Property & Resources Committee Minutes

Members Present: Virgil Hartje, Larry Volz, Al Dippel, Charlie Montgomery, Shawn Posewitz

Others Present: Timothy Stieve, Elizabeth Geoghegan, Phil Raab, Megan Marshall, Kathy Schauf, Marty Krueger, Dave Mikonowitz, Steven Schneider, Tommy Lee Bychinski, Jeff Seering, Mike Long, Dan Matson and Rob Uphoff.

Meeting called to order by Hartje at 8:00 a.m. Certificate of Compliance with Open Meeting Law was met.

Adopt Agenda: Motion by Dippel, second by Montgomery to approve agenda. Carried.

Adopt draft minutes of March 12th, 2009: Motion by Montgomery, second by Volz to approve minutes. Carried.

Public Comment - Tommy Lee Bychinski asked that if Hilbert Communications were granted use of the fiber optic that he would like to see them provide a performance bond.

Communications:

a. Request to use Courthouse Lawn by Freedom in Christ Church for day of prayer June 4th, 2009 from 9:00 a.m. to 10:30 a.m. for a community prayer. Motion by Dippel, second by Volz to approve. Carried.

b. Request to use Courthouse Lawn by Freedom in Christ Church for a concert on July 18th, 2009 from 1:00 p.m. to 4:00 p.m.. Motion by Volz, second by Montgomery to approve. Carried.

c. Request to use the Courthouse Lawn and West Entrance rest rooms by Concerts on the Square for concerts on June 11th, June 18th, June 25th, July 2nd, July 9th, July 16th, July 23rd, July 30th, August 6th, August 13th, August 20th and August 27th from 6:00 p.m. to 9:00 p.m.. Motion by Montgomery, second by Dippel to approve. Carried.

1. Treasurer's Report - Elizabeth Geoghegan provided update on tax properties. Tax deed 2009 - 113 properties that still owe on 2005 taxes and 8 properties that still owe 2004 taxes - letters to go out.
2. Discussion on possible disposition of County owned property in Village of LaValle to deed to Village of LaValle. Motion by Montgomery, second by Dippel to deed the county owned property in the Village of LaValle to the Village of LaValle. Carried.
3. Discussion of possible sale of property to City of Reedsburg for well/well house. Dave Mikonowitz discussed the details of such a sale. Motion by Montgomery, second by Dippel to proceed with the sale of 140 x 150 lot to Reedsburg Utility Commission and temporary licensing for testing purposes. Carried.
4. Discussion of use of north part of new HCC property by Dan Peterson. Dan did not appear. Tim Stieve discussed the communication he had with Dan reference the use of land. The committee expressed the need for more information to Tim Stieve. Tim Stieve will contact Dan Peterson for clarification.
5. Discussion on conducting Clean Sweep. Tim Stieve explained that there is no grant from the state for the clean sweep. There is a possibility to partner with LaCrosse County and/or Dane County to conduct clean sweeps on a more frequent basis as well. There is currently no money in the budget for a clean sweep in 2009.
6. Discussion of Shelter Care Facility. Tim Stieve discussed the current status of the Shelter Care Facility and asked the committee if they wished to continue with the sale through sealed bids. The committee decided to continue with the sale of the property by sealed bids.
7. Update on Disposition of HCC property - approve bidding out of houses/properties. Kathy Schauf discussed the disposition of the HCC property and asked for the approval to bid out the houses/properties. The committee decided to discuss this possibility at the June meeting when they meet at the old facility.
8. Bike storage issue. Tim Stieve stated that there is a locked storage room at the employee/handicap entrance where employees could store their bikes instead of bringing them into the facility. Each employee may obtain a key from Tim Stieve. The committee thought that Tim Stieve should proceed with this issue as stated.
9. Departmental Updates - Risk Management (Carl Gruber)
   1. Carl Gruber gave his monthly report.
   2. No deductibles this month/none to approve.
   3. Carl stated the possible resolution approving the ADRC Federal Transit Administration Alcohol and Drug program was not ready yet.

      Departmental Updates - Buildings & Safety (Tim Stieve)

   1. Tim Stieve provided Monthly Report and asked the committee to review the Meeting Room/Courthouse Lawn Use policy. Motion by Volz, second by Montgomery to approve new Meeting Room/Courthouse Lawn Use policy. Carried.
   
   b. Discussion of Hilbert Communications proposal - Possible Resolution approving lease. Steven Schneider, President of Hilbert Communications, explained his interest in the fiber optic and stated that he would incur any costs for start up. Motion by Hartje, second by Dippel to approve the resolution and take it to the county board meeting. Carried.
   
   c. Discussion on State Patrol request for Tower Lease space. Tim Stieve and Phil Raab explained the request by State Patrol to lease tower space on the Lake Delton tower. Tim stated that State Patrol requested no lease rent or reduced lease rent to be paid by State Patrol. The committee decided they would not allow no lease rent or reduced rent to State Patrol.
   d. Discussion of upcoming vacancy due to retirement - approve filling position. The committee was in favor of refilling that position.

   Review and approval of vouchers. Motion by Montgomery, second by Posewitz to approve vouchers. Carried.

   8. Tour existing Health Care Center. This will be done at the June 8th meeting.

   
   9. Tour New Health Care Center property. Tim Stieve, Shawn Posewitz, Al Dippel and Virgil Hartje toured the New Health Care Center property.
   
   10. Next Meeting date: Regular meeting was set for June 8th, 2009, at the old Health Care Center.
   
   11. Adjourn: Motion by Posewitz, second by Dippel to adjourn. Carried.

   Respectfully submitted by: Megan L. Marshall