Human Services Committee

hsbminuesmay2011.pdf (26 KB)

MINUTES
SAUK COUNTY BOARD OF HUMAN SERVICES

Meeting: May 9, 2011, 5:00 p.m., County Board Gallery, Baraboo, WI

Members Present: Alexander, Bowers, Fabisiak, Vertein, Fordham, Lombard, Stoeckmann, Sinklair

Members Excused: Dippel

Members Absent: None

Others Present: Orth, Brattset, Box

Chair Alexander called the meeting to order and certified compliance with the Open Meeting Law.

Motion by Sinklair, seconded by Fabisiak to adopt the agenda. Motion Carried.

Motion by Lombard, seconded by Fabisiak to approve minutes of the previous meeting. Motion Carried.

Public Comment
None

Communications:
None

Business Items:

A. Review and Approval of Monthly Vouchers: Box distributed the monthly voucher report (see attached). Salary and Benefits were down due to the timing of the pay periods. Contracted labor hours were down, while Administration costs were up due to three months of expenses due to contracted entities that returned their contracts. Community Living and Support was down due to less expenses. Community Residential was up due to the timing of a 31 day billing cycle. Community Treatment was down due to less expenses. Income Maintenance was up due to an increase in funerals and Energy Assistance was down due to one month of expenses. Motion by Sinklair, seconded by Fabisiak to approve the monthly vouchers in the amount of $1,020,844.55. Motion Carried.

B. Review Quarterly Board Reports: Box reviewed the Alternative Care Report (see attached). Placements and Dollars, overall placements are favorable to budget, some questions about calculations on monthly average versus actuals, Box will look into formulas and report back to the Board. Lastly, the volatile line reports were reviewed (see attached). A number of variances due to budget were described. These were noted by Orth as not primarily affected by the Budget Repair Bill.

C. Final 2010: Box distributed the 2010 audited final report. The yearend balance was favorable at $543,834.00 with carry forward total being $802,855.00 with figuring 2011 approved carry forward purchases, total favorable equals $613,055.00. Box reviewed some of the revenues favorable and unfavorable to budget.

D. Approve Remaining 2011 Contracts: Box distributed a review of 2011 contracts (non State/County) with contracted entities and professional contracts. Total amount is $5,124,870.24. This total amount of contracts may not be used by all providers. Motion by Vertein, seconded by Bowers to approve. Motion Carried.

E. Approve Attendance of James Bowers to the WCHSA Spring Conference: Motion by Stoeckmann, seconded by Fabisiak to approve James Bowers at the WCHSA Spring Conference. Fordham commented she would appreciate a report after attendance. Bowers agreed to report back following attendance. Motion Carried.



F. Resolution to Purchase Two Vehicles: Resolution was reviewed (see attached). Motion by Bowers, seconded by Sinklair to approve the Resolution as written. Motion Carried. The Resolution was signed.

G. Sauk-Prairie Day Treatment Program – One Time Contribution: Brattset reported progress on the Sauk-Prairie Day Treatment Program, indicating that LSS in providing services has experienced a period of low census and a discussion ensued regarding potentially assisting in this process to sustain program viability. Brattset explained that this program has already saved a significant amount of money with two children participating that would have incurred expenses as hospitalization. Fordham indicated that rather than subsidizing the program itself, it would make more sense to purchase services for children directly through the program. Brattset will report back as to the progress and Orth and Brattset will discuss the payment for several children to attend this program. Brattset noted that in the next several months the program could have as many as six children to participate in the Day Treatment Program over the summer months. This would be exceptionally good as it will increase the viability of the program for the future.

Department Updates:

A. Human Services Day at the Capitol: Brattset, Fordham and Lombard reported on having attended Human Services Day at the Capitol. In addition, Donna Stelling also attended with this group. The experience was described by all as being favorable, having met with a full schedule of Representatives and staff, the talking points provided by WCHSA were valuable and all in attendance felt it was a good experience overall.

B. Biennial Budget Proposal – Alternative Income Maintenance Model: Orth updated the Board on the Alternative Income Maintenance Model presented to DHHS by WCHSA and indicated that this is still in discussion. It is favorable that this proposal has gone to the Secretary and his staff to review. There are also discussions continuing regarding the Family Care state-wide cap and a WCHSA workgroup is also looking at options regarding this. Fordham indicated that the audit has been reviewed and it appears to be quite favorable for Family Care overall. Orth noted that in relation to the Family Care caps, some research was done by WCHSA indicating that one idea would be to have the state prioritize referrals rather than simply capping all referrals by using attrition slots state-wide to allocate to counties as needed based on a priority of acuity basis, which would be determined. These discussions are still taking place.

C. TMG Ad Hoc Committee: Brattset noted that the first meeting of the TMG Ad Hoc Committee occurred. In this meeting it was reported that the process of deliberations of reviewing the TMG report was discussed with priorities being cost savings as well as quality described as achieving value in services. In addition, priorities will be given to allow a open discussion with everything on the table, discussing all options. Lastly, Brattset described that the committee indicated a desire to receive information in real time from staff of the Department via local managers within the department and forwarding this information to Brattset and Orth and the committee. This will be an ongoing process with a projected date to report back to the County Board on progress by October 2011. In addition, there have already been some discussions of using the functional group process to supplement this Ad Hoc Committee’s work. Stoeckmann noted that this is a favorable process and a good example of using the functional group model.

The next meeting of the Sauk County Human Services Board is scheduled for Monday, June 6, 2011 at 5:00 p.m.

Motion by Bowers, seconded by Lombard to adjourn. Motion Carried.




Andrea Lombard