AUTHORIZING AGREEMENT WITH BRAY ARCHITECTS

RESOLUTION NO. ____ - 2013

AUTHORIZING AGREEMENT WITH BRAY ARCHITECTS

FOR PROVISION OF ARCHITECTURAL SERVICES INCLUDING

THE PREPARATION OF CONSTRUCTION DOCUMENTS,

BIDDING AND CONSTRUCTION OF A BUILDING PROGRAM

TO INCLUDE CONSTRUCTION OF A NEW SCIENCE BUILDING

AND ASSOCIATED REMODELING

            WHEREAS, in 1966, Sauk County and the City of Baraboo jointly purchased certain real property which was improved and developed on a 50/50 basis to become the University of Wisconsin Baraboo-Sauk County; and,

            WHEREAS, in 1966, the Board of Regents of the University of Wisconsin System entered into a Memorandum of Understanding to lease the Campus from Sauk County and the City of Baraboo to operate the University of Wisconsin Baraboo-Sauk County as an institution of higher learning; and,

            WHEREAS, in 1969, the University of Wisconsin Baraboo-Sauk County Campus Commission was created and comprised of County and City representatives to oversee the County's and City's interest in the Campus; and,

            WHEREAS, in 2006, Sauk County and the City of Baraboo commissioned a master planning analysis for the campus that identified the need for science lab improvements, and the faculty and staff of the University of Wisconsin Baraboo-Sauk County have also identified such a need; and,

            WHEREAS, the Campus Commission, along with a study sub-committee created by the Campus Commission comprising the County Administrative Coordinator, City Administrator, and other facilities staff personnel, have been studying the matter of science lab improvements, and have determined that the improvement of science facilities on the campus is imperative, and will create great improvements for the academic offerings at the campus along with fostering economic development in the community; and,

            WHEREAS, the Campus Commission authorized the development and issuance of a Request for Proposal for architectural services for the location, size, design, and construction of a high quality, state-of-the-art, energy efficient Science Building and remodeling of existing Science space to convert it to general studies space; and,

            WHEREAS, the Campus Commission received responses to its request from qualified, architectural firms to perform this work, and the Commission conducted interviews with the three final firms, and as a result of the rigorous selection process conducted, hereby recommends that the proposal of Bray Architects in the amount of $273,500.00 be accepted.

            NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors and City of Baraboo Common Council, met in their respective regular sessions, that the proposal of Bray Architects is hereby accepted, and the County Board Chairman and the Mayor of the City of Baraboo, are hereby authorized to sign the final agreement once it is approved by the City of Baraboo Common Council and approved as to form by the Sauk County Corporation Counsel and the City Attorney for the City of Baraboo; and,

RESOLUTION NO. ___ - 2013

Page 2

            BE IT FURTHER RESOLVED, that the University of Wisconsin Baraboo-Sauk County Campus Commission is delegated the authority to represent the owners through the design development and preparation of construction document phases after which the project will be presented to the owners for consideration and approval. 

For consideration by the Sauk County Board of Supervisors on August 20, 2013 and the City of Baraboo Common Council on August 13, 2013.

Respectfully submitted:

UNIVERSITY OF WISCONSIN BARABOO-SAUK COUNTY CAMPUS COMMISSION

__________________________________    ___________________________________

Phil Wedekind, cHAIR                             Tom Kolb, VICE CHAIR

__________________________________    ___________________________________

Tom Geimer                                                 Andrea Lombard

__________________________________    ___________________________________

Scott Von Asten                                      Rebecca DeMars - Secretary

__________________________________

Cheryl Giese - Treasurer

fiscal note:   Both the City of Baraboo and Sauk County have $65,000 (a total of $130,000) appropriated in their 2013 budgets for commencement of architectural design and project development.  An equal amount will be requested of both the City and County for 2014.  Remaining funds needed for architectural services will be requested as part of the overall construction budget.  A preliminary estimate of construction cost is $4,352,000, and discussions are underway regarding the source of these funds.

MIS note:  No MIS impact.