AUTHORIZING THE PURCHASE OF A REPLACEMENT ELECTRONIC COUNTY BOARD VOTING SYSTEM

Background: The Sauk County Board uses an electronic voting system to record votes taken at meetings conducted in the County Board Chamber.  The current Auditel system, installed in 2003, is beyond its serviceable life and in need of replacement.

To facilitate the replacement of this system, Sauk County developed and published a Request for Proposal (RFP).  In response to the RFP, proposals were received from three qualified vendors: AVI Systems, Roll Call Pro and Granicus.  The MIS Director, in cooperation with the Building Services Director and the Administrative Coordinator, reviewed the proposals and analyzed compliance with the requirements set forth in the RFP. 

Following this initial review, all three vendors were invited to provide live demonstrations of their respective systems.  The demonstrations were held on May 14 and all interested County Board Supervisors were invited to attend.  Two vendors, AVI and Roll Call Pro, were present and provided in person, live demonstrations while Granicus provided a remote demo.  Those in attendance were asked to complete score sheets to be collected at the end of the demonstrations for further evaluation.

Each proposal was evaluated for compliance with the published specifications and the functional demonstrations. The proposals were also ranked according to the evaluation criteria published in the RFP.  See the attached report for this information.