Resolution Assigning Funds as of December 31, 2023 and Amending the 2023 Budget

Committee Status:

Approved

Budget Status:

Budgeted

Decision Impact:

Routine

FTE Impact:

Funding Source:

Other (see budget status)

Purpose

BACKGROUND: Throughout the year, various additional funds become available that require no additional County matching funds or are expansions of existing grant funding and programs. Also throughout the year, additional expenditures are incurred for which funding is available. At the completion of each year’s annual financial audit after all transactions have been recorded, a final resolution is brought forward to present a summary of departments and/or funds that exceeded their annual appropriations. This resolution authorizes amendments to the budget for those departments and/or funds that had offsetting revenues or fund balances, as well as for departments without offsetting funding and in need of a transfer from the contingency fund.

The 2023 contingency fund was originally budgeted at $350,000, funded completely by General Fund balance. During 2023, no funds were transferred from the contingency fund, leaving $350,000 available for overdrawn departments.

Background

Resolution Files:

Resolution Assigning Funds as of December 31, 2023 / Amending 2023 Budget (Vers1)

Budget Status (Other/External Sources):

Fiscal Note: Transfers from the contingency fund to overdrawn departments in 2023 total $2,986.

MIS Note: No impact.

Resolution Body

WHEREAS, the following General Fund departments’ net budgets, expenses less revenues received, were exceeded in 2023 as follows:

Departments Exceeding Overall Budgets
Contingency Transfer Amount	Percent of Budget	Expenditure Budget Exceeded	Department	Primary Reason for Variance
$2,986	1.90%	$0	Court Commissioner	Child Support revenues less than budget for eligible cases.
$2,986	Total Transfer from Contingency Fund

WHEREAS, expenditure of additional funds sometimes causes a department to exceed their expenditure appropriations, while not exceeding their net budget or available fund balances, as summarized below:

Departments Exceeding Expenditure Budgets, But Offsetting Revenues or Fund Balances Exist
Amount	Department	Primary Reason for Variance	Funding Source
$3,443,016	Human Services	Transfer favorable 2022 year-end fund balance over maximum to the General Fund per policy. Department maximizes available grant funds.	Human Services fund balance and additional revenues for these purposes are available.
$26,226	Drug Seizures	Expenditures of previously forfeited funds exceeded budget.	Fund balance for this purpose is available.
$3,619	CDBG – Housing Rehabilitation	More revolving loan recipients repaid their loans than anticipated, leaving more dollars available to re-loan into the community.	CDBG-Housing Rehabilitation fund balance and loan repayments are available.

THEREFORE, BE IT RESOLVED, by the Sauk County Board of Supervisors met in regular session that the 2023 budgets of the above-described departments that did not exceed their net appropriations be amended to appropriate the additional funds received or fund balances; and,

BE IT FURTHER RESOLVED, that $2,986 be transferred from the 2023 contingency fund to the above-described departments’ 2023 budgets that were exceeded when other balances were not available; and,

Approved for presentation to the County Board by the Finance, Personnel and Insurance Committee, this 18th day of June, 2024

Requested Board Review Date:

Tuesday, June 18, 2024

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