DATE: August 11, 2009
Committee Members Present: Ashford, Gaalswyk, Netzinger, and Lehman.
Committee Member Absent: Cassity.
Others Present: Mark Steward, Mary White, Dave Tremble, Brian Simmert, Alene Kleczek, Steve Pate, Tim McCumber, Brent Bailey, Pat Dederich, Kathy Schauf, and Bill Wenzel.
In the absence of Chairman Cassity, Vice-Chair Lehman called the meeting to order at 9:00 A.M.
Staff certified compliance with open meetings law.
Motion by Gaalswyk, seconded by Ashford to change the order of 8.e. in the agenda. Motion carried, 4-0.
Motion by Gaalswyk, seconded by Ashford to change the name in the minutes of the July 28, 2009 meeting from Jim Birkemeier, Sr. to William Birkemeier. Motion carried, 4-0.
Public Comment: None.
Communications: Gaalswyk asked what the status was on the Don Pierce PUD. The Committee tabled this PUD.
Gaalswyk asked about the septic system for the Palmer farm (Nachreiner) property. Steward reported that an area for an inground mound system was found on the edge of the disturbed land.
The Committee asked about losing a staff person. Steward stated that will be addressed in his departmental report.
Steve Pate, Mapping Department, gave his departmental update. He stated that the mapping intern was working on verifying fire numbers and will be done around the end of the month with completely updated firesign maps. He reported that Ayres and Associates were selected as the vendor for the orthophoto project. Output measures were reviewed. He stated about 80 hours a month was being used for walk-in service and special projects.
The Mapping Department vouchers were then reviewed. Motion by Ashford, seconded by Netzinger to approve the vouchers in the amount of $11,109.75. Motion carried, 4-0.
The Mapping Department budget was then reviewed. Pate stated that wages and benefits were the only increases. Motion by Ashford, seconded by Netzinger to approve the 2010 budget. Motion carried, 4-0.
The Land Records Modernization budget was reviewed next. Funding for a GIS project position was discussed. Four full time positions have been cut. The funding for this position is already in the budget. Land records money can be carried forward. Netzinger is supporting the position. The person hired in this position would have to have multiple talents. The position could be terminated at any time. Pate informed the Committee that if the position worked out and there was a need for it, he would look to make the position permanent. Motion by Ashford, seconded by Gaalswyk to approve the Land Records budget and to look into hiring someone for a full time, 2 year, GIS project position. Motion carried, 4-0.
Brent Bailey, Register of Deeds, appeared. He gave his monthly report. Time share licenses and deeded interests were discussed. "Right to use" licenses were also discussed. He stated that his new position for 2010 was gone. He will remain at present staff with possibly a shared position with the Treasurer Office. He did not submit a budget at this time. The Register of Deeds vouchers were reviewed. Motion by Netzinger, seconded by Gaalswyk to approve the vouchers in the amount of $4,364.76. Motion carried, 4-0.
Pat Dederich, County Surveyor, appeared with his vouchers. They were for remonumentation bounties. The charge for the Excelsior Group was to check Dederich's monuments. Motion by Ashford, seconded by Gaalswyk to approve the vouchers in the amount of $3,250.00. Motion carried, 4-0.
The Planning and Zoning Department had no vouchers.
The next item for discussion was an amendment to the Town of Merrimac's zoning ordinance. Tim McCumber, representing the town, appeared and gave some background on the ordinance. He stated that the ordinance affects approximately 18 property owners. The Town has no driveway ordinance. Fire truck access was discussed. Motion by Ashford, seconded by Netzinger to approve the amendment. This will need to go to the County Board. Motion carried, 4-0.
Mark Steward appeared and discussion followed on the ordinance sawmill language. "Agricultural business" was discussed. "Sawmill owner" was discussed. Deleting the word "leased" was reviewed. Logging and saw milling are two different things. "Leasing" time period was discussed. Motion by Netzinger, seconded by Ashford to take this language to public hearing with the addition of the sentence, "Any written lease must be for a minimum period of three years." Motion carried, 4-0.
Signs and camping ordinances were signed.
Steward gave his monthly departmental report. The elimination of the Land Preservation Specialist/Planning was discussed. He had requested to keep the position until the comprehensive plan was completed. August 28 is to be the last date of employment.
Staff review of at-grade septic systems was discussed. Only two counties in the state have gotten this status at this time.
Time line for comprehensive planing was reviewed. Permit breakdown, citations and CSM numbers were discussed. It was noted that the Board of Adjustment has two hearing dates in August due to a large number of petitions.
A possible joint meeting with land conservation committee to discuss the Working Lands Initiative was discussed. September 10, 2009 at 10:00 was the time and date suggested. Steward will confirm with land conservation.
Badger Interim Oversight Management Commission as it relates to Planning and Zoning staff was discussed. Bill Wenzel, chairman of that commission, appeared. He stated that Dave Tremble did a very good job in handling meetings. The Commission will miss his knowledge and competence. The County's role in the Badger reuse plan was reviewed. Wenzel stated that the County has taken a lead role and it is in our interest to continue. It will be up to Steward to continue that working relationship.
Motion by Gaalswyk, seconded by Ashford to go into closed session pursuant to Wisc. Stats, 19.85(1)(c) considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exersises responsibility. Performance evaluation of the Director. Roll call vote taken, Lehman-aye; Ashford-aye; Gaalswyk-aye and Netzinger-aye.
The Committee went into closed session.
The Committee reconvened in open session.
The Committee briefly reviewed the Planning and Zoning Department budget.
The Committee reviewed a conditional use permit, farm consolidation, for John and Jeff Neumann. Simmert appeared and gave the background information on the request and findings of fact were reviewed. The conditional use permit standards were read and answered to the affirmative. Motion by Ashford, seconded by Gaalswyk to approve the request. Motion carried, 4-0.
Conditional use permit for Beisbier was signed. Brown and Valley rezoning resolutions were signed.
Motion by Gaalswyk, seconded by Netzinger to adjourn. Motion carried, 4-0.
Respectfully submitted,
Judy Ashford, Secretary
Notes by Mary White.