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hp101222.pdf (104 KB) SAUK COUNTY BOARD OF SUPERVISORS
MEETING NOTICE
AGENDA
COMMITTEE: HIGHWAY COMMITTEE
DATE: Wednesday, October 12, 2022 TIME: 5:00 P.M.
PLACE: Sauk County Highway Office
620 Linn Street, West Baraboo, WI
A quorum may be present consisting of members of the Aging & Disability Resource Center and Veterans Service Office Committee; Board of Health; Economic Development Committee; Executive & Legislative Committee; Extension Education, Arts & Culture Committee; Finance Committee; Board of Health Care Center Board Of Trustees; Highway Committee; Human Services Board; Land Resources & Environment Committee; Law Enforcement & Judiciary Committee; Personnel & Insurance Committee and Property Committee. No governing body will exercise any responsibilities, authority or duties except for the Highway Committee. It is possible that a quorum on county board members will be at this meeting to gather information about a subject over which they have decision-making responsibility. This constitutes a meeting of the County Board pursuant to State ex rel Badke v. Greendale Village Board, Wis 2d 553, 494 n.w.2d 408 (1993), and must be noticed as such, although the County Board will not take any formal actions at this meeting. It is also possible that there may be quorums of other County Board Committees present, although those committees will not take any formal action at this meeting.
REASON FOR MEETING: REGULAR
SUBJECTS FOR DISCUSSION AND/OR ACTION:
- Call to Order and Certify Compliance with Open Meeting Law.
- Adopt Agenda.
- Discussion and Action Adopting Minutes of Previous Meeting.
- September 14, 2022 – Regular Meeting.
- Public Comment.
- Communications.
- Update from Ad Hoc Highway Building Committee.
- WCHA Update.
- Discussion and Possible Action on Sight Distance at E7673 CTH H.
- Discussion and Action Approving Monthly Vouchers.
- Discussion of the Highway Department Monthly Report.
- Discussion of the Highway Department Monthly Financial Reports.
- Review of Highway Department 2023 Budget.
- Review the 2023 Routine Maintenance Agreement with Wisconsin Department of Transportation.
- Discussion and Action on Representative for Review Committee for Local Bridge Program Proposals.
- Discussion on 2023 Winter Road School Registration.
- Discussion on Setting a Fall Road Tour Date and Agenda Items.
- Discussion and Possible Action on Commercial Driver’s License (CDL) Contract.
- Discussion and Possible Action on Highway Department Employee Policy Handbook.
- Discussion and Possible Action on Cattle Pass and Sale of Material Policies.
- Discussion On Excess Right of Way Sale CTH T.
- Possible Closed Session Pursuant to Wi. Stats. 19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Highway Commissioner.
- Reconvene in Open Session Immediately Following Closed Session.
- Next Meeting Date and Items for the Agenda.
- Adjournment.
COPIES TO:
T. McCumber County Clerk
Committee Members County Website
DATE NOTICE MAILED: October 6, 2022
PREPARED BY: Office of the Sauk County Highway Commissioner
Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.
10_-_approved_101222.pdf (102 KB) SAUK COUNTY
HIGHWAY COMMITTEE MINUTES
Meeting of October 12, 2022
SUBJECTS FOR DISCUSSION:
1. Meeting called to Order by Chairman Peper.
Present: Peper, Spencer, Schell, Flint, S. Detter, P. Gavinski, D. Carignan, S. Rehr and B. Miller.
2. Adopt Agenda.
Motion by Flint, seconded by Schell to adopt the agenda.
Motion Carried.
3. Adopt Minutes from Previous Meeting.
a. September 14, 2022 - Regular Meeting.
Motion by Schell, seconded by Spencer.
Motion Carried.
4. Public Comment.
None.
5. Communications.
a. Update from Ad Hoc Building Committee.
Gavinksi updated the Committee.
b. WCHA Update.
Gavinski updated the Committee.
6. Discussion and Possible Action on Sight Distance at E7673 CTH H.
Gavinksi updated and will be looked at during the Fall Road Tour.
No Action.
7. Discussion and Action Approving Monthly Vouchers.
Motion by Schell, seconded by Spencer to approve monthly vouchers in the amount of $304,868.77.
Motion Carried.
8. Discussion of the Highway Department Monthly Report.
Gavinski updated the Committee.
9. Discussion of the Highway Department Monthly Financial Reports.
Gavinski updated the Committee.
10. Review of Highway Department 2023 Budget.
Gavinski presented the highway budget. General Transportation Aid came in $64,000 higher than expected which will be used for an intersection project in 2023.
11. Review the 2023 Routine Maintenance Agreement with Wisconsin Department of Transportation.
Gavinski updated the committee on the 2023 contract. The amount will stay the same, we are waiting on WisDOT to finalize the contract.
12. Discussion and Action on Representative for Review Committee for Local Bridge Program Proposals.
Gavinski discussed with committee. Brian volunteered to sit on the selection committee for Monday the 17th and Mike will volunteer if the meeting is the following week. Gavinski will get the meeting scheduled and update.
Motion Detter, seconded by Schell to approve Brian and Mike volunteering to be on the selection committee pending the date of the meeting.
Motion Carried.
13. Discussion on 2023 Winter Road School Registration.
Peper and Detter will attend Winter Road School at the Chula Vista on January 23 – 25, 2023.
14. Discussion on Setting a Fall Road Tour Date.
Saturday, October 29, 2022 7am, Log Cabin. Agenda items should be sent to Gavinski to add to the road tour.
15. Discussion and Possible Action on Commercial Driver’s License (CDL) Contract.
Motion by Flint, seconded by Schell to approve the CDL contract as presented.
Motion Carried.
16. Discussion and Possible Action on Highway Department Employee Policy Handbook.
Motion by Detter, seconded by Schell to approve the Highway Department Employee Policy Handbook as presented.
Motion Carried.
17. Discussion and Possible Action on Cattle Pass and Sale of Material Policies.
Gavinski discussed cattle pass and will bring back the sale of material policy. Motion by Flint, seconded by Detter to approve the Cattle Pass policy as presented.
Motion Carried.
18. Discussion on Excess Right of Way Sale CTH T.
Gavinski discussed and will bring more information back next month.
19. Possible Closed Session Pursuant to Wi. Stats 19.85 (1)© Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Highway Commissioner.
Motion by Flint, seconded by Schell to go into closed session. Roll call vote taken.
20. Reconvene in Open Session Immediately Following Closed Session.
Motion by Flint, seconded by Spencer to reconvene into Open Session at 6:08pm
21. Next Meeting Date and Items for the Agenda.
November 9, 2022 at 5pm
22. Adjournment.
Motion by Spencer, seconded by Schell.
Motion Carried.
Respectfully submitted:
_______________________________
Terry Spencer
Secretary
Cc: County Clerk
Committee
County Website