Property & Resources Committee Minutes

 

DATE: June 8th, 2009

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Charlie Montgomery, Shawn Posewitz

Others Present: Timothy Stieve, Phil Raab, Megan Marshall, Kathy Schauf, Marty Krueger, Carl Gruber and Bill McClary

  1. Meeting called to order by Hartje at 9:45 a.m. Certificate of Compliance with Open Meeting Law was met.
  2. Adopt Agenda: Motion by Montgomery, second by Posewitz to approve agenda. Carried.
  3. Adopt draft minutes of May 11th, 2009: Motion by Volz, second by Dippel to approve minutes. Carried.
  4. Public Comment - None.
  5. Communications:


    a. Request to use Courthouse Lawn by The Old Fashioned Day Committee from Downtown Baraboo, Inc., to use the courthouse lawn on the 3rd Avenue side for small historical re-enactment tents and the Oak Street side of the lawn for the Antique Flea Market with approximately 20 vendors on July 25th, 2009.. Motion by Dippel, second by Posewitz to approve. Carried.

    6. Business Items:

  1. Treasurer's Report - Nothing to report.
  2. Tim Stieve stated that the cropland at the new HCC property has been rented for $70/acre.
  3. Kathy Schauf discussed the disposition of the Administrator's House and Farm House located on the HCC property. Kathy stated that the status of the initial inspections would be completed around September of 2009, the current HCC residents and staff plan on moving to the new HCC on either November 10th or November 17th 2009 and the final demolition of the current HCC property is estimated to be about June 2010. It was discussed to present to the County Board at their July 2009 meeting that the HCC property would be demolished.
  4. Motion by Montgomery, second by Volz to appoint Virgil Hartje as a member of the Capital Improvement Team representing the Property and Resource Committee. Accepted by Hartje, Carried.

    7. Departmental Updates - Risk Management (Carl Gruber)

    1. Carl Gruber gave his monthly report.
    2. No deductibles this month/none to approve.
    3. Carl asked for a motion to approve the policy for ADRC Federal Transit Administration Alcohol and Drug Program. Motion by Dippel, second by Posewitz to approve the policy. Carried.

      Departmental Updates - Buildings & Safety (Tim Stieve)

    1. Tim Stieve provided Monthly Report
    2. Tim discussed and went over the Draft Form 1 for 2010 and the Program Grading Sheet. Tim will compile Property and Resource Committee comments and will send the completed form back out.
      c. Review and approval of vouchers. Motion by Posewitz, second by Volz to approve vouchers. Carried.

      8. Tim Stieve, Virgil Hartje, Shawn Posewitz, Larry Volz, Al Dippel and Bill McClary did a tour of the existing HCC.

      9. Next Meeting date: Regular meeting was set for July 6th, 2009, at 8 a.m.

      10. Adjourn: Motion by Posewitz, second by Volz to adjourn. Carried.

      Respectfully submitted by: Megan L. Marshall