Request for Proposal for Property, Liability and Workers Compensation Insurance

Sauk County is requesting proposals for their Property Insurance, Liability Insurance, and/or a Third Party Administrator (TPA) for Excess Worker’s Compensation Insurance per the specifications provided in this document.  Proposals will be for the 2019 fiscal calendar year.  Proposals may be submitted individually for property insurance, liability insurance or a third party administrator (TPA) for excess worker’s compensation.  A separate proposal page is attached for a group plan or various combinations of property insurance, liability insurance, and a third party administrator (TPA) for excess worker’s compensation insurance policies.  The following are specific coverages Sauk County would like proposed:

Automobile Liability

Cyber Liability

Employment Practices Liability

Equipment Breakdown Coverage

General Liability

Law Enforcement Liability

Nursing Home Liability

Property Insurance

Public Officials Errors & Omissions Liability

Tank Storage Liability

Third Party Administrator for excess Worker’s Compensation

Liability Support to Law Enforcement

Volunteer Program Coverage

Notwithstanding any other provisions of the RFP, Sauk County reserves the right to reject any or all proposals, to waive any irregularity or informality in a proposal, and to accept or reject any item or a combination of items when doing so would be to the advantage of Sauk County or its taxpayers.

It is further within the right of Sauk County to reject proposals that do not contain all elements and information requested in this document, as well as accept proposals that do not contain elements or information requested.

Sauk County shall not be liable for any losses incurred by the Proposers throughout this process.  The cost of preparing a response to this RFP is not reimbursable in part or in whole to the Proposer.  Any proposal received will become the property of Sauk County and a matter of public record. 

II.         PURPOSE

In accordance with all applicable County ordinances, the following procedures are designed to provide for a fair and open process based on qualifications, insurance requirements met, and cost effectiveness.

III.        TENTATIVE PROJECT TIMELINE

RFP Posted By 5:00 p.m. CST                                                                    July 12, 2018

RFP Responses Due By 12:00 p.m. CST                                                  September 24, 2018

RFP Internal Review                                                                                   September 26, 2018

Property and Insurance Committee Action                                           October 4, 2018

County Board of Supervisors Action                                                       October 16, 2018

IV.        RFP DUE DATE 

Proposals shall be submitted to the Sauk County Clerk by no later than 12:00 p.m. central standard time on September 24, 2018.  Proposals shall be clearly labeled RFP – Insurances, and submitted to the location/address listed below. E-mailed proposals will be accepted provided a hard copy is received by the established deadline.   Faxed copies will not be accepted.

Delivery Address:

Jodi Carter

c/o Sauk County Clerk

RFP – Insurances

505 Broadway

Baraboo, WI  53913

Each proposal must be received by the due date and time set for this RFP.  A proposal received after the established deadline will not be considered. 

V.         QUESTIONS

All questions related to this RFP must be submitted no later than 12:00 p.m. CST, August 27, 2018, via e-mail to:  jodi.carter@saukcountywi.gov.   Clearly mark the e-mail “Questions for Insurance”.  Phone calls or faxed questions will not be accepted nor questions submitted after the deadline.

VI.        SCOPE

This request for proposal is for any firm interested in providing Property Insurance, Liability Insurance, or for a Third Party Administrator (TPA) for Excess Worker’s Compensation Insurance to Sauk County for policies renewing on January 1, 2019.