Authorizing the Purchase of a Centralized Network Storage Device from EMC Corporation

Committee Status:

Approved

Budget Status:

Budgeted

Decision Impact:

Routine

FTE Impact:

Funding Source:

Levy

Purpose

Provide for the replacement of our existing network storage devices with a single high capacity unit

Background

Centralized, network attached storage has grown out of a need to provide for the efficient storage of huge amounts of data in a manner that is accessible to both computing systems and data backup systems.

Early centralized storage devices came in two flavors, lower cost network attached storage (NAS) devices with finite capacity and performance and high performance storage area networks (SANs), the cost of which started in the 100k range.

When Sauk County began building out our virtual infrastructure 6 years ago, we did so in smaller blocks. As a result we chose to build these blocks around the lower cost NAS devices. Initially we purchased 1 unit and built it out to capacity, subsequently adding a second and a third as the infrastructure grew.

Today the oldest device is at both capacity and end of life and in need of replacement. Our replacement options include replacing these units with newer versions of the same or replacing these with a device that would consolidate all 3 into a single unit.

The consolidated option provides the best value as the cost of consolidation is 30% less than the cost of replacement of the 3 units. In addition, the consolidated option provides for greatly improved scalability, flexibility and manageability.

Resolution Files:

EMC San Purchase

EMC San Purcahse R2

EMC San purchase R3

Resolution Body

Authorizing the Purchase of a Centralized Network Storage Device from EMC Corporation

WHEREAS, the Management Information Systems Department currently operates and maintains a County-wide information network; and,

WHEREAS, this network provides for centralized storage for all data created and maintained by Sauk County; and,

WHEREAS, currently this data is stored on one of three network attached devices; and,

WHEREAS, these devices are approaching both capacity and end of life and are requiring replacement; and,

WHEREAS, current technology allows for a single device to replace these devices; and,

WHEREAS, the consolidation of these units would reduce the total cost of replacement by 30%; and,

WHEREAS, the new consolidated device would provide for improved performance, scalability and flexibility; and,

WHEREAS, your Executive and Legislative Committee has reviewed this matter and found it in the best interest of Sauk County to accept the following bid from EMC, based upon State of Wisconsin Contract pricing:

VNX 5400 SAN from EMC Corporation for $67,796.81

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, that the above-described bid, for the total amount of $67,796.81 be and hereby is accepted by the County of Sauk; and,

BE IT FURTHER RESOLVED, that the Sauk County Management Information Systems Coordinator is hereby delegated the authority to sign any contracts related to the purchase and installation of said equipment on behalf of Sauk County.

For consideration by the Sauk County Board of Supervisors on Dec 17, 2013

Respectfully submitted,

Executive and Legislative Committee

Fiscal Note: Funds for the acquisition of this equipment will be expended from the Management Information Systems Capital Outlay Account. Ongoing Annual Maintenance is estimated to be $7000

MIS Note: Additional costs for installation and initial configuration of this system are anticipated to be approximately $8000

Requested Board Review Date:

Tuesday, December 17, 2013

Committee Review 1:

Approved

Committee Review 1 Date:

E & L Committee

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