimac does not attend any meetings and the DNR typically does not attend.   Committee discussion identified concerns with the value of this committee and the continuous lack of full attendance of the five member committee.  Committee consensus is; if Supervisor Ashford feels it is not a fit, workable progress for her; then replace her as she has requested.   MOTION (Czuprynko/Fordham) to accept the request resignation from of Supervisor Ashford to be replaced on from the BOMC.  AYES:  Fordham, Polivka, Fish and Czuprynko (4).    NAYS:  Krueger (1).  Motion carried. 

 

 

 

 

Update on new election equipment – Becky Evert, Deputy County Clerk.

Evert provided an update on the RFP progress with Steve Pate; anticipating a final RFP by the end of this month, with responses due back mid-later part of June and a resolution to the county board in July.

We have election vendor presentations here in the West Square Building, set for Wednesday, May 13th with both Dominion Voting Systems at 9:00 A.M. and ES & S at 2:00 P.M.  All local municipalities have been invited and county board supervisors.  DeMars had begun this process in 2014 and we continue into 2015 with the need to replace our current system of the AccuVote OS (purchased in 1999) and TSX unit (2006).  It is essential that we replace our aging system and have one in place and functioning before the 2016 election voting cycle begins. 

 

MIS Department:

a. Committee members were directed to contact Pate with any questions regarding the report or bills for his department.   MOTION (Fish/Czuprynko) to receive the report and approve bills in the amount of $ 96,692.13.  Motion carried unanimously. 

b. Consideration of computer donation requests.

MOTION (Polivka/Czuprynko) to approve the computer donation requests as presented.  Motion carried unanimously. 

 

Emergency Management:

a. Jelinek presented the monthly report and list of bills for his department.  MOTION (Fordham/Polivka)                to receive the report and approve bills in the amount of $ 393.44.   Motion carried unanimously.

b. Discussion and consideration of mission, vision and goals.    Jelinek presented his 2016 department mission and goals.

 

County Clerk Department:

a. DeMars presented the monthly report and list of bills for her department.

MOTION (Fish/Czuprynko) to receive the report and approve bills in the amount of $12,755.08.   Motion carried unanimously. 

b. Discussion and consideration of mission, vision and goals.  DeMars presented her 2016 department mission and vision with changes to desired services and goals from the 2015 format.

 

Corporation Counsel Department:

a. Liebman presented the monthly report and list of bills for his department. 

MOTION (Polivka/Fish) to receive the report and approve bills in the amount of $ 1,426.62.              Motion carried unanimously. 

b. Discussion and consideration of mission, vision and goals.  Liebman presented his 2016 department mission and goals; highlighting anticipated additional advancement with the new online case system being used by all attorneys and staff.

 

Chair Krueger proposed a 2-3 minute break at 10:58 A.M.   Committee back in session at 11:02 A.M.

 

Administrative Coordinator:

a. Schauf presented the monthly report, list of bills for her department and provided an opportunity for committee feedback discussion of the Mid-Term meeting. MOTION (Fordham/Czuprynko) to receive the report and approve bills in the amount of $ 67.19.   Motion carried unanimously.  

 

b. Discussion and consideration of mission, vision and goals.  Schauf presented her 2016 department mission with anticipated goals and programs.

 

County Board Chair Report:

a. Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.   

 

Discussion of a resolution for Support Adequate State Funding For University Of Wisconsin – Baraboo Sauk County Campus.    A draft copy of the City of Baraboo’s resolution to be considered by their common council on May 12th was reviewed and discussed.  Committee consensus that a resolution should be drafted and initiated through the UW-Baraboo/Sauk County Campus Commission and then present to this committee at a special meeting for consideration.   

 

Consideration of attendance at the WCA Conference: September 20-22, 2015, LaCrosse.

Chair Krueger advised he was able to book a total of 16 rooms for the conference; twelve rooms at the Radisson and four rooms at the Super 8 and newly elected supervisors receive free registration again this year. Committee consensus that this was an acceptable number of rooms booked.  MOTION (Czuprynko/Fish) approving the attendance, registration and allowable hotel and mileage expenses and to draft a resolution allowing thirteen county supervisors to attend the September 20-22, 2015 WCA Conference and forward to the county board for consideration.  Motion carried unanimously. 

 

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.  Request for grant endorsement. 

MOTION (Fish/Czuprynko) to go into closed session pursuant to Wisc. Stats. 19.85 (1) (e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified pubic business, whenever competitive or bargaining reasons require a closed session allowing Liebman, Schauf and DeMars to remain.  Request for grant endorsement.  Roll call:  AYES: (5). Krueger, Fordham, Fish, Polivka and Czuprynko.  NAYS: (0)   ABSENT: (0).   Motion carried unanimously.

 

MOTION (Polivka/Fish) to reconvene in open session immediately following the closed session.  Motion carried unanimously.

 

MOTION (Czuprynko/Polivka) to adjourn until June 1, 2015 at 9:00 A.M. Committee consensus to hold future meetings on the first Monday of each month.  Motion carried unanimously.

 

Respectfully submitted:

 

 

Rebecca A. DeMars

Sauk County Clerk