UW Extension. Arts & Culture Committee

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Wednesday, February 8, 2017 - 9:00am

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Meeting Information

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  • Minutes
PDF icon 020817_agenda.pdf (19 KB)

COMMITTEE:         UW EXTENSION, ARTS AND CULTURE COMMITTEE         

DATE / TIME:         Wednesday, February 8, 2017– 9:00 AM 

PLACE:                  Room 213, 2nd Floor of the West Square Building, Baraboo WI

REASON FOR MEETING:                                         REGULAR

SUBJECTS FOR DISCUSSION:   

1. Call to Order and Certify Compliance with Open Meeting Law

2. Adopt Agenda

3. Adopt Minutes of Previous Meetings–Regular Meeting of January 11, 2017

4. Public Comment

5. Communications

6. Review Budget and Approval of Vouchers

a. UW Extension – 2016 and 2017
b. Arts & Culture – 2017

7. Departmental Updates

a. UW Extension – Capitol Connections 2017 canceled

b. Arts & Culture – March 1 AHHP selection panels meet

8. Discussion, possible action:  Approval of 2017 UW-Extension Agent Contract
9. Discussion, possible action: UW Extension 2016 Annual Report
10. Discussion, possible action: Arts & Culture 2016 Annual Report
11. Discussion, possible action:  Carry-forward 2016 to 2017 request to accounting - Erickson
12. Agent Reports:  Jenny Erickson, CNRED and Meg Sage, 4-H Youth Development
13. Consideration of 2017 Good Idea Grant application(s):  Baraboo Schools, Sauk County Historical Society
14. Next meeting date:  Wednesday, March 8, 2017 @ 9:00AM
15. Future Agenda Items(s): Review AHHP selection panel recommendations and approve special meeting minutes
16. Adjourn

COPIES TO:  J. Ashford, J. Dietz, C. Spencer, D. Stehling, County Clerk, A. Anderson, A. Andrews, M. Hanson, UW Extension Staff, P. Wolter/SC Hist. Soc., S. Zirzow/SC Fair Bd., M. Krueger, A. Litscher

DATE NOTICE POSTED AND MAILED:        Wednesday, February 1, 2017

PREPARED BY:                                               Sauk County UW Extension Department

Any person who has a qualifying disability that requires the meeting or materials at the meeting to be in an accessible location or format should contact Sauk County (608-355-3269 or TTY 608-355-3490) between the hours of 8:00 A.M. and 4:30 P.M., Monday through Friday, exclusive of legal holidays, at least 48 hours in advance of the meeting so that reasonable arrangements can be made to accommodate each request.  

Unapproved
PDF icon Feb. 8, 2017 approved minutes (21 KB)

UW Extension, Arts and Culture Committee

Minutes of the Regular Meeting 

February 8, 2017

 

Members Present:     Judy Ashford, John Dietz, Donna Stehling, Chuck Spencer, Alan Anderson

Members Absent:       Andy Andrews

UWEX Staff Present: Jen Erickson, Meg Sage

Others Present:          None

Call to Order

The meeting was called to order at 9:00 AM @ Chair Ashford.

Certification of Open Meeting Notice

Requirements of the Open Meeting Law were met. 

Approval of Agenda

Motion made by Dietz, second by Spencer to approve the agenda.  Motion carried.  All in favor.

Approval of Minutes of Last Meeting

Motion made by Stehling, second by Spencer to approve the minutes of the regular meeting of January 11, 2017.  Motion carried.  All in favor.

 

Public Comment:  None.

Communications:  River Arts event

Review Budget and Approval of Vouchers:

UW Extension

Budget reviewed.  Motion made by Stehling, second by Spencer to approve the final December 2016 UW Extension invoice in the amount of $264.72 and the January 2017 UW Extension invoices in the amount of $26,472.70 which includes the $25,000 Sauk County Ag Society Outside Agency Appropriation.  Motion carried. All in favor.

Arts & Culture

Budget reviewed.  No invoices for January 2017.

Departmental Updates

UW Extension

nEXT Generation project update
Capitol Connections canceled for April 20, 2017

Arts & Culture

Dates to save for the AHHP Grants:

February 15- Applications Due
February 16- Materials available
March 1- Panels Review
March 8- Committee votes

Discussion, possible action:  Approval of 2017 UW-Extension agent salary contract: 

The 2017 budgeted agent contract is significantly lower in part because we received a credit reconciliation from 2016 due to vacant positions.  Motion made by Dietz, second by Stehling to approve the 2017 UW-Extension agent salary contract for the period January 1, 2017 – December 31, 2017.  Motion carried.  All in favor.

Discussion, possible action:  Annual report  - 2016 UW-Extension

Motion made by Stehling, second by Dietz to approve the 2016 UW-Extension annual report.  Motion carried. All in favor.

Discussion, possible action:  Annual report  -  2016 Arts & Culture

Motion was made by Stehling, second by Spencer to approve the 2016 Arts & Culture annual report.  Motion carried. All in favor.

 

Discussion, possible action:  Carry-forward amounts from 2016 to 2017 request from accounting.

Motion made by Dietz, second by Stehling to approve the UW-Extension total carry-forward amount of $10,022 ($7,197 for pesticide applicator training and $2,825 for professional development) and Arts & Culture total carry-forward amount of $4,239 from 2016 to 2017.  Motion carried. All in favor.

 

Consideration of 2017 Good Idea Grant application(s): 

Baraboo Schools:  Committee felt application was a good idea, but expressed concerns over the resubmitted budget, specifically the cash-on-hand.  Decision to table the Baraboo Schools Good Idea Grant application until Spencer is able to contact the applicant to clarify the budget and request budget revisions.

 

Sauk County Historical Society:  Continuation to update and expand the history of Sauk County.  Motion made by Stehling, second by Dietz to approve the SCHS good idea grant in the amount of $437.00.  Motion carried.  All in favor.

 

UW- Extension Agent Report(s):

Meg Sage, 4-H Youth Dev Agent:  Sage reported on 4-H Super Saturday

 

Jenny Erickson, CNRED Agent:  Erickson reported on a project she worked on with the International Crane Foundation – Fostering Collaboration between Natural Resources & Economic Development

 

Next meeting date: 

The next Regular meeting will be Wednesday, March 8, 2017, held in Room 213 of the West Square Building @ 9:00 AM

 

Future Agenda Item(s):  Good Idea Grant – Baraboo Schools; grant panel recommendations

Adjournment

Motion made by Dietz, second by Spencer to adjourn the meeting at 10:14AM.  Motion carried.  Meeting adjourned.  All in favor.

Respectfully Submitted,

John Dietz, UW Arts and Culture Committee Secretary

Judy Gurgel, Recording Secretary