Sauk County Planning, Zoning and Land Records Committee Meeting

July 27, 2010

Committee Members Present: Lehman, Ashford, Gaalswyk, and Nobs.

Committee Member Absent: Halfen

Others Present: Mark Steward, Mary White, Steve Pate, Kelly Felton, Brent Bailey, Pat Dederich, and Marty Krueger.

Chair Lehman called the meeting to order at 9:00 A.M. Compliance with open meetings law was certified.

Motion by Ashford, seconded by Gaalswyk to adopt the agenda. Motion carried, 4-0.

Motion by Nobs, seconded by Ashford to approve the minutes of the July 8, 2010 Committee meeting. Motion carried. 4-0.

Public Comments: None

Communications: Nobs stated he had received a letter from William Klemm regarding the tax exempt status of Nature Conservancy property.

A letter to Marty Krueger regarding the DNR purchase of some property along Dell Creek was distributed. Sale of County property in the Town of Dellona was briefly discussed.

Steve Pate and Kelly Felton appeared. Felton gave the departmental update. The department was working to get maps as current as possible. They have been working on maps for the rails and trails project. Joe Fleischman and mapping intern, Heath Anderson, were working on the zoning maps. Upcoming activities and output measures were reviewed. Short term goals were updated. Krueger thanked the Mapping Department and MIS for maps they produced for the rails and trails program.

Mapping Department vouchers were reviewed. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $143.94. Motion carried, 4-0.

Discussion followed regarding a resolution creating a Land Records Council and Reassigning the Position of County Cartographer / Land Information Officer. This resolution was sent back to the Committee for several reasons. It didn't state that members were to have staggered terms, that the County Board representative's term should run concurrent with the office and there were questions on per diem. These issues could have been handled by an amendment, but it was easier to send the resolution back to the committees. Motion by Gaalswyk to approve the resolution with the changes as stated by Krueger. That motion was lost due to lack of a second. It was noted that the copy of the resolution that had been distributed contained the amendments. The nomination process was briefly discussed. Felton stated that a member of the Planning, Zoning and Land Records Committee should probably serve on that committee. Motion by Gaalswyk, seconded by Ashford to approve the amended resolution. Motion carried, 4-0. The resolution will be forwarded to the Finance and Personnel Committees.

Brent Bailey, Register of Deeds, appeared with his monthly report. Output measurers were reviewed. Lehman requested year-to-date information. Discussion followed on the redaction process.

Vouchers were reviewed. Motion by Gaalswyk, seconded by Nobs to approve the vouchers for the Register of Deeds in the amount of $4,290.04. Motion carried, 4-0.

Budget Form 1 for the Register of Deeds was reviewed. Motion by Ashford, seconded by Gaalswyk to approve Form 1. Motion carried, 4-0.

Pat Dederich, County Surveyor, then appeared. Vouchers and monumentation charges were reviewed. Motion by Gaalswyk, seconded by Ashford to approve the vouchers in the amount of $4,100.00. Motion carried, 4-0.

Planning and Zoning Department vouchers were reviewed. Motion by Gaalswyk, seconded by Ashford to approve the vouchers in the amount of $2,347.13. Motion carried, 4-0.

Steward reported on a meeting with the Spring Green town board regarding sawmills and nonmetallic mining. The re-write of Chapter 7 was discussed. The Committee supported changes. The Birkemeier sawmill and Chapter 7 was discussed. Mining hours were briefly discussed. Alternatives to going to the BOA were discussed. A sustainability note on resolutions was briefly discussed.

The next item for discussion was a DNR grant awarded to the County. The County originally requested $12,000. The grant was awarded for $5,000. This was to update the Shoreland Protection Ordinance. Motion by Ashford, seconded by Gaalswyk to accept the DNR grant in the amount of $5,000. Motion carried, 4-0.

The presentation on the Planned Unit Development program was postponed until next meeting.

CPR training for staff was then discussed. Due to working conditions in the field it was suggested that staff have this training. Steward thought that it would be between $25.00 to $30.00 per person. Motion by Ashford, seconded by Gaalswyk to approve CPR training for staff. Motion carried, 4-0.

Agenda items for next meeting. PUD presentation, Steward's review.

Next meeting scheduled for August 12, 2010.

Motion by Ashford, seconded by Gaalswyk to adjourn. Motion carried, 4-0.

Respectfully submitted,

Joel Gaalswyk, Secretary.

Notes by mary white.