Sauk County Planning, Zoning and Land Records Committee Meeting

April 27, 2010

Committee Members Present: Ashford, Netzinger, and Lehman.

Others Present: Brian Simmert, Mary White, Dale Clark, Alene Kleczek, Marty Krueger, Kathy Schauf, Steve Pate, Brent Bailey, Greg Jewell and Pat Dederich.

Chair Lehman called the meeting to order at 9:00 A.M. Compliance with open meetings law was certified.

Motion by Ashford, seconded by Netzinger to approve the agenda with the postponement of #3.

Motion carried, 3-0.

Motion by Ashford, seconded by Netzinger to approve the minutes of the April 13, 2010 Committee meeting. Motion carried, 3-0.

Public Comment: Dale Clark wished to address the committee when his rezoning request was discussed.

Marty Krueger, County Board Chairman, intended to take part in the meeting's discussion.

Communications: Simmert received an e-mail from Don Bennett regarding removal of sand on the Dale Clark property.

Krueger received an e-mail from Dave Radel regarding the Birkemeier property requesting a meeting. Birkemeier continues to contact town board members, Krueger and others regarding the ordinance concerning his sawmill. This matter has been settled. Krueger proposed a meeting with the owner, town board, himself and zoning staff to finally settle this problem.

Lehman asked Kleczek if Committee members could testify before the BOA. She will look into it.

Planning and Zoning vouchers were reviewed. Motion by Netzinger, seconded by Ashford to approve the vouchers in the amount of $534.90. Motion carried, 4-0.

Brian Simmert appeared to discuss a rezoning request by Dale Clark, in the Town of Spring Green to rezone from Resource Conservancy 35 to an Agricultural District. This item was postponed from March 30, 2010 because the Committee had further questions. They requested that a representative from Jewell and Associates attend this meeting. Mr. Clark and Greg Jewell were in attendance. Removal of sand knobs was discussed. The Town of Spring Green approved the rezone on April 12, 2010. Two concerns were how does this proposal mitigate flooding problems and increase ag. Productivity. Greg Jewell, appeared and briefly described what was being proposed. Rechanneling water would not only benefit the owner, but adjacent owners. Drainage was discussed. Roads would be raised. A woods behind the Bindle Bauer shop would be left. The town was concerned about erosion and it was explained that this project will be done in phases. Nothing would be left open during the growing season. DOT has approved the preliminary plans. They will still need to go to the BOA. Motion by Ashford, seconded by Netzinger to approve the rezone from Resource Conservancy-35 to the Agricultural District. Motion carried, 4-0.

Brian Simmert appeared and distributed an experimental chapter 7. He explained there were four changes that were being proposed. One was the numbering system. Another was changing from a double column format to a single column, incorporation of tables and transitional provisions. These changes were discussed. It may be hard to switch to a single column as all the other codes are in a two column format and consistency is needed. It would be beneficial to have all the zoning codes together. Computer links to other areas of the codes were discussed. A "How To" guide would be included. A nuisance ordinance and a time line were discussed. Simmert was looking for feed back from the Committee. Tables could be included in an appendix.

Steve Pate, Mapping Department, appeared and gave his monthly report. Actually moving people in the department to the Treasurer's Office would be done in June. He suggested that Kelly Felton report directly to the Committee instead of himself. Mapping could be included in the MIS budget. Vouchers were reviewed. Motion by Ashford, seconded by Netzinger to approve the vouchers in the amount of $23,126.34. Motion carried, 4-0.

Brent Bailey, Register of Deeds, appeared and gave his monthly report. He asked the Committee if they wanted additional information on his report. Timeshares were discussed. 2003-2006 were busier years. Fees and possible changes were discussed. Redaction of social security numbers was also reviewed.

The Register of Deeds' vouchers were reviewed. Motion by Netzinger, seconded by Ashford to approve the vouchers in the amount of $3,905.20. Motion carried, 4-0.

Pat Dederich, County Surveyor, then appeared. The Committee reviewed his vouchers. Motion by Ashford, seconded by Netzinger to approve the vouchers in the amount of $5,250.00. Motion carried, 4-0.

The qualifications based selection process of determining qualified surveyors for county projects was discussed at length. The County Surveyor would make the initial determinations. Re-qualifying surveyors was questioned as we already have qualified contractors. Dederich stated this was an accepted process. Dederich stated he could have contracts by the next meeting. The basis for eliminating contractors was discussed. This listing should not be permanent. The selection process was further discussed. The time of year (leaves out) was discussed. The Committee asked how many projects were left. Dederich stated that there were almost 3000 corners, approximately 1600 are done with approximately 180 being done on an annual basis. It was proposed to go with the selection we had at this time to get something done. In the mean time it was suggested to come up with a qualification process.

The next item for discussion was making the County Surveyor position appointed, rather than elected. Kathy Schauf addressed the Committee. The Personnel Committee would need to investigate this process further. The E & L Committee would also be involved. The Committee indicated that they should also be involved in the process. The original motion should come from the Planning and Zoning Committee. There are only 4 counties in the state that have elected surveyors. The new process would need to be in place before nominations are made for the next election. Schauf will report back to the Committee.

The next Committee meeting is May 11, 2010. Items for discussion will include election of Committee officers and further discussion on surveyor's position.

Motion by Ashford seconded by Netzinger to adjourn. Motion carried, 4-0.

Respectfully submitted,

Notes by Mary White