Resolution Requesting Contingency Funds for Nutrition Program Start up Costs

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Significant
FTE Impact: 
No
Funding Source: 
Other (see budget status)

Purpose

The purpose of this resolution is to request contingency funds in an amount not to exceed $25,965.00 to be used toward the purchase of a meal delivery van and other start-up costs associated with returning the Nutrition Program to the ADRC.

Background

In 2014 the decision was made to contract with Sauk County Public Health to oversee the Nutrition and Prevention and Caregiver Programs.  In May of 2015 the ADRC brought on a new, permanent director, Susan Blodgett.  Susan has extensive experience working with elder nutrition programs.  Having familiarized herself with ADRC programming and having consulted with Greater Wisconsin Agency on Aging Resources (GWAAR) and in an effort to streamline programs and create more seamless service to our customers, Ms. Blodgett has decided to return oversite of the progams to the ADRC.

Significant changes will be made to the Nutrition Program, specifically, the ADRC will contract with a Sauk County resource - the Sauk County Health Care Center - to facilitate the preparation and delivery of both congregate and home delivered meals in Sauk County.  This change will not only keep Sauk County money in Sauk County, but it will also present cost savings across the board for the nutrition program.

In order to streamline processes, the ADRC will purchase a delivery van to be used to transport hot meals prepared at the Sauk County Health Care Center to the dining centers in Reedsburg, Spring Green, Sauk City, and Baraboo.  This van will be fitted for Cambro units that will keep hot food hot and cold food cold.  Start up funds are needed now so that the ADRC can be ready to start up the meal deliveries in full January 1, 2016.

Resolution Files: 
PDF icon ADRC Van Purchase Resolution
Budget Status (Other/External Sources): 

Contingency funds

Resolution Body

RESOLUTION NO._____ - 15

 

AUTHORIZING PURCHASE OF A VEHICLE AND RELATED STARTUP COSTS INCURRED WITH THE AGING AND DISABILITY RESOURCE CENTER NUTRITION PROGRAM AND AMENDING THE 2015 BUDGET FOR USE OF CONTINGENCY FUNDS
 

WHEREAS, the Aging & Disability Resource Center (ADRC) Nutrition Program in 2016 will provide an estimated 38,000 home delivered meals and another 22,000 meals provided in a congregate setting; and,

WHEREAS, the Nutrition Program allows the elderly participants to maintain their independence, provides nutrition education, and encourages invaluable social interaction; and,

WHEREAS, multiple factors will increase the use of this program, such as changing demographics, the addition of delivering frozen meals and meals that are accessible in inclement weather, and a commitment to elimination of a waiting list; and,

WHEREAS, to accommodate this growth, evaluation of the program has been performed to reduce the cost per meal while continuing to meet the high standards required and expected; and,

WHEREAS, the Nutrition Program will be reorganized in 2016 such that rather than contracting with a caterer, cost efficiencies can be gained through the Sauk County Health Care Center producing the meals and the ADRC delivering them with less travel time; and,

WHEREAS, the ADRC will purchase a van and retrofit it to transport meals from the Health Care Center to the dining sites in Sauk County; and,

WHEREAS, the ADRC will purchase food transport system equipment and other equipment needed to produce and transport meals at an estimated cost of  $5, 250; and,

NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors, met in regular session, that the County accept the bid of Don Larson Chevrolet for purchase of the 2015 Chevrolet City Express Cargo Van for  $20,715 and,

BE IT FURTHER RESOLVED, that the 2015 budget be amended such  that $ 25,965.00  be transferred from 2015 contingency fund for vehicle purchase and related one-time startup costs in support of the ADRC’s Nutrition Program.

For consideration by the Sauk County Board of Supervisors on October 20, 2015.

AUTHORIZING PURCHASE OF A VEHICLE AND RELATED STARTUP COSTS INCURRED WITH CHANGES TO THE AGING AND DISABILITY RESOURCE CENTER NUTRITION PROGRAM AND AMENDING THE 2015 BUDGET FOR THE USE OF CONTINGENCY FUNDS

Respectfully submitted,

AGING AND DISABILITY RESOURCE CENTER COMMITTEE

Requested Board Review Date: 
Tuesday, October 20, 2015
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