DATE: Thursday, July 16, 2009; 9:00 A.M.
Baraboo/Sauk County UW Campus in Lange Center Conference Room, 1006 Connie Road, Baraboo, WI
Members Present: Wedekind, Mielke, Haugen, Huffaker, Geimer, Kolb, and Giese.
Members Absent:
Others Present: Janke, Pleger, Bongard, Liston, Griffith, and Davis.
Chairperson Wedekind called the meeting to order at 9:00 A.M. and compliance with the Open Meeting Law was verified.
Motion by Kolb, seconded by Geimer to approve the agenda for today's meeting, as amended. Motion carried.
Motion by Geimer, seconded by Kolb to approve the minutes of the June 18, 2009 meeting, as mailed. Motion carried.
Public Comment:
None.
Communications:
None.
Discussion on the Storm Water Project:
Chuck Bongard, Baraboo City Engineer, updated commission members on storm water drainage issues relative to campus property, noting the following:
* The campus has paid toward the storm water utility fund.
* Plans are to install a detention pond where storm water from campus property will drain.
* Campus' master plan was not taken into consideration, additional work would need to
be done when, and if, expansion occurred.
* Location of the pond would not interfere with future expansion plans.
* Estimated costs for improvements are in the range of $10,000; to date, no express permission from campus officials has been given.
Discussion followed with a motion by Kolb, seconded by Geimer to authorize Mr. Bongard to proceed with the storm water project. Motion carried.
Financial Report:
A revenue/expense report for the period 1/1/09 to 7/31/09 was distributed by C. Giese, City Clerk, which indicated an unexpended balance of $116,527.25 and $50,414.07 in the designated capital equipment account.
Maintenance Report, Review and Payment of Bills:
R. Griffith presented the monthly maintenance report and reviewed the list of bills with commission members, noting several which dealt with air handling issues. Motion by Geimer, seconded by Kolb to pay the bills submitted in the amount of $21,214.36. Motion carried.
C. Davis distributed a report showing A-4 remodeling project expenses.
Consideration of 2010 Budget Proposal:
C. Davis distributed copies of a draft 2010 budget proposal and reviewed same with commission members. She noted an incentive payment is available until September 30th of this year and suggested using remaining 2009 budget funds to purchase occupancy censors for rooms currently not equipped with this device. Discussion followed with a motion by Haugen, seconded by Huffaker to authorize up to $1,000.00 for the purchase of occupancy censors from 2009 budget funds. Motion carried.
Commission members continued to review 2010 budgetary issues, noting air conditioning, carpet replacement and painting are all items for future consideration. Motion by Geimer, seconded by Huffaker to forward a total 2010 budget request (same dollar amount as 2009) in the amount of $157,600 ($78,000 each) to the City of Baraboo and Sauk County. Motion carried.
Dean's Report:
Dean Pleger reported on the following:
* The Foundation is working with the alumni list; a tentative event has been scheduled for local alumni during the month of October.
* Information on the "frozen" tuition for local campus' has been distributed; intentions are to market our campus to the west side of Madison.
* Aggressively following the bill supported by President Obama which would provide additional funds for two year colleges and infrastructure.
* Summerset theater production is underway and experiencing a good turnout.
* Master plan review meeting upcoming with Mayor Liston and Chair Krueger.
* C. Giese confirmed the city is currently reviewing insurance coverage for campus property; something that is done on a routine basis.
Update on Living and Learning Center:
As noted in his report, Dean Pleger reiterated that federal funding may have the potential for input on new structures and planned construction projects.
Motion by Mielke, seconded by Wedekind to adjourn and set the next, regular meeting date for Thursday, August 20, 2009 at 9:00 A.M. Motion carried and the meeting adjourned at 10:00 A.M.
Respectfully submitted:
Beverly J. Mielke, Secretary