Sauk County Planning, Zoning and Land Records Committee Meeting

June 10, 2010

Committee Members Present: Lehman, Ashford, Gaalswyk, Halfen, Nobs.

Committee Members Absent: None

Others Present: Mark Steward, Gina Templin, Brian Simmert, Steve Pate, Brent Bailey, Heath Anderson, Tim McElmeel, and Rich Vogt.

Chair Lehman called the meeting to order at 9:05 A.M. Compliance with open meetings law was certified.

Motion by Gaalswyk, seconded by Halfen to adopt the agenda. Motion carried, 5-0.

Minutes of the previous meeting were discussed. Motion by Gaalswyk, seconded by Ashford to approve the minutes of the May 25, 2010 Committee meeting. Motion carried, 5-0.

Public comment: None.

Communications: Nobs stated he took photos of the parcels with junk violations at Lake Virginia. The committee discussed the current ordinance and that the properties currently meet all county ordinances. Steward provided an update on camping violations at Lake Virginia.

Mark Steward appeared and introduced the two interns for the Summer of 2010: Tim McElmeel and Heath Anderson and provided an update on the projects they are working on.

He then spoke of the BOA appeal to Circuit Court on the Gingerich property.

Brent Bailey, Register of Deeds, appeared and provided information on a resolution (handout) authorizing Register of Deeds to collect additional fees and contract with Trimin Systems for the redaction of social security numbers found within real estate records. Bailey stated they removed the Trimin Systems part of the resolution and focused on the fee for the redaction of the social security numbers and the goal is to have the redaction completed by January 1, 2012.

Halfen asked how much of the $25 fee is retained by the County and how much is sent to the State. Bailey explained where the money is broke down and what accounts it goes into. He clarified that the state has not increased its fee and they will still get $2 a recording.

Gaalswyk asked about revenue increases. Bailey stated it will increase revenue in the Land Records funds and should help the Register of Deeds revenue.

Ashford asked what kind of an argument can be made if members don't approve of the fee. Gaalswyk stated he will be voting against the fee increase because he feels that the revenue will increase with or without the increase of $5 in the fee. Bailey explained where the fee structure came from and how to address the social security issues on documents. He also discussed the on-line options through the Register of Deeds office.

Halfen asked about the sunset date. Bailey explained how issues will be resolved once the sunset date has passed.

Motion by Halfen, seconded by Ashford, to accept the resolution as presented today, and send on to the full County Board for approval on Jun 15, 2010. Motion carried 4-1 with Gaalswyk in opposition.

Steward appeared and provided a departmental update. Referred to the hard copy update provided to the Committee. Discussion took place on the funds assigned to the Badger Oversight Commission from the HoChunk. Steward continued to review monthly report.

Simmert then appeared and provided an update on working lands program and discussion on the density policy and various scenarios. Ashford questioned the support of the state for the Pace program should the County adopt the 1/80 density. Simmert explained the Pace program and also spoke of the base farm track issues.

Steward discussed establishing a fee in conjunction with the rezoning conversion fee to use towards the administration of the Working Lands Initiative/Farmland Preservation Program. The committee discussed a proposed fee and purpose. Motion by Ashford, seconded by Halfen, to not establish an additional fee in conjunction with the state required conversion fee for the administration of the Working Lands Initiative/Farmland Preservation Program. Motion carried 5-0.

Simmert then appeared and discussed a conditional use permit to create a PUD of 17-acre m/l PUD cluster lot in the Town of Troy for John and Carol Anderson. Ashford reviewed the criteria for the PUD lot approval and the committee responded "yes" to all questions reviewed. Motion by Ashford, seconded by Gaalswyk, to approve the PUD for Anderson. Motion carried 5-0.

Steward then discussed items for report to the Economic Development Committee. Gaalswyk asked about the Capital Improvements meeting. Steward spoke of a wastewater treatment plant for capital improvements request. The Committee requested that Steward research and propose a capital improvements request for a wastewater treatment plant centrally located in the County. Gaalswyk requested that Steward insist on the Solar Domestic Hotwater System for the jail when he attends the next Capital Improvements meeting.

Items for the next agenda were discussed.

Next meeting date: June 22, 2010 @ 9:00 a.m.

Motion by Halfen, seconded by Gaalswyk to adjourn at 11:12. Motion carried 5-0.

Respectfully submitted,

Joel Gaalswyk, Secretary