E & L

January 6, 2014 Executive & Legislative Committee Meeting Minutes (142 KB)

MINUTES

Executive & Legislative Committee

Monday, January 6, 2014, 8:00 A.M.

Sauk County West Square Building, 505 Broadway, Room 213, Baraboo, WI

Members Present:  Krueger, Fordham, Wenzel, Lane and Stevens

Members Absent:

Others Present:  Schauf, Pate, Liebman, DeMars, Schernecker and Lins

Chair Krueger called the meeting to order at 8:00 A.M. and compliance with the Open Meeting Law was verified.

MOTION (Lane/Stevens) to adopt the agenda.  Motion carried unanimously.

MOTION (Fordham/Lane) to approve minutes of the regular meeting on December 3 and special meeting on December 17, 2013.  Motion carried unanimously.

Public Comment:

Tim Lins, Director of Sauk County Snowmobile Trails requests the trails connect Sauk and Dane Counties and wishes to participate in discussions of this project.

Communications:   

Chair Krueger shared the following:

1. 12/17/13 Statement of Benefits & Membership – Wisconsin Counties Association.
2. 12/20/13 E-mail – DNR: Update on Sauk Prairie Recreational Area (SPRA) Planning.
3. 12/27/13 Letter to: Fields at the Wilderness.
4. 12/30/13 E-mail with attachment: Former Supervisor David Riek.
5. 12/31/13 Letter from: Supervisor Donald Nobs
6. 01/02/14 E-mail with attachment: Former Supervisor David Riek.
7. 01/03/14 E-mail with attachment: Town of Merrimac acceptance of Intergovernmental Agreement creating a Trail Development Commission.

MIS Department:

1. S. Pate, MIS Director, presented the monthly report and list of bills for his department.

MOTION (Wenzel/Lane) to receive the report and approve bills in the amount of $ 94,394.43.                               Motion carried unanimously.                                                                                                     

1. Computer Donations.  None.

County Clerk Department:

1. R. DeMars, County Clerk, provided the monthly report and list of bills for her department.

            MOTION (Stevens/Fordham) to receive the report and approve bills for December 2013 in the amount

            of $ 546.98 and January 2014 in the amount of $ 9,917.32.  Motion carried unanimously.

Corporation Counsel Department:

1. T. Liebman, Corporation Counsel, presented the monthly report and list of bills for his department.

MOTION (Lane/Stevens) to receive the report and approve bills in the amount of $ 2,200.20.

Motion carried unanimously.

Administrative Coordinator Department:

1. K. Schauf, Administrative Coordinator, presented the monthly report and list of bills for her department. 

MOTION (Wenzel/Stevens) to receive the report and approve bills in the amount of $ 146.09.

Motion carried unanimously.

County Board Chair Report: 

1. Chair Krueger presented his monthly report of meetings, activities and concerns over the past month.

Marty highlighted he will include in a memo to supervisors of the deadline to Rules of the Board along with Chapter 7 changes.  He touched on the following:  WCA - IT collaboration initiative meeting; WCA has again all 72 counties’ participation;   Criminal Justice Coordinating Committee will be in the new Board Structure with the new rules of the board.  Membership of the new CJCC is being discussed and DA Calkins requested that the Chair be a member of the newly formed CJCC.  Both Chair Krueger and Vice-Chair Fordham are registered to attend a summit on evidence based decision making in conjunction with this program.

Finally he made mention of the WCA Legislative Exchange in Madison on February 4 and 5th.  Both he and Vice-Chair Fordham will be attending. 

1. Discussion of Commendations/Memoriams for former County Board Supervisors:

Chair Krueger reported no additional information at this time.  MOTION (Stevens/Lane) to postpone until February meeting.  Motion carried unanimously.

1. “Official” Complaint  from Former Supervisor David Riek:

Chair Krueger elaborated on the complaint, the letter of apology from Supervisor Nobs and the e-mail with attached acceptance letter from Former Supervisor David Riek.  No discussion.  Incident considered resolved.

Consideration and Possible Resolution: Transitioning To A Criminal Justice Coordinating Committee (CJCC):

            K. Schauf briefly reviewed the documents provided to committee members which were primarily informa

            tional, including compensation, status of the development of a Criminal Justice Coordinator position, and

            consideration of ideas to further broaden participation of the community as a whole. She additionally included

            a summary of the transition of the current Justice Continuum to this CJCC. There will be 15 members              

            on the committee and they will be expected to discuss realistic expectations.  MOTION (Lane/Fordham) to

            approve resolution and forward to the County Board for consideration at their March 18, 2014 meeting.  Mo

            tion carried unanimously.

Consideration and Possible Resolution: Intergovernmental Agreement Creating a Trail Development Commission:

            Chair Krueger provided a synopsis of the history of this project since the middle of 2013.  The resolution deals with the makeup of the commission, the intergovernmental agencies involved, operation and goals of this commission.  The commission will develop the intergovernmental agreement and bylaws which will dictate relationships for moving forward with the development of the trail.  The County will provide services as the lead agency by signing a Memorandum of Understanding with the Wisconsin Department of Natural Resources, in order to create the legal framework necessary for trail development.  The commission will be comprised of elected officials of each governmental unit represented on the new trail corridor.  At this point the only portions of the potential trail corridor that will be considered are those sections which are transferred to the State with the purchase of the Reedsburg to Madison line. Future inclusion of additional municipal governments can be achieved by development of the by-laws to allow for future expansion.  It was noted that the BOMC will not be a member of the commission, but will be included as a valued stake holder.  MOTION (Fordham/Wenzel) to approve resolution and forward to the County Board for consideration at their January 21, 2014 meeting.  Motion carried unanimously.

Consideration and discussion of CGI Sauk County web-site video content, updates and extension of original three year contract:

            K. Schauf advised this is simply the same agreement as last time, to continue to update our online videos

            highlighting what Sauk County has to offer residents visitors and businesses.  There is no annual cost.

            MOTION (Wenzel/Stevens) to approve renewal of contract with CGI for three (3) years.

Consideration and discussion of the Rules of the Board:

            T. Liebman informed the committee that to date he has received no comments or suggestions in writing for

            changes to the Rules of the Board.

MOTION (Stevens/Fordham) to adjourn until Monday, February 3, 2014 at 8:00 A.M.  Motion carried unanimously and the meeting adjourned at 10:10 A.M.

Respectfully submitted:

Rebecca A. DeMars, County Clerk/Secretary