E & L Committee

August 3, 2015 E & L Meeting Minutes (70 KB)

Executive & Legislative Committee

Monday, August 3, 2015, 9:00 A.M.

Sauk County West Square Building, Room 213, 505 Broadway, Baraboo WI

Members Present:  Krueger, Fordham, Polivka, Fish and Czuprynko

Members Absent:   

County Personnel:  Steve Pate, MIS Coordinator; Brentt Michalek, Interim Administrative Coordinator;  Jeff Jelinek, Emergency Management Director; Rebecca DeMars, Sauk County Clerk; Becky Evert, Deputy County Clerk; Todd Liebman, Corporation Counsel; Janelle Krueger, Criminal Justice Coordinator; Lisa Vodak, EMBS/MIS Program Support Specialist; Kerry Beghin, Controller and Michelle Posewitz, Personnel Director.

Others Present:  John Moran

Chair Krueger called the meeting to order at 9:00 a.m. and compliance with the Open Meeting Law was verified.

MOTION (Fish/Polivka) to adopt the agenda moving up items’ # 13 and # 14; “consideration of resolutions Commending Rick Paape and Authorizing a Contract with Robert Half Technologies” after item # 5c, MIS Program Review form for 2016 Budget; and to postpone the approval of prior month’s minutes until a special meeting before the next County Board meeting as the item was not on the agenda.  Motion carried unanimously.

Public Comment:

a. John Moran, Reedsburg;  re: Concerns of Agenda item of  Land In Trust By The Federal Government For the Benefit Of The Ho-Chunk Nation at July County Board.

Communications:  None.

Steve Pate, MIS Department:

a. Pate presented the monthly report and list of bills for his department.  MOTION (Czuprynko/Fordham)          to receive the report and approve bills in the amount of $ 164,714.24.  Motion carried unanimously.

b. No computer donation requests presented for consideration.

c. Pate presented the 2016 Budget program review report for his department.

Consideration of a resolution Commending Rick Paape for over 18 years of service:

MOTION (Fordham/Polivka) to approve and forward to county board for their consideration at the

August 18, 2015 meeting.  Motion carried unanimously.

Consideration of a resolution Authorizing a contract with Robert Half Technologies for custom programming services:

MOTION (Polivka/Fish) to approve and forward to county board for their consideration at the

August 18, 2015 meeting.  Motion carried unanimously.

Jeff Jelinek, Emergency Management

a. Jelinek presented the monthly report and list of bills for his department. MOTION (Polivka/Czuprynko) to receive the report and approve bills in the amount of $ 4,526.84.  Motion carried unanimously.

b. Jelinek presented the 2016 Budget program review report for his department.

Janelle Krueger, Criminal Justice Coordinator:

a. Krueger presented the monthly update and list of bills for her department.   MOTION (Fordham/Fish)                      to receive the report and approve bills in the amount of $ 1,919.33.   Motion carried unanimously. 

b. Krueger presented the 2016 Budget program review report for her department.

Rebecca DeMars, County Clerk Department:

a. DeMars presented the monthly report and list of bills for her department.  MOTION (Fish/Czuprynko)                     to receive the report and approve bills in the amount of $ 2,785.75.   Motion carried unanimously. 

b. DeMars presented the 2016 Budget program review report for her department.

c. DeMars expressed her concern for the need to fill the upcoming full -time deputy county clerk position in her office upon her retirement in order to begin the necessary cross training of all required duties of the office to continue efficient public service.  Michalek, Beghin and Posewitz additionally presented ideas that had been discussed as to sharing a position to assist the Accounting department; looking at the possibilities of this vacant position (50/50) with Accounting or within the Administrative Coordinator, Personnel and Accounting departments.  Committee consensus was to fill the full time position and any additional shared positions or duties would be reviewed through the budget process.

Todd Liebman, Corporation Counsel Department:

a. Liebman presented the monthly report and list of bills for his department.  MOTION (Polivka/Fish) to receive the report and approve bills in the amount of $ 2,474.69 with the exception of the invoice in the amount of $ 1,481.75 which is the responsibility of the Board of Adjustment for payment.    Motion carried unanimously.

b. Liebman presented the 2016 Budget program review report for his department.

Brentt Michalek, Interim Administrative Coordinator:

a. Michalek presented the monthly report and list of bills for the department.  MOTION (Polivka/Czuprynko) to receive the report and approve bills in the amount of $ 26.83.   Motion carried unanimously. 

b. Michalek presented the 2016 Budget program review report for his department.

County Board Chair Report:

a. Chair Krueger presented his monthly report of meetings, activities and concerns over the past month and highlighted upcoming events and meetings.  

Consideration of resolution Honoring Rebecca A. DeMars for over 35 years of service:

MOTION (Fordham/Fish) to approve and forward to county board for their consideration at the

August 18, 2015 meeting.  Motion carried unanimously.  

Consideration of a resolution Adopting Law Enforcement Policies required for submission of a Community Development Block Grant:

MOTION (Polivka/Fordham) to approve and forward to county board for their consideration at the

August 18, 2015 meeting.   Motion carried unanimously

Discussion and possible recommendation on Amendment to Tax Increment Finance District No. 2 and Creation of Tax increment Finance Districts No. 3 and No. 4, Village of West Baraboo:

MOTION (Czuprynko/Fish) to support the Amendment to Tax Increment Finance District No. 2 and the Creation of Tax Increment Finance Districts No. 3 and No. 4, Village of West Baraboo.

Consideration of possible changes to Sauk Co. Code Ch. 35 regarding the powers and duties of the Administrative Coordinator: Liebman advised he received no information or comments from supervisors. Committee consensus to remove the “Personnel Committee” and language associated in relation to it.  Liebman will draft the proposed amendment changes for the Personnel Committee to review on Friday, August 7^th.  MOTION (Czuprynko/Polivka) to approve the changes to Sauk Co. Code Ch. 35 to the powers and duties of the Administrative Coordinator and forward to county board for their consideration at the August 18, 2015 meeting.  Motion carried unanimously.

MOTION (Czuprynko/Polivka) to adjourn until September 3, 2015 at 8:15 a.m. Motion carried unanimously and the meeting adjourned at 12:36 p.m.

Respectfully submitted:

 Rebecca A. DeMars

Sauk County Clerk