E & L Committee

October 7, 2014 Approved E & L Minutes (71 KB)

Executive & Legislative Committee

Tuesday, October 7, 2014; 9:00 A.M.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

Members Present:  Krueger, Fordham, Polivka, Czuprynko and Fish

Members Absent:

Others Present:  Pate, Jelinek, DeMars, Liebman, Schauf and Supervisor Wenzel

Chair Krueger called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.

MOTION (Czuprynko/Fish) to adopt the agenda.  Motion carried unanimously.

MOTION (Fordham/Czuprynko) to approve minutes of the regular meeting on September 9, 2014.  Motion carried unanimously.

Public Comment:  None.

Communications:  None.

Discussion and consideration of costs associated with developing additional audio/video recording in meeting room.  Pate presented preliminary costs of $ 15,000 - $ 20,000 received to date; dependent upon what type technology is used for audio/video recording.  He is waiting for costs from an additional vendor.  Pate put forward available options, suggesting video conferencing should be included. Costs presented are not for a wireless system; but would provide reconfiguring the room with daisy-chain able conference microphones and video conferencing.  Money is included in the 2014 budget.   MOTION (Fordham/Czuprynko) to recommend to Property & Insurance Committee that the conversion of room 213 with enhanced audio/video and conference technology be changed, the room use policy be changed to reflect room 213 as a designated committee room use room only and a resolution for a contract be created to be forwarded to county board in November with completion of this technology installation in December 2014.    Motion carried unanimously.

Consideration of a proclamation regarding Fair Housing.  MOTION (Polivka/Fish) to approve this proclamation resolution and forward to the County Board for consideration at October 21 meeting.  Motion carried unanimously.

Consideration of resolution:  Approving a five year agreement with the South Central Library System.

MOTION (Czuprynko/Fordham) to approve resolution and forward to the County Board for consideration at October 21 meeting.  Motion carried unanimously.

MIS Department:

a:  Pate presented the monthly report and list of bills for his department.

MOTION (Polivka/Czuprynko) to receive the report and approve bills in the amount of $ 214,363.69.  Motion carried unanimously.

b:  Computer Donations.  None.

c:  Reconfiguration of Room 213 for Technology.  Discussion covered under agenda item #6.

Emergency Management:

                a:  Jelinek presented the monthly report and list of bills for the department.

MOTION (Fish/Polivka) to receive the report and approve bills in the amount of $ 146.49.  Motion carried unanimously.

County Clerk Department:

                a:  DeMars presented the monthly report and list of bills for the department.

MOTION (Fordham/Fish) to receive the report and approve bills in the amount of $ 15,269.89.  Motion carried unanimously.

Corporation Counsel Department:

a: Liebman presented the monthly report and list of bills for his department.

MOTION (Fish/Czuprynko) to receive the report and approve bills in the amount of $1,174.39.  Motion carried unanimously.

Administrative Coordinator:

a: Schauf presented the monthly report and list of bills for her department.

MOTION (Fish/Polivka) to receive the report.  No bills for approval.  Motion carried unanimously. 

b: Discussion and Consideration of TID #2 Plain.

Schauf presented an overview of the situation/status of TID #2 with the Village Board’s request for consideration to declare it a distressed district.   Committee consensus to allow Schauf to vote to declaring Plain TID #2 a distressed district.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

County Board Chair Report:

a: Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.  (SCHCC – Oct 18th Honoring Our History Celebrating the New Invitation on file).  Supervisor Wenzel responded to BOMC item in Chair’s report and distributed copies to (committee members only) of conversations that occurred after the BOMC meeting.

b:  TAC/PAC appointment.  Chair Krueger presented a brief summary of these appointments for the I90-94 Wis DOT Corridor Study.   Political Advisory Committee (PAC) appointment is normally Chair of the Board with an alternate supervisor appointment of Supervisor Moore; and the Technical Advisory Committee (TAC) appointments selected have to be confirmed. 

Possible closed session pursuant to Wisc. Stats. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the [governmental] body has jurisdiction or exercises responsibility.  Performance evaluation of Administrative Coordinator:

MOTION (Czuprynko/Polivka) to go into closed session pursuant to Wis. Stat. 19.85 (1) (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the (governmental) body has jurisdiction or exercises responsibility. Performance Evaluation Administrative Coordinator and to allow Schauf to remain.

Roll call vote:   AYES:  (5) Krueger, Fordham, Polivka, Fish and Czuprynko.  NAY:  (0).

MOTION (Fish/Polivka) to reconvene in open session immediately following the closed session.  Motion carried unanimously.

MOTION (Fordham/Polivka) to adjourn until November 3, 2014 at 9:00 A.M.  Motion carried unanimously.

Respectfully submitted:

Rebecca A. DeMars

County Clerk/Secretary