AUTHORIZING THE CREATION OF ONE FULL TIME ADMINISTRATIVE SPECIALIST FOR THE SAUK COUNTY HEALTH DEPARTMENT (SCHD) WITHIN THE BUDGET PROCESS

Committee Status: 
Approved
Budget Status: 
Budgeted
Decision Impact: 
Routine
FTE Impact: 
Yes
Funding Source: 
Other (see budget status)

Purpose

Currently, the Health Department has a .50 FTE administrative support.  The Health Department professional staff are currently doing their own clerical and support work for all existing departmental programs.

 

This position would provide support services to our professional staff, allowing them to focus on the core functions of their positions.  This position would provide overall administrative support for the department including but not limited to; enter data, provide assistance to Administration and Financial Analyst in various local, state and federal grant reporting requirements, payroll, billing, accounts payable, reports, tracking licenses and certifications of staff and copies for specific programs, creating agendas and taking minutes for departmental trainings and meetings, departmental filing and scanning, maintaining vehicle mileage logs and vehicle maintenance, front desk schedule and calendars, compiling, copying, scanning and mailing letters for professional staff, maintaining coalition data bases and providing backup receptionist duties and participating in front desk break rotation.

Background

The health department is short on Administrative support staff and desperately needs help.

Currently, the Health Department has a .50 FTE administrative support.  The Health Department professional staff are currently doing their own clerical and support work for all existing departmental programs.

Resolution Files: 
Microsoft Office document icon 2021_ft_administrativespecialist_resolution.doc
Microsoft Office document icon 2021_ft_administrativespecialist_resolution2.doc
Budget Status (Other/External Sources): 

This position is funded through the PDO grant $32086 - that was previously paying for partial of retired HHA - $31,943 -offset of tax levy by Maintenance of effort from PNCC cost report)

Resolution Body

RESOLUTION NO. _____ - 2020

 

AUTHORIZING THE CREATION OF ONE FULL TIME ADMINISTRATIVE SPECIALIST FOR THE SAUK COUNTY HEALTH DEPARTMENT (SCHD) WITHIN THE 2021 BUDGET PROCESS

Currently, the Health Department has a .50 FTE administrative support.  The Health Department professional staff are currently doing their own clerical and support work for all existing departmental programs.

This position would provide support services to our professional staff, allowing them to focus on the core functions of their positions.  This position would provide overall administrative support for the department including but not limited to; enter data, provide assistance to Administration and Financial Analyst in various local, state and federal grant reporting requirements, payroll, billing, accounts payable, reports, tracking licenses and certifications of staff and copies for specific programs, creating agendas and taking minutes for departmental trainings and meetings, departmental filing and scanning, maintaining vehicle mileage logs and vehicle maintenance, front desk schedule and calendars, compiling, copying, scanning and mailing letters for professional staff, maintaining coalition data bases and providing backup receptionist duties and participating in front desk break rotation.

 

Fiscal Impact: [  ] None   [ X] Budgeted Expenditure    [  ] Not Budgeted

NOW, THEREFORE, BE IT RESOLVED, that the Sauk County Health Department be authorized to create one full time (1.0 FTE) Administrative Specialist effective January 1, 2021.

 

           

For consideration by the Sauk County Board of Supervisors on October 20, 2020.

 

 

Respectfully submitted,

 

Sauk County                                                   Sauk County
FINANCE COMMITTEE                                PERSONNEL & INSURANCE COMMITTEE

                                                     

______________________________                ______________________________

MARTY KRUEGER, Chair                           TOMMY LEE BYCHINSKI, Chair

 

______________________________                ______________________________

THOMAS DORNER                                      SHANE GIBSON

 

______________________________                ______________________________

MIKE FLINT                                                 TERRY SPENCER

 

______________________________                ______________________________

TIMOTHY MCCUMBER                              CARL GRUBER

 

______________________________                ______________________________

LYNN EBERL                                                  SMOOTH DETTER

 

 

 

 

 

 

Fiscal Note:

The full time Public Health Administrative Specialist position estimated salary of $64,029 (wages $39,266 and benefits of $24,763.)

 

Information System Note: $3,000 for computer and licensing software.

 

Office Space/Furniture: Existing office space will be utilized.

 

Requested Board Review Date: 
Tuesday, October 20, 2020
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