DATE: March 11, 2009
SUBJECTS FOR DISCUSSION:
1. Meeting called to Order by Chairman Hartje. Present: Hartje, Meister, Volz, Gaalswyk and Sprecher.
Absent: None.
Also present: Muchow; Carignan; Koenig; Jesse Storck - Fabco Equipment, Mark Hermanson - Monroe Truck Equipment.
2. Adopt Agenda. Motion by Gaalswyk, seconded by Volz.
Motion carried.
3. Adopt Minutes of Previous Meeting. Motion by Sprecher, seconded by Meister.
Motion carried.
4. Public Comment.
None.
5. Communications.
No Action.
6. Department: Parks
a. Review and Approval of Vouchers. Discussion followed.
Motion by Gaalswyk, seconded by Meister to approve February 2009 bills in the amount of
$ 1,975.09.
Motion carried.
b. Approve Request for a Special Event at White Mound Park.
Motion by Gaalswyk, seconded by Meister to approve request for a special event at White Mound Park.
Motion carried.
c. Discuss 2010 Budget, Strategic Planning. Discussion followed.
No Action.
d. Approve Entrance Fee Agreement With Town of La Valle.
Motion by Gaalswyk, seconded by Meister to approve Entrance Fee Agreement with the Town of La Valle.
Motion carried.
e. Update on Community Forest Discussions With Town of Spring Green.
No Action.
f. Update on Emerald Ash Borer and Gypsy Moth in Sauk County.
No Action.
7. Department: Highway
a. Review and Approval of Vouchers. Discussion followed.
Motion by Meister, seconded by Volz to approve February 2009 bills in the amount of
$ 325,846.98.
Motion carried.
b. Review and Approval of Employee Requests for Vacation Carryovers.
Ellen Hosig - 142.25 hours Andrew Peterson - 32 hours
Charles Schell - 57 hours
Motion by Volz, seconded by Gaalswyk to approve vacation carryovers.
Motion carried.
c. Possible Closed Session Pursuant to Wisc. Stats. §19.85 (1)(c) Considering Employment, Promotion, Compensation or Performance Evaluation Data of any Public Employee over which the Governmental Body has Jurisdiction or Exercises Responsibility. Performance Evaluation of Highway Commissioner.
Motion by Sprecher, seconded by Gaalswyk to convene closed session. Roll call vote carried unanimously.
d. Motion by Meister, seconded by Sprecher to reconvene in Open Session. See Minutes of Closed Session.
e. Discuss Highway Department 2008 Annual Report. Discussion followed.
No Action.
f. Discuss 2010 Budget, Strategic Planning. Discussion followed.
No Action.
g. Discuss Purchase of Used Tank Trailer.
No Action.
h. Discuss Road Construction Projects.
No Action.
i. Discuss Equipment Purchases.
No Action.
j. Review and Approve WisDOT Discretionary Traffic Maintenance Agreement.
Motion by Volz, seconded by Sprecher to approve WisDOT Discretionary Traffic Maintenance Agreement.
Motion carried.
k. Open Bids for Two (2) Fourteen Yard Dump Bodies/PTO Hydraulic Systems at
10:00 a.m.
4 Bids were received for two (2) Fourteen Yard Dump Bodies/PTO Hydraulic Systems.
Motion by Meister, seconded by Volz to award Stainless & Repair Inc. the bid for two (2) Fourteen Yard Dump Bodies/PTO Hydraulic Systems in the amount of $ 67,000.00.
Motion carried.
l. Open Bids for Two (2) Five Yard Dump Bodies/PTO Hydraulic Systems at 10:00 a.m.
3 Bids were received for two (2) Five Yard Dump Bodies/PTO Hydraulic Systems.
Motion by Meister, seconded by Gaalswyk to award Madison Truck Equipment the bid for two (2) Five Yard Dump Bodies/PTO Hydraulic Systems in the amount of $ 45,972.00.
Motion carried.
m. Open Bids for Four (4) Underbody Scrapers at 10:00 a.m.
3 Bids were received for four (4) Underbody Scrapers.
Motion by Sprecher, seconded by Volz to award Universal Truck Equipment the bid for four (4) Underbody Scrapers in the amount of $ 23,696.00 .
Motion carried.
n. Open Bids for Four (4) Snow Plows and Six (6) Snow Plow Wings at 10:00 a.m.
3 Bids were received for four (4) Snow Plows.
Motion by Sprecher, seconded by Volz to award Universal Truck Equipment the bid for four (4) Snow Plows in the amount of $ 25,036.00.
Motion carried.
3 Bids were received for six (6) Snow Plow Wings.
Motion by Sprecher, seconded by Volz to award Universal Truck Equipment the bid for six (6) Snow Plow Wings in the amount of $ 26,562.00.
Motion carried.
o. Open Bids for Two (2) 16 ft. V-Box Spreaders at 10:00 a.m.
3 Bids were received for two (2) 16 ft. V-Box Spreaders.
Motion by Meister, seconded by Sprecher to award Monroe Truck Equipment the bid for two (2) 16 ft. V-Box Spreaders in the amount of $ 25,316.00.
Motion carried.
p. Open Bids for Two (2) Underbody Tailgate Spreaders at 10:00 a.m.
4 Bids were received for two (2) Underbody Tailgate Spreaders.
Motion by Meister, seconded by Gaalswyk to award Madison Truck Equipment the bid for two (2) Underbody Tailgate Spreaders in the amount of $ 7,752.00.
Motion carried.
8. Next Meeting. Motion by Gaalswyk, seconded by Sprecher to adjourn to the next regularly scheduled meeting set for Wednesday, April 8, 2009 at 8:00 a.m. at the Highway Department office.
Motion carried.
9. Adjournment.
Respectfully submitted:
Halsey Sprecher
Secretary
Cc: County Clerk
Steve Koenig
Committee
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