DATE: June 9, 2009
Committee Members Present: Cassity, Ashford, Gaalswyk, Netzinger, and Lehman.
Others Present: Mark Steward, Mary White, Dave Tremble, Marty Krueger, Paul Endres, Brent Bailey, Steve Pate, Marvin Giebel, Lowell Haugen and Victoria Solomon.
Meeting called to order by Chairman Cassity at 9:00 A.M.
Staff certified compliance with open meetings law.
Motion by Netzinger, seconded by Ashford to adopt the agenda. Motion carried, 5-0.
Motion by Netzinger, seconded by Ashford to approve the minutes of May 26, 2009 as presented with a change of name from " Bermester" to "Burmester" and adding the words "of several" to the 10th paragraph on page 1. (only one of several options.) Motion carried, 5-0.
Public Comment: Gaalswyck requested that speaking by citizens be limited to "Public Comment."
Steve Pate, Mapping, appeared. He stated that Sally Cobb has been out of the office, off and on, for the last 2 weeks for medical reasons. The office has just been meeting information requests that come in. There has been little work on the parcel mapping. A mapping intern started on Monday. Pate reviewed the department update.
The mapping voucher list was reviewed. Motion by Gaalswyk, seconded by Ashford to approve the vouchers in the amount of $5,769.34. Motion carried, 5-0.
2010 budget info was reviewed along with a program grading sheet. Endres stated this information was requested of the E & L Committee and they referred it to individual departments.
Budget Form 1 was discussed. Required mapping versus mandated mapping service was discussed. Goals were reviewed. Address updates were discussed. Pate stated this was a cumbersome process. Land records modernization plan needs to be updated.
Brent Bailey, Register of Deeds, appeared and gave his monthly departmental report. Revenue figures will be brought to the Committee for their next meeting. Fees were discussed more.
Vouchers for the Register Deeds were reviewed. Motion by Ashford, seconded by Lehman to approve the vouchers in the amount of $4,383.42. Motion carried, 5-0.
Discussion followed on Dane County's resolution regarding social security numbers. Bailey reviewed the procedure used in Sauk County. Landshark is more secure because of the way it is being run in Sauk County. Sauk County records are relatively secure and discourage fraud. Bailey distributed a breakdown of document numbers from 1987 to 2008.
Mark Steward, Planning and Zoning Director, appeared. He introduced Victoria Solomon, a summer intern.
The Committee questioned the absence of the county surveyor.
Steward told the Committee that the comprehensive planning program had won a NACO achievement award for 2009. The Committee felt this should be presented at the County Board meeting.
Marty Krueger, Board Chairman, appeared and gave an update on the process for BOA assignments. It was suggested that Dave Wernecke be moved up to a regular position from an alternate. McCormick, McCumber and Coller could not be considered because their towns were already represented on the Board. People being considered were Stenner, Toeder and Allen. The person appointed to Halsey Sprecher's supervisory position would also sit on the Board of Adjustment. Appointed persons, except Sprecher's, will serve a term of 3 years. Krueger planned to make his decision so that it could go to the County Board, for their approval, at their next meeting. Discussion followed regarding Sprecher's supervisory district. Krueger will talk to Sprecher and get his input. Roloff had decided not to run which could mean 3 new people on the Board at one time. Krueger stated this could be very difficult. Roloff may reconsider. Part of Roloff's concern was that he would miss some sessions of the Board. Krueger responded that is why we have alternates. Discussion followed on the type of citizens to be selected. Ashford stated we need someone that is not afraid of conflict. Cassity stated it should be someone with no biases or own agendas. Krueger stated we need someone willing to apply the ordinances.
The next item for discussion was the Baraboo Range Protection Program. The clearing account and budget figures were discussed. This item needs to be put on a future agenda when exact figures are known. How this money should be spent was discussed.
Ashford pointed out particular wording in the Plan and how it relates to protective management, enforcement, program implementation and community outreach. Funds were again discussed and how the money should be used. Krueger stated he could work with the controller to get figures for the Committee's next meeting. Working lands were briefly discussed.
Marvin Giebel then appeared regarding a rezoning request in the Town of Delton for UPS/BT-OH. He stated the town had no problems with this request. Motion by Lehman, seconded by Netzinger to approve the resolution for UPS and forward it on to the County Board.
Motion carried, 5-0.
The Committee signed the ordinance approving a rezoning of lands in the Town of Franklin owned by Burmester. This request was approved at the last meeting.
Steward gave a comprehensive planning update and reviewed the timeline.
Steward reviewed survey maps and permit numbers. The Committee requested dollar figures for permits. Cassity wants to see where we stand against last year.
The Committee requested Brian Cunningham report to them regarding steel septic tanks at the next meeting,
Discussion followed on the working lands initiative.
Language for ordinance changes to Chapter 7 was discussed. These changes were to go to public hearing in July.
Camping changes were discussed. Cassity suggested designating a meeting specifically for ordinance changes. Length of camping stay was discussed as well as number of camping units.
July 6, 2009 at 9:00 was selected for a special meeting on the ordinance changes.
The Committee decided to postpone all ordinance amendments.
A meeting was scheduled for June 23 to review draft strategies on comprehensive planning. On June 24 the steering committee will have a meeting with experts to review strategies.
Steward distributed budget information for Board of Adjustment, Baraboo Range and the Planning and Zoning Department. These will be discussed at the next meeting.
Netzinger asked how the department educates the public.
The next item for discussion was the David Pace rezoning. This decision was postponed at the April 28, 2009 public hearing. The apartment meets the square footage requirement and there is no problem with the septic system. Motion by Lehman, seconded by Netzinger to postpone the decision. Further discussion followed. The question was asked on how many building sites could be developed on this 5 acre parcel. Lehman withdrew his motion to postpone. The owner would have to deed restrict the parcel. Motion by Ashford, seconded by Gaalswyk to deny the rezoning request. Motion carried, 5-0.
Motion by Ashford, seconded by Netzinger to adjourn. Motion carried, 5-0.
Respectfully submitted,
Judy Ashford, Secretary
Notes by mary white.