AUTHORIZING THE PURCHASE AND UPGRADE OF PHONE SYSTEM HARDWARE

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
No
Funding Source: 
Levy

Purpose

To authorize the purchase of certain hardware components to be replaced in the phone system

Background

Sauk County’s enterprise phone system interconnects all county facilities and supports all incoming and outgoing phone traffic, excluding incoming 911 calls.  This system is monitored 24x7 by Avaya support.

 

The software version currently utilized by Sauk County is end of life and must be upgraded.  This requires the purchase of licensing at the current version level and the reconfiguration of the system with the newer software. 

 

In March of 2018, the Sauk County Board of Supervisors approved Resolution 38-2018 authorizing the purchase of said software and licensing at a cost of $108,478.  Upon evaluation prior to installing, it was discovered that much of the hardware at the central location in the Sauk County Courthouse, and the backup site at the Law Enforcement Center, is past end of life and should likewise be updated.  A revised quote, which includes the purchase and installation of this hardware, has been obtained from the selected vendor.  This addition of the hardware to this project will increase the total cost by $68,675 bringing the total cost of the project to $177,153.

 

Because it is most cost effective to add this hardware upgrade to the existing project, additional quotes for the hardware installation were not obtained.  Funds for this purchase will are provided through the 2019 MIS Capital Improvement budget for the phone and 911 systems. 

Resolution Files: 
Microsoft Office document icon Resolution for the purchase of phone system hardware
PDF icon Phone System Upgrade Resolution - final
Budget Status (Other/External Sources): 

Budgeted through MIS CIP funding

Resolution Body

            NOW, THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session, that the purchase of upgraded phone system hardware in the amount of 68,675, for the Sauk County Courthouse and Law Enforcement Center, be and is hereby approved by the County of Sauk; and,

            BE IT FURTHER RESOLVED, that the Management Information Systems Director is hereby delegated the authority to sign any contracts related to the purchase and installation of said equipment on behalf of Sauk County.

For consideration by the Sauk County Board of Supervisors on March 19, 2019

Requested Board Review Date: 
Tuesday, March 19, 2019
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